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Spring 2013 Computer-Based Testing Training Materials Technology Coordinator

Spring 2013 Computer-Based Testing Training Materials Technology Coordinator. Grades 6, 7, 9, and 10 FCAT 2.0 Reading Grade 5 FCAT 2.0 Mathematics FCAT 2.0 Reading Retake FCAT Mathematics Retake. Overview.

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Spring 2013 Computer-Based Testing Training Materials Technology Coordinator

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  1. Spring 2013Computer-Based TestingTraining MaterialsTechnology Coordinator Grades 6, 7, 9, and 10 FCAT 2.0 Reading Grade 5 FCAT 2.0 Mathematics FCAT 2.0 Reading Retake FCAT Mathematics Retake

  2. Overview These training materials are designed to highlight important information for computer-based test administrations. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

  3. Overview • These training materials should be used in conjunction with the Spring 2013 Reading, Mathematics, and Science training materials for paper-based tests to ensure that all general information regarding test administration policies and procedures is covered.

  4. Glossary of Terms PearsonAccesswww.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. • Requires a username and password. • Verify that you are working in the correct test administration each time you log in. • Links to support materials: www.FLAssessments.com/SpringRMS • PearsonAccess will timeout after 14 minutes of inactivity.

  5. Glossary of Terms PearsonAccess Training Center • Accessed from the Training Center tab on PearsonAccess Home page. • Provides an opportunity to • Practice PearsonAccess tasks. • Manage the Infrastructure Trial in preparation for testing. • Requires a username and password.

  6. Glossary of Terms Note: This is the URL used for testing this Spring; it is different from the URL used for the Infrastructure Trial. TestNav 6.9 (TestNav) • Platform for Florida’s high-stakes computer-based statewide assessments. • Software application installed either on a file server or on each computer that will be used for testing.

  7. Glossary of Terms TestHear 2.1.0.7 (TestHear) • Platform used to deliver accommodated forms (e.g., large print, zoom, color contrast, screen reader, assistive devices) for Florida’s high-stakes computer-based statewide assessments. • Software application installed on each computer that will be used to test students who require computer-based accommodations. Email Veronica Gonzalez for instructions from Chuck Garrett. • TestHear will operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). • TestHear will not work on Mac OS X 10.4 or on Macs that cannot also run Windows.

  8. Glossary of Terms ePAT • Electronic Practice Assessment Tool • Provides students an opportunity to practice using the computer-based platform prior to testing. • Available for download at www.FLAssessments.com/ePATs. • Download ePAT launcher separately from practice test content. • Accommodated ePATs are also available. Launcher is bundled with the practice test content for accommodated forms. • Scripts and instructions for downloading ePATs are under the Resources tab.

  9. Pearson Support and PearsonAccess Contacting Pearson Support • Phone Number: 1-877-847-3043 • E-mail: Florida@support.pearson.com Appendix C in the Spring 2012 CBT Manual provides the following information: • PearsonAccess • User Accounts • Instructions for setting up user accounts are posted on PearsonAccess. • Browser requirements • Logging in for the first time • Resetting passwords • Training Center • Test Setup Exercise

  10. Computer-Based TestSchedule

  11. What’s New Testing Rules Acknowledgment • Prior to testing, students must listen to the testing rules read by the test administrator and then click a checkbox (TestNav) or circle (TestHear) next to a Testing Rules Acknowledgment that reads: “I understand the testing rules that were just read to me. If I do not follow these rules, my test score may be invalidated.” • If a student does not click the box at the beginning of Session 1 of a test, the test administrator should contact the school assessment coordinator.

  12. What’s New Reference Sheets • Mathematics reference sheets are provided in an online format only for the Grade 5 FCAT 2.0 Mathematics test and the FCAT Mathematics Retake. • Schools must provide hardcopy reference sheets to students. Any hardcopy reference sheets must be photocopies of the reference sheet in Appendix E of the Spring 2013 CBT Manual (also available at www.FLAssessments.com/SpringRMS). • Each photocopied reference sheet must be carefully checked against the original to ensure all content is copied and that it is clear and easy to read.

