Spring 2014 Computer-Based Testing Training Materials

1. Spring 2014Computer-Based TestingTraining Materials Test Administrator and Proctor Training Grades 6, 7, 8, 9, and 10 FCAT 2.0 Reading Grades 5 and 6 FCAT 2.0 Mathematics FCAT 2.0 Reading Retake FCAT Mathematics Retake

2. Overview These training materials are designed to highlight important information regarding policies and procedures for computer-based test administrations. Not all information from the test administration manual is included in this presentation, so it is imperative that district and school staff read and familiarize themselves with all information in the manual in addition to using these training materials.

3. Overview • These training materials are based on the Spring 2014 Computer-Based Reading and Mathematics Test Administration Manual (Spring 2014 CBT Manual). • There are separate training materials for Spring 2014 FCAT 2.0 Writing and the Spring 2014 Paper-Based Reading, Mathematics, and Science tests. • Training materials are available at www.FLAssessments.com/SpringRMS.

4. Overview These training materials should be used in conjunction with the Spring 2014 Reading, Mathematics, and Science training materials for paper-based tests to ensure that all general information regarding test administration policies and procedures is covered.

5. RMS Administration Schedule

6. CBT Daily AdministrationSchedule FCAT 2.0 test session lengths are as follows: • Grades 3–10 Reading: 70 minutes • Grades 3–8 Mathematics: 70 minutes • Grades 5 and 8 Science: 80 minutes • Reading Retake: Half the length of a typical school day (session starting and stopping times determined by school assessment coordinator) • Mathematics Retake: The length of a typical school day (session starting and stopping times determined by school assessment coordinator) • Grades 3–10 Reading and Reading Retake, Grades 3–5 Mathematics, and Grade 5 Science are administered in two sessions over two days. • Grades 6–8 Mathematics and Grade 8 Science are administered intwo sessions in one day. • Mathematics Retake is administered in a single test session in one day.

7. Session Lengths and Testing Durations—Table Reference

8. What’s New Student Demographic Information The English Language Learner (ELL) category of student demographic information no longer records the length of time ELLs have been receiving ESOL services but is now updated to record the length of time ELLs have been enrolled in a U.S. school.

9. What’s New Testing Rules Acknowledgment • The last portion of the testing rules read to students before they affirm the Testing Rules Acknowledgment reads, “After the test, you may not discuss the test items with anyone. This includes any type of electronic communication, such as texting, emailing, or posting online, for example, on websites like Facebook, Twitter, or Instagram. If you are found sharing information about test items, even without the intent to cheat, your test will be invalidated.” • Students and their parents/guardians should be made aware of this clarification to the testing rules prior to testing.

10. What’s New Student Registration If a student’s grade level is incorrect, school or district personnel must modify the “Grade” field in the student’s profile under Student Registration in PearsonAccess before or after that student completes testing.

11. What’s New CBT Test Administrator Quick Reference Guide The CBT Test Administrator Quick Reference Guide is available at www.FLAssessments.com/AdditionalResources and is no longer included as an appendix in the test administration manual.

12. What’s New ePATs • Accommodated and non-accommodated computer-based practice tests (ePATs) and scripts for administering ePATs are available at www.FLAssessments.com/ePATs. Schools must administer the appropriate practice test(s) to all students to be tested using the ePAT script; however, if a student has previously participated in an ePAT for the subject test he or she will take, the student is not required to participate in an ePAT for this administration. • The link to the ePATs should be provided to all students prior to testing, and students should be made aware that they can access the ePATs at this location and practice on their own at any time.

13. What’s New Test Group Code • Schools must ensure that each test administrator is given one unique four-digit test group code to use in his or her testing room for both test sessions. • Each testing room must use a different test group code. • For example, students testing in Ms. Smith’s room will use the same unique code for both Session 1 and Session 2, and students testing in Mr. Black’s testing room will use a different code for both Session 1 and Session 2.

14. What’s New Required Administration Information • The list of required administration information has been updated to include both the accommodations provided to students and the accommodations used by students during the test administration. • If a student does not use an accommodation that is provided, the school assessment coordinator should be notified when testing is completed, and the accommodation should not be recorded in PearsonAccess. • Schools are responsible for maintaining documentation of accommodations that are provided but not used. • This information may be recorded on the Session Roster. • The blank Administration Record/Security Checklist has been updated to include fields for both accommodations provided and accommodations used.

15. What’s New TestHear Scripts and Instructions • The Spring 2014 CBT Manual no longer includes scripts and instructions for administering TestHear accommodated computer-based test forms. • Scripts and instructions for administering these accommodations are located at www.FLAssessments.com/SpringRMS. • It is important that school personnel who will administer computer-based accommodations locate and familiarize themselves with the appropriate script(s) and instructions before the beginning of a test administration.

