MDOT Illicit Discharge Elimination Program

1. MDOT Illicit Discharge Elimination Program “Together . . .Better Roads, Cleaner Streams” Our Cleaner Streams Mascot

2. Today’s Goals To Understand: • Which discharges are illicit (and which are not) • Where and when illicit discharges may be encountered • How to handle a reported illicit discharge • Who is responsible for various tasks • How to use the Reporting Database • Annual reporting responsibilities • Staff training

3. Agenda • MDOT Phase II Storm Water Program Overview • Illicit Discharge Reporting • Training Module • IDEP Screening Update • Summary

4. ICE BREAKER!

5. Is water from a Commercial Car Wash facility an illicit discharge? A. Yes, Always B. Sometimes, only when polluted C. No, never

6. Which one of the following best represents a Municipal Separate Storm Sewer System? A. A bridge scupper drain B. A residential sump pump drain C. A septic system cheater pipe

7. Is MDOT required to conduct an IDEP program? YES NO

8. What are the proper actions of notification of an illicit discharge? A. Do nothing, someone else will take care of it B. Send an email to “DOT the Drop” C. Notify the MDEQ, the MDOT storm water coordinator, and other proper authority

9. Which one of these is considered a permittable “point source discharge”(click on the correct photo)

10. GREAT JOB!!

11. Agenda • MDOT Phase II Storm Water Program Overview • Illicit Discharge Reporting • Training Module • IDEP Screening Update • Summary

12. MDOT Phase II Permit • Effective April 1, 2004 – April 1, 2009 • Provides Statewide Coverage • Authorizes Storm Water Discharges from MDOT Facilities • Six Minimum Measures • Storm Water Management Plan (SWMP) • Annual Reporting

13. ProjectApproach Program Components PollutionPrevention/Good Housekeeping PostConstruction

14. MDOT Activities for IDEP Component Illicit Discharge Elimination Program • Dry Weather Outfall Screening • Mapping • Outfall Labeling • Education and Training Activities • Illicit Discharge Reporting Program • Follow-up on Illicit Discharges • Legal Authority

15. What is IDEP? I= Illicit – Wrong, illegal, needs correction D= Discharge – Someone may swim in it E= Elimination – Let’s get rid of it P= Plan/Program/Project – Solutions

16. Definition – Illicit Discharge Illicit Discharge: “The discharge of pollutants or non-storm water materials to storm water drainage systems via overland flow, or direct dumping of materials into a catch basin.”

17. Definition – Illicit Connection Physical connection to the drainage system that: • Primarily conveys illicit discharges into the drainage system and/or • Is not authorized or permitted by MDOT (where MDOT requires such authorization or permit) Source: MDEQ Permit No. MI0057364

18. Definition - Point Source Discharge (PSD) “An outfall from a drainage system to waters of the state, or a point where a storm water drainage system discharges into a system operated by another public body.”

19. Includes: The Great Lakes and their connecting waters All inland lakes Rivers Streams Impoundments Open drains Other surface bodies of water within the confines of the state What are Waters of the State? Does Not Include: • Drainage Ways and ponds used solely for wastewater conveyance, treatment, or control

20. Rising groundwaters Uncontaminated groundwater infiltration (40 CFR 35.2005(20)) Pumped groundwaters (except for groundwater cleanups not specifically authorized by NPDES permits) Acceptable Non-Storm Water Discharges Source MDEQ Permit No. MI0057364

21. continued Acceptable Non-Storm Water Discharges • Diverted stream flows • Flows from riparian habitats and wetlands • Springs • Emergency fire fighting activities (unless identified as significant sources of pollutants) Source MDEQ Permit No. MI0057364

22. continued Acceptable Non-Storm Water Discharges • Foundation drains • Water from crawl space pumps • Footing drains and basement sump pumps • Air conditioning condensates • Water line flushing Source MDEQ Permit No. MI0057364

23. continued Acceptable Non-Storm Water Discharges • Landscape irrigation runoff • Irrigation waters • Lawn watering runoff • Residual street wash waters Source MDEQ Permit No. MI0057364

24. continued Acceptable Non-Storm Water Discharges • Discharges from potable water sources • Waters from non-commercial car washing • Residential swimming pool waters and other permitted, dechlorinated swimming pool waters without untreated filter backwash Source MDEQ Permit No. MI0057364

25. Agenda • MDOT Phase II Storm Water Program Overview • Illicit Discharge Reporting • Training Module • IDEP Screening Update • Summary

26. MDOT Staff who find illicit discharges Maintenance Construction Survey Tasks associated with finding illicit discharges Ditch clean-out Mowing Pesticide Survey Construction Accidental IDEP Discoveries