  13. What’s New CBT Worksheets • For each FCAT 2.0 Reading computer-based test session, CBT Worksheets must be provided for students if they prefer to make handwritten notes instead of using the notepad tool in the CBT platform. • The worksheet is an 8 ½ × 11 page (located in Appendix E and posted to PearsonAccess) that may be copied and distributed to students at the beginning of a test session. • Students will receive a new worksheet for Session 2.

  14. What’s New Handheld Calculators • After participating in an FCAT Mathematics Retake practice test, a student may request an approved four-function calculator for use on the day of testing. Test administrators should have a supply of handheld four-function calculators for these students. • TestHear does not include a four-function calculator tool in the CBT platform. Students taking an accommodated CBT form of the FCAT Mathematics Retake MUST be provided with a handheld four-function calculator to use during the test, as indicated in the administration script. • Students taking the Grade 5 Mathematics test may not use a calculator.

  15. What’s New CBT Training Resources • A new website has been created to compile several resources for computer-based testing. The site includes information about test setup, best practices, and training resources. • This site is located at www.FLAssessments.com/CBTTrainingResources.

  16. What’s New Accommodations • Paper-based large print test materials are available as a unique accommodation for students who have a documented inability access large print accommodations on computer-based tests. • Other paper-based test materials (regular print, braille, Reading Passage Booklets) are available to eligible students who have such accommodations indicated on an IEP or Section 504 plan. • Although Reading Passage Booklets are included in the category of paper-based accommodations, eligible students who require them will test on the computer.

  17. What’s New TestHear 2.1.0.7 • A new version of TestHear was released prior to the Fall 2012 Retake administration. Schools that downloaded this updated version of TestHear do not need to download it again for the Spring CBT administration. • Any schools that did not administer TestHear accommodated forms of the Fall 2012 Retakes or Winter 2012 EOC Assessments will need to download the newest version of the TestHear software and TestHear ePATs prior to administering an accommodated form of any CBT assessment. • The newest version of TestHear is available at www.FLAssessments.com/Downloads. Email Veronica Gonzalez for instructions from Chuck Garrett.

  18. What’s New ePATS • The computer-based practice tests, also called ePATs, and scripts for administering ePATs are posted at www.FLAssessments.com/ePATs for school staff, as well as students and their parents/guardians, to access at their convenience. • Students should be made aware that they can access ePATs on their own at this location. • The ePAT scripts are no longer included in the test administration manual. • Schools must administer the appropriate practice test(s) to all students to be tested using the ePAT scripts; however, if a student has previously participated in an ePAT for the grade level and subject test he or she will take, the student is not required to participate in an ePAT session.

  19. What’s New Updates to Student Information • A new process has been established to allow incorrect student profiles added to PearsonAccess via the Create New Student Wizard to be updated before or after testing.

  20. What’s New Seal Codes • Students participating in Grade 5 Mathematics, Grade 6, 7, 9, or 10 Reading, or the Reading Retake must enter a seal code to open Session 2 on Day 2 of testing. • Students are not able to return to Session 1 once they have accessed Session 2. Students will log in using the same Student Authorization Ticket for both test sessions. • Seal codes are secure information and must not be provided to students prior to the beginning of Session 2, as indicated in the administration script.

  21. Reminders Marking Tests Complete Student tests should only be Marked Complete in one of the following circumstances: A student had to leave the test (e.g., cheating, illness) and will not finish the test. (After being marked complete, school personnel will invalidate the test.) A student finished the test but exited instead of submitting the test and the test should be scored. A student completed Session 1 and never started Session 2. As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. * FOR FCAT 2.0 TESTS, DO NOT MARK TESTS COMPLETE OR STOP THE SESSION IN PEARSONACCESS AFTER DAY 1.

  22. Proctors • When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *It is strongly recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible.