16. What’s New CBT Worksheets • For students taking computer-based Reading tests, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool. The worksheet is an 8½ x 11 page (located in Appendix D of the Spring 2014 CBT Manual and PearsonAccess) that may be copied and distributed to students at the beginning of a test session. • If schools are providing worksheets, students must be given a new, unused worksheet at the beginning of each test session. Used worksheets are considered secure materials.

17. What’s New Test Security Statute and Rule • Florida Test Security Statute, Section 1008.24, Florida Statutes (F.S.), and Florida State Board of Education Rule 6A-10.042, FAC, previously located in Appendix B, are now located in Appendix C of the Spring 2014 CBT Manual. • The Statute and Rule are now printed on perforated pages that may be removed for review during trainings.

18. What’s New Alternate Passing Score (APS) Flag • An APS flag for the FCAT 2.0 Reading Retake is available in PearsonAccess for students who are eligible for the APS. • This is an optional field that can be specified when adding a new student or assigning a Reading Retake test to a student. • The following students are eligible for the APS of 241: • Students who entered grade 9 in 2009 or earlier whose graduation requirement includes earning a passing score on Grade 10 FCAT Reading • Students who participated in the Spring 2011 administration of Grade 10 FCAT 2.0 Reading as first-time tenth graders

19. What’s New FCAT Mathematics Retake • The FCAT Mathematics Retake will be available in Spring 2014, Fall 2014, and Spring 2015 forstudents who entered grade 9 in 2009 or earlier and have not yet met the graduation requirement. • ONLY those students who entered grade 9 in 2009 or earlier and have not obtained a passing score or a concordant score may participate. • The FCAT Mathematics Retake will be offered in computer-based format. TestHear accommodated forms and paper-based accommodations (regular print, large print, and braille) are available for eligible students. • There is no PreID window for the FCAT Mathematics Retake. School personnel are responsible for entering students into PearsonAccess through the New Student wizard or hand-gridding student demographic information on student grid sheets.

20. Reminders Resources • The following resources for this administration can be found at www.FLAssessments.com/SpringRMS: • Test administration manuals • Scripts and instructions for administering TestHear accommodated computer-based test forms • Student tutorials • Forms to report missing materials and test irregularities/security breaches • Training materials • Comment forms • Blank Administration Record/Security Checklist • Security Log • Test Administrator Prohibited Activities Agreement • Test Materials Chain of Custody Form • FCAT 2.0 Test Administration and Security Agreement • Parent/guardian letters • Materials Return List • CBT Worksheet • Reference sheets • Checklists for district and school personnel to reference before, during, and after testing

21. Reminders Electronic Devices • School personnel must ensure that students do not have access to their cell phones or other electronic or recording devices at any time during testing, including breaks within a test session (e.g., lunch, restroom breaks). • If a student is found to be in possession of ANY electronic devices during testing OR during a break, his or her test must be invalidated. • Students and their parents/guardians must be made aware of this policy prior to testing.

22. Reminders Leaving Campus • If a student begins a session and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. • No exceptions will be made once the student leaves the school’s campus, so parents/guardians and students must be made aware of this policy prior to testing. • If you have concerns about a student (e.g., if a student seems ill), that student should be tested on a make-up day.

23. Reminders Marking Tests Complete A computer-based test should only be Marked Complete in one of the following circumstances: • A student had to exit the test (e.g., cheating, illness) and will not finish the test. (After being marked complete, school personnel must invalidate the test.) • A student finished the test but exited instead of submitting the test and the test should be scored. • A student completed Session 1 and never started Session 2. (In this circumstance, the test does NOT need to be invalidated.) • As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance. For FCAT 2.0 tests, do NOT mark tests complete or stop the session in PearsonAccess after Session 1.

24. Reminders Test Sessions • For all FCAT 2.0 tests, Session 1 MUST be completed before Session 2. • Any students absent for Session 1 may not participate in Session 2 until they have completed Session 1. • Test administrators are required to use ALL of the allotted time in each session and should not end a session early.

25. Reminders Test Administrator Policies • ALL test administrators must be certified educators. • In addition to signing a security agreement, test administrators are required to sign a Test Administrator Prohibited Activities Agreement. • Test administrators must NOT administer the FCAT 2.0 to their family members. • Under NO circumstances may a student’s parent/guardian be present in that student’s testing room.

26. Reminders Seating Charts • Test administrators are required to maintain an accurate seating chart for each group of students in their rooms during testing. • All seating charts must indicate the front and back of the room, as well as the direction the students are facing. • If students are moved to a different location or the seating configuration changes during testing, a new seating chart must be created and maintained.