27. Legal Authority to Remove • Permit Requirements • MDOT shall possess legal authority statewide to prohibit discharges into drainage system • Current Authority • Section 9.13 Construction Permit Manual • Methodology • Notice and Order to Remove Encroachment • Multiple notices of violation Stay Tuned – Judy will be discussing after lunch

28. Illicit Discharge Tracking Procedure Illicit Discharge Suspected Record Information Is it an emergency? Call 911 or PEAS hotline: 1-800-292-4706 Notify Supervisor or Region IDEP Coordinator No Yes STOP No Further Action Necessary Preliminary Verification Notify Supervisor or Region IDEP Coordinator No Problem Problem Suspected Discussion MDOT and Tetra Tech; Notify MDEQ, Local Authority, and MDOT Storm Water Program Manager MDOT Tetra Tech • Legend • Responsible Parties • = Initial Reporter • = IDEP Region Coordinator (Continued on next page)

29. Illicit Connection Removal Process (Continued from Previous page) Tetra Tech MDOT Field Investigation to Identify Source STOP No Further Action Necessary NotifyMDEQ No Problem Found Illicit Discharge Confirmed Off ROW? Yes No Stay Tuned – Judy will be discussing after lunch Refer to Local Authority or proceed with letter notification sequence as appropriate* MDOT will correct problem • Legend • Responsible Parties • = IDEP Region Coordinator • * Refer to Figure 3-1 in MDOT’s Storm Water • Management Plan for letter sequence Confirm that problem was removed

30. MDEQ Notification Requirements • Emergency Discharge: • Discharge that poses imminent danger to health or environment • Tanker accidents, pipeline breaks, and releases of hazardous substances, oil, salt, or other polluting materials (defined by the Critical Materials Register) under state law. • Verbal Notification to MDEQ within 24 hours • Make every attempt to notify a live person at the applicable MDEQ District Office including pressing “0” for the MDEQ operator • After Hours Call PEAS: 1-800-292-4706 • Part I Section C.2.a

31. continued MDEQ Notification Requirements • Non-Emergency Discharge: • Discharge that does not pose imminent danger to health or environment • Verbal or Written documentation to MDEQ within 5 days of becoming aware of any reason or instance of non-compliance. • Part I Section C.2.c • All notification must include (if known): • Name of regulated discharger • Location of discharge and outfall • Nature of pollutants • Clean-up and recovery measures planned

32. If untreated or partially treated sewage is discharged from drainage system... Untreated Sewage Discharge Notification • Notify with 24 hours after discharge begins: • MDEQ • Local Health Dept. • One or more daily newspapers of general circulation • Compliance with Section 324.3112a of Michigan Act • Part I Section C.2.d

33. admin admin Complaint Tracking Database • Discharge tracking component • Microsoft Access Database • Housed on server at each MDOT Region Office • Mandatory use of Reporting Database

34. Login Screen • Administrators, Region IDEP Coordinators: To login for the first time, use the following format for your user name and password. • User Name: first.last • Password: first.last • Example: Judy Ruszkowski • User Name: judy.ruszkowski • Password: judy.ruszkowski • Then, go to User Management to create a specific account for you. You may do this same procedure to create an account for all users. • Users: To login for the first time, use the login user name and password assigned to you from an Administrator, (Region IDEP Coordinator). Only the Administrator can change your password.

35. New Complaint: If you are entering information for the first time about a new reported illicit discharge or connection, use New Complaint. Existing Complaint: If you are referencing or editing an existing complaint, use Existing Complaint. Report: If you are creating a report of existing illicit discharge issues in your region, Report will allow you to customize the information included in the report. Logout: Use logout to exit the database. User Management: To create a new user account, or to manage the functions each user can perform, User Management will allow you to add and edit user accounts. Only an administrator will see this button. Administrator Only

36. Initial Complaint • This page is where you will enter the information received about an illicit discharge via telephone or field staff reporting. A paper form exists to fill out when not logged in to the database. • The sections with an *asterisk are required fields. The information entered into the top portion of the screen will be automatically copied into subsequent screens related to this complaint. • Once you select a Region, only the Counties contained in that region will be listed in the pull down menu. • Once a County is selected, only the Control Section Numbers in that County will be listed in the pull down menu. • Once a Control Section Number is identified, only the Routes contained in that Control Section will be listed in the pull down menu. • Be sure to save before exiting this page. • The buttons at the bottom of the screen will open additional forms to be filled out or edited in relation to this complaint.

37. Existing Complaint • This page is where you will select an existing complaint to reference or edit. • You may search for an existing record by: • Complaint Number • Region • County • Control Section • Route • Date • Or selecting from the Complaint List • Once you have highlighted a complaint number, select Go to Existing Complaint Menu • Return to Main Menu takes you back to the main option menu.