  23. Test Invalidation District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. If a situation listed in the “Test Invalidation” section on pages 18-19 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

  24. Technology CoordinatorBefore Testing • Read the test administration manual. • Read the Test Administration Policies and Procedures and sign the FCAT/FCAT 2.0 CBT Administration and Security Agreement. • Ensure all workstations meet the minimum requirements at www.FLAssessments.com/MinimumSpecs. • Confirm TestNav 6.9 software has been installed on all computers to be used for testingby placing all testing computers in the FCAT OU. • Install TestHear 2.1.0.7 on all computers to be used for testing students requiring accommodated CBT forms. Email Veronica Gonzalez for instructions from Chuck Garrett. • Ensure all student workstations have successfully loaded the Infrastructure Trial if you have added any new computers since the Infrastructure Trial at the beginning of the school year. • Meet with the school assessment coordinator to discuss the administration of computer-based test, to walk through the test administration procedures, and discuss plans for handling possible technical interruptions during testing.

  25. Technology CoordinatorBefore Testing • Evaluate the testing locations in the school to ensure availability of sufficient electrical outlets and network jacks. • Ensure the school has a high-speed connection to the Internet AND the connection is not over-allocated.

  26. Technology CoordinatorBefore Testing • Ensure a printer is available for printing the Student Authorization Tickets, seal codes, and Session Rosters (color is not required). • Analyze the network to determine whether network bottlenecks exist. • Confirm that student computers and the Proctor Caching computer have not been updated with any additional software and will not be updated before testing begins.

  27. Technology CoordinatorBefore Testing • Ensure that each computer station is equipped with a keyboard and mouse (or other pointing device). • Alert your school to the dates and times for computer-based testing and require students and teachers not testing to refrain from using any streaming media or other high-bandwidth applications while students are testing.

  28. Technology CoordinatorBefore Testing • Ensure that test administrators are familiar with how to access TestNav and TestHear software from student workstations and how to access the student comment forms. The student comment form is available at: www.FLAssessments.com/SpringCBTStudentCommentForm.

  29. Technology CoordinatorBefore Testing • Monitor Display and Shading • To ensure students will see all of the content in the test, students are asked to confirm that they can see 15% shading on the Test Group Code screen when they first log in to the test. • If students cannot see the shading, they must exit the test and their monitor settings must be adjusted. • General instructions for adjusting monitor settings are provided on pages 41–42 of the Spring 2013 Technology Coordinator Guide. The steps for changing contrast and brightness settings will vary depending on the manufacturer and model of each individual monitor.

  30. Technology CoordinatorBefore Testing TestHear ePATs • Students are required to participate in a practice test using the ePAT with the same accommodations that will be provided to them on the operational assessment. • The accommodated ePATs must be downloaded and installed on the computer workstation that will be used for the practice test. • TestHear ePATs will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear ePATs will not work on Mac OS 10.4 or on Macs that cannot also run Windows. • Instructions for installing and running TestHear ePATs are provided in the Spring 2013 Technology Coordinator Guide.

  31. Technology CoordinatorBefore Testing TestHear • TestHear must be installed locally on all computers that will be used by students requiring accommodated CBT forms (e.g., large print, zoom, screen reader, color contrast, assistive devices). Email Veronica Gonzalez for instructions from Chuck Garrett. • Instructions for downloading and installing TestHear are provided in the Spring 2013 Technology Coordinator Guide. • TestHear will only operate on Windows PC workstations and on Macintosh workstations that have Mac OS 10.5 or later installed and are running Windows (e.g., via Boot Camp). TestHear will not work on Mac OS 10.4 or on Macs that cannot also run Windows. • TestHear accommodated Reading forms are larger than non-accommodated TestNav forms. To help determine bandwidth requirements and to provide an opportunity to practice loading TestHear forms, accommodated test data has been added to the Testing Volume Calculator in the TestNav System Check (www.FLAssessments.com/SystemCheck) and to the Infrastructure Trial in the Training Center. • TestHear does not automatically resize the screen resolution so monitors should be adjusted to 1024 x 768 prior to testing.

  32. Technology CoordinatorDuring Testing Adjust monitors that are not correctly displaying test items with shading. Monitor each testing room to ensure that there are no technical issues. Be available during testing to answer questions from test administrators.

  33. Thank you for ensuring a secure and successful Spring 2013 FCAT/FCAT 2.0 CBT administration. Questions?

  34. Contact Information Veronica Gonzalez E-Mail: gonzalv@osceola.k12.fl.us Phone Number: (407) 870 – 4046 Internal Extension: 66153 CBT Hotline: 66174

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