27. Reminders Seal Codes • A four-digit seal code is required to begin Session 2. • Seal codes must be displayed for students as instructed in the test administration script. • Students must NOT be given seal codes prior to the beginning of Session 2.

28. Reminders Accommodations • Paper-based materials (Reading Passage Booklets, regular print, braille) for computer-based tests are available for eligible students who have such accommodations identified in their individual educational plans (IEPs) or Section 504 plans. • Paper-based large print test materials are available as a unique accommodation for students who have a documented inability to access large print accommodations on computer-based tests. • Scripts and instructions for administering paper-based tests, including paper-based accommodations, are included in the Spring 2014 Reading, Mathematics, and Science Test Administration Manual (Spring 2014 RMS Manual).

29. Reminders Reading Passage Booklets • Reading Passage Booklets have seals for both sessions of the test. • Students with this accommodation should break the seal at the beginning of each session, as instructed in the test administration script.

30. Reminders CBT Training Resources Resources for computer-based testing, including information about test setup, best practices, and training resources, are located at www.FLAssessments.com/CBTTrainingResources.

31. Reminders Secure Information Remember that secure student information (e.g., SSN) must never be communicated via email.

32. Students to Be Tested In general, all Florida public school students enrolled in tested grade levels (Grades 3–10) participate in the FCAT 2.0, per Section 1008.22(3)(a), F.S. Students must take the test(s) appropriate for the grade level in which they receiving instruction.

33. Students to Be Tested FCAT 2.0 Reading Retake—Eligible Students • Students who entered Grade 9 in the 2009-2010 school year and beyond and are pursuing a standard Florida high school diploma must pass the Grade 10 FCAT 2.0 Reading test or obtain a concordant score on the ACT or SAT as one of the requirements for graduation. • The following students are eligible to participate in this administration of the FCAT 2.0 Reading Retake: • Retained Grade 10 or Grades 11–adult (AD) regular high school students who have not yet passed the Grade 10 FCAT 2.0 Reading test. • Students who enrolled in Grade 9 prior to the 2009–2010 school year but have not yet passed the Grade 10 FCAT Reading test. Because the FCAT Reading Retake is no longer offered, these students will participate in the FCAT 2.0 Reading Retake.

34. Students to Be Tested FCAT 2.0 Reading Retake—Ineligible Students • Students who have received a GED diploma are not eligible to participate in FCAT 2.0 administrations. • Students enrolled in grade levels below Grade 10 may not participate in Retake administrations. • Grades 11 and 12 Home Education Program students, McKay Scholarship Program students enrolled in private school, and FTC Scholarship Program students are not eligible to participate in the Reading Retake.

35. Students to Be Tested FCAT Mathematics Retake • Students who entered grade 9 in 2009 or earlier who have not yet met the graduation requirement by earning a passing score on the FCAT Mathematics Retake or a concordant score on the Mathematics portion of the ACT or SAT are eligible to participate in this administration of the FCAT Mathematics Retake. • Students who entered grade 9 after 2009 are not eligible to participate in the FCAT Mathematics Retake. • Students who have received a GED diploma are not eligible to participate in FCAT or FCAT 2.0 administrations. • Grades 11 and 12 Home Education Program students, McKay Scholarship Program students enrolled in private school, and FTC Scholarship Program students are not eligible to participate in the FCAT Mathematics Retake.

36. Students to Be Tested English Language Learners (ELLs) • All ELLs participate in statewide assessments. • If an ELL first enrolled in a U.S. school less than one year ago AND a majority of the student’s ELL committee determines that it is appropriate, the ELL may be exempt from this FCAT 2.0 Reading administration. • Exempt ELLs must participate in the Reading section of the English proficiency assessment or they will be counted as “not assessed” and this will impact the participation rate calculation. • All ELLs are expected to participate in the FCAT 2.0 Mathematics and Science tests no matter how long these students have been enrolled in a U.S. school. • See Appendix A of the Spring 2014 CBT Manual for information regarding allowable accommodations for ELLs.

37. Students to Be Tested Students With Disabilities • Students with disabilities participate in the statewide assessment program by taking one of the following: • FCAT 2.0 without accommodations, • FCAT 2.0 with accommodations, or • Florida Alternate Assessment. • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. • See Appendix A of the Spring 2014 CBT Manual for information regarding allowable accommodations for students with disabilities.

38. Computer Preparations Each workstation (student computer) to be used for testing must meet the minimum specifications and be prepared according to the instructions provided in the 2013–2014 Technology Coordinator Guide available at www.FLAssessments.com/AdditionalResources. Schools must ensure that all workstations meet the minimum specifications; in addition, it is strongly recommended that an ePAT be run on all new workstations to ensure that the display size is appropriate for testing. The Infrastructure Trial test must also have been successfully loaded on each workstation prior to the test administration. Any schools that have not already downloaded the newest version of TestHear to workstations for students who will use accommodated CBT forms must go to www.FLAssessments.com/Downloads and download the updated software.