38. Initial Complaint: If you want to reference the initial complaint made, use Initial Complaint. Initial Investigation: If you want to reference, or enter a new site investigation, use Initial Investigation. Follow-up Investigation: If you want to reference, or enter a new follow-up investigation, Follow-up Investigation will allow you to view or enter the information. Communication: If information has been exchanged, external or internal to MDOT regarding this complaint, use Communication. Completion: Use this if the reported illicit discharge issue has been resolved. Information can be edited and saved in all pages related to an existing complaint, with the exception of automated text that is linked to the Initial Complaint page. This automated information can only be changed in the Initial complaint page. Administrator Only

39. This area will fill in automatically from initial complaint data. Communication Tracking If information has been exchanged, external or internal to MDOT regarding this complaint, use Communication. The sections with an *asterisk are required fields. Files may also be attached to this complaint such as letters, or emails in any format. To attach a file, click Save this Communication and Attach Files. You will be prompted to browse and upload a file. To retrieve an uploaded file, use the scroll buttons and click Download. Then, indicate where you would like it to be saved. Be sure to save the data before exiting.

40. Investigation This form needs to be filled out when a crew completes a site investigation of the reported illicit discharge. A paper form exists for the crew to fill out in the field. This form applies to both an initial site investigation and a follow-up investigation. The sections with an *asterisk are required fields. Files may also be attached to this complaint such as letters, or emails in any format. To attach a file, click Save this Communication and Attach Files. You will be prompted to browse and upload a file. To retrieve an uploaded file, use the scroll buttons and click Download. Then, indicate where you would like it to be saved. Be sure to save the data before exiting. Investigation continues on next page. This area will fill in automatically from initial complaint data. This area will fill in automatically from initial complaint data.

41. Investigation (continued from previous page) This form needs to be filled out when a crew completes a site investigation of the reported illicit discharge. A paper form exists for the crew to fill out in the field. This form applies to both an initial site investigation and a follow-up investigation. The sections with an *asterisk are required fields. Files may also be attached to this complaint such as letters, or emails in any format. To attach a file, click Save this Communication and Attach Files. You will be prompted to browse and upload a file. To retrieve an uploaded file, use the scroll buttons and click Download. Then, indicate where you would like it to be saved. Be sure to save the data before exiting. This area will fill in automatically from initial complaint data.

42. This area will fill in automatically from initial complaint data. Completion This form needs to be filled out when an illicit connection or discharge issue has ceased or has been referred to another entity and MDOT is no longer responsible. Do not complete this form until the illicit connection or discharge removal is confirmed by a site visit or follow up investigation. Be sure to save the data before exiting. This area will fill in automatically from initial complaint data.

43. Report • This page will allow you to generate three different report types. • 1. Complaint Summary – list of complaints with brief description of each. • . Detailed Complaint Report – a detailed report of a single complaint. • . Progress Summary – A numerical tally of complaints by Region. • You may search for a complaint record by: • Date • Region • County • Control section • Route • By selecting a complaint number in the list • Complaint status • The reports will assist in obtaining the necessary information for the MDOT storm water permit annual report.

44. The Complaint Summary lists each complaint and pertinent information, such as the location of the discharge, nature of the problem and the status. This report page opens as a separate window in the database. You can close this window without closing the entire database by clicking the “X” in the top corner.

45. This report page opens as a separate window in the database. You can close this window without closing the entire database by clicking the “X” in the top corner. The Detailed Complaint Report gives a detailed report of a single complaint including information about the problem, and subsequent investigations.

46. The Progress Summary Report is a numerical report which tallies the number of complaints per Region. It also indicates the percent of resolved issues. This report page opens as a separate window in the database. You can close this window without closing the entire database by clicking the “X” in the top corner.

47. Administrator Only User Management This page will allow you to create or edit user accounts. You may edit user information by scrolling to the specific user, making changes and clicking Save Record. To add a new user, click Add Another User then fill in the correct information, and click Save Record. To specify functions each user may have access to, click on the Yes box next to the desired function. If the box contains a check mark, the user has access to that management function. If the box does not contain a check mark, the user does not have access to that management function.

48. Database upload. Scenario information is located in the tab labeled “Reporting Database”.

49. Scenario 1: Reported oil sheen on river from MDOT outfall

50. Information to Record Be as specific as possible! • Where • Control Section # 70014, along north bound US-31, 1000 feet north of BR-196 and US-31 interchange (Holland) • What • Oil sheen (possibly gasoline or fuel oil), spread 10 ft. radius from outfall pipe • When – (Observation Info.) • February 15, 2006 at 10:00 am • Who (Complaint and source, if known) • Complaint is anonymous, source of discharge is unknown