39. Test Security Policies and Procedures Per Florida State Board of Education Rule 6A-10.042, FAC, and Test Security Statute, s. 1008.24, F.S., district and school personnel are required to maintain test security before, during, and after testing. Inappropriate actions can result in student or classroom invalidation and/or loss of teaching certification. All school personnel, including itinerant teachers and proctors, must receive thorough training in test administration and security policies and procedures, familiarize themselves with all relevant content of the test administration manual(s), read the Statute and Rule in Appendix C, and then sign an FCAT 2.0 Test Administration and Security Agreement. All test administrators must be certified educators and must sign a Test Administrator Prohibited Activities Agreement.

40. Proctors • When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *It is strongly recommended that a proctor be assigned to rooms with 25 or fewer students whenever possible.

41. Test Irregularities/Security Breaches Test administrators should report any test irregularities (e.g., disruptive students) and possible security breaches to the school assessment coordinator immediately. School assessment coordinators must notify district assessment coordinators of any test irregularities that are reported. Decisions regarding test invalidation should not be made prior to communicating with the district assessment coordinator.

42. Test Invalidation District assessment coordinators should advise schools of the appropriate course of action if invalidation is being considered. Remember that the purpose of invalidation is to identify when the validity of test results has been compromised. If a situation listed in the “Test Invalidation” section on pages 17–18 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately.

43. Test AdministratorBefore Testing Overview of test administrator activities before testing Read the test administration manual(s). Read the Test Security Policies and Procedures and Appendix C of the Spring 2014 CBT Manual, then sign an FCAT 2.0 Test Administration and Security Agreement. Read and sign the Test Administrator Prohibited Activities Agreement. Establish an appropriate setting for test administration and remove or cover any unauthorized aids in the testing room. Prepare and assemble all materials needed for test administration. Ensure that your students and their parents/guardians understand the testing policies prior to the first day of testing. If you are administering tests to students who require accommodations, become familiar with the accommodations and discuss with your school assessment coordinator how accommodations will be provided. Ensure that you are familiar with how to open TestNav or TestHear to the login screen on each student computer prior to testing.

44. Test AdministratorBefore Testing Testing Location • Tests should be administered in a room that has comfortable seating, good lighting, and sufficient workspace. • Students must not be able to easily view other students’ computer screens or test materials. During the practice test, check the configuration of your testing room to make sure you will be able to provide a secure environment during testing. If necessary, use visual blocks. • Post the sign that reads TESTING—Please Do Not Disturb and display starting and stopping times as soon as testing begins. • Students must not have access to any unauthorized aids. Discuss any concerns with your school assessment coordinator.

45. Test AdministratorBefore Testing Testing Location (cont.) • When you arrive on the day of testing, open each student workstation in the testing room to the student login screen as indicated in the script, but do not log in for students. • Ensure that you have a way to contact the technology coordinator or the school assessment coordinator without leaving the room unattended.

46. Test AdministratorBefore Testing Spring 2014 CBT Manual • You will need the Spring 2014 Computer-Based Reading and Mathematics Test Administration Manual to read the test administration scripts to students. • When testing students who are allowed certain accommodations, you may need to modify the scripts. It is especially important that you review the scripts BEFORE testing begins to determine the necessary modifications. • Scripts and instructions for administering TestHear accommodated CBT forms (large print, color contrast, zoom, screen reader, assistive devices) are located at www.FLAssessments.com/SpringRMS.

47. Test AdministratorBefore Testing Student Authorization Tickets • For each test session, each student needs a Login ID and a six-digit test code (password), which are printed on the Student Authorization Tickets. • Students will need a pen or pencil during testing to sign their tickets. • Students taking will log in using the same Student Authorization Ticket for each session. • Provide each student a ticket only AFTER all students have entered the testing room, as instructed in the script, and all tickets must be collected BEFORE students leave the testing room. • Student Authorization Tickets must be handled in a secure manner and returned to the school assessment coordinator immediately after each day of testing is completed.

48. Test AdministratorBefore Testing Student Authorization Tickets (cont.)

49. Test AdministratorBefore Testing Session Roster • A Session Roster is a list of all students scheduled in a test session. The roster displays important information including: • Test Administration • Session Name • Test to be Administered • Test Code (password) • Student Names • Student ID Numbers • Student Birth Dates • Class Information • Test Form/Form Group Type • Login IDs • Blank space to record attendance information and accommodations • The Session Roster may be used to record required administration information. • Session Rosters must be handled in a secure manner and returned to the school assessment coordinator immediately after each test session is completed.

50. Test AdministratorBefore Testing Session Roster (cont.)