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XFEL Technical Reviews

XFEL Technical Reviews. Introduction Riko Wichmann, XFEL Project Office (XPO). XFEL Organization: Work Package Groups and Work Packages. Work Package Groups - WPGs. Work Packages - WPs. joint project management for XFEL project XFEL project leader and his team

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XFEL Technical Reviews

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  1. XFEL Technical Reviews Introduction Riko Wichmann, XFEL Project Office (XPO)

  2. XFEL Organization: Work Package Groups and Work Packages Work Package Groups - WPGs Work Packages - WPs 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  3. joint project management for XFEL project • XFEL project leader and his team • Accelerator Consortium Coordinator and his team steers the construction of the XFEL facility • board receives status information from the WPs and follows them up • each WP is represented in the board by one of its members XFEL Project Board 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  4. Cold Linac Coord. Project Board (PB) Project Management WPG3-Coord. Machine Layout Coord. Project Office Technical Coord. IK-Contribution Office WP-Group 1 WP-Group 2 WP-Group 4 WP-Group 5 WP-Group 3 WP-Group 3 WP-Group 6 WP-31 Site & Civil Constr. WP-28* Acc. Controls WP-28* Accelerator Control System WP-10* AMTF WP-01* RF System WP-71 Undulators WP-73 X-Ray Optics & Beam Transport WP-12* Warm Magnets WP-12* Warm Magnets WP-13* Cryogenics WP-29* Operability & Reliability WP-41/42/43 Site Lot 1-3 WP-02* Low Level RF WP-74 X-Ray Diagnostics WP-14* Injector WP-78 Optical Lasers WP-35 Radiation Safety WP-32* Survey & Alignment WP-44 Site Engineering WP-03* Acc. Modules WP-15* Bunch Compression WP-75 Detector Development WP-81 Scient.Instr. FDE WP-04* S.C. Cavities WP-36 General Safety WP-33* Tunnel Installation WP-45 AMTF Hall WP-76 DAQ & Control WP-16* Lattice WP-82 Scient.Instr. HED WP-38 Personnel Interlock WP-05* Power Couplers WP-34* Utilities WP-79 Sample Environment WP-17* Stand. Diagnostics WP-83 Scient Instr. MID WP-39* EMC WP-40* IPS WP-06* HOM Couplers WP-85 Scient.Instr. SQS WP-18* Special Diagnostics WP-84 Scient.Instr. SPB WP-07* Frequency Tuners WP-86 Scient.Instr. SCS WP-19* Warm Vacuum WP-08* Cold Vacuum WP-20* Beam Dumps WP-09* Cavity String Assem. Monitored by PB-member: S. Molodtsov WP-21 FEL Concepts Monitored by PB-member: H. Weise WP-11* Cold Magnets Monitored by PB-member: W. Decking /T . Limberg Monitored by PB-member: A. Schwarz Monitored by PB-member: T. Hott Monitored by PB-member: T. Tschentscher WP-46* 3.9 GHz System * Work Packages, which are covered by the Accelerator Construction Consortium Representation of WP in the Project Board 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  5. joint project management for XFEL project • XFEL project leader and his team • Accelerator Consortium Coordinator and his team steers the construction of the XFEL facility • board receives status information from the WPs and follows them up • each WP is represented in the board by one of its members relevant decisions of the board are communicated to the project in the weekly project meeting XFEL Project Board 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  6. distributed planning approach with in-kind contributions • bottom-up project planning by work package leaders • XFEL Project Office (XPO) to maintain overall schedule maintain overall consistent project plan over ~6 years maintain dependencies between WPs • in a transparent & traceable way provide trend analysis as early warning system provide reporting platform (PM, WPL, funding agencies etc)‏ XFEL Project Planning Challenges Challenges: 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  7. WP-01 WP-02 XFEL milestone plan: maintained by XPO • project relevant milestones linked to WP milestones • dependencies between different WPs via milestones WP plans: maintained by the WPLs • activities with schedule and resources, milestones • progress reporting by “% complete” and remaining work Planning Process:XFEL Project Plan = Hierarchical System of Plans XFEL milestone plan 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  8. activity length for this & next quarter: 6 – 18 weeks in later quarters activities that can be longer investment and resource planning determine dependencies from/of other WPs request milestone from XPO Planning Process: Approach – Execution WPL milestone other WP via master plan last quarter next quarter later quarters 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  9. progress reporting quarterly • mark tasks as finished • update unfinished tasks: no unfinished work in the past • refine planning for up-coming quarters file a status report (generated out of project plan) to PM PM follows-up on the status Controlling Process: Update Approach – Execution WPL statusdate 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  10. Planning & Controlling Process: Tool Support XFEL MS Project 2007 Enterprise Project Web Access as PMS Portal and Project Analysis Center Reporting Platform Status Report available via EDM Explorer 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  11. WP-01 WP-02 elementary unit of project: WP • responsible for planning & execution of its tasks • does all technical work WP are very independent units with lots of responsibility • all run in parallel • and contribute to building the same facility • interfaces to other WP • interfaces to the XFEL PM XFEL Structural Aspect Milestone (time) XFEL milestone plan 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  12. milestones used to establish a logical dependence between WPs • via Milestone Plan general: milestones are important tracking and monitoring instrument • mark important events with in the project / WP • formal: duration = 0, cost =0 • often decision points Side Note: Milestones 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  13. Component Development Phase Model Output Output Output Output • development and production of components in phases • independent on whether series or small number • each phase produces certain outputs/deliverables • e.g. functional model, technical drawing, fabrication tools, product, etc • end of phase: milestoneanddecision point • output is reviewed • go-ahead for next phase is given (or not) Conceptual Design Fabrication Planning Detailed Design … Production … decision point decision point decision point decision point decision point 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  14. Phase Model: Technical Reviews Output Output Output Output • Conceptual  Detailed Design: Conceptual Design Review • Detailed Design  Fabrication Planning: Detailed Design Review • Fabrication Planning  Production: Production Readiness Review Conceptual Design Fabrication Planning Detailed Design … Production … DDR PRR CDR • Complexity of review directly related to complexity of system • Mandatory for all large/important systems 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  15. prepare all necessary documentation and finalize all required deliverables at the end of a phase • confirmation of the accomplished work within the WP by the PM • enter review with the “certainty” to pass • not an open point assessment provide valid and up-to-date information for all interfacing parties/WP to enhance planning certainty • essential to build 1 facility in this distributed fashion get the go-ahead from the PM to proceed with the work (next phase) • e.g. approval place call for tender after PRR Main Review Goals 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  16. Assurance that all required tasks are accomplished • checklist of required deliverables per phase • approval of phase results by PM • maybe: confirmation by “external” expert Certainty that open points are dealt with quickly acknowledgement of “my good work” by PM and others “forced” to finalize all deliverables until a fixed date • review is prepared with documentation and other deliverables availability of approved and released documentation for others Benefits for Reviewing WP 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  17. ensures that my requirements are incorporated availability of a released, reliable and valid set of docs describing the reviewed system • enhances planning certainties for my tasks certainty that open points are dealt with quickly PM: assurance that a defined “quality standard” is reached Benefits for Interfacing Parties / PM 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

  18. come to a common understanding of the reviews • goals, procedures define mandatory deliverables for the 3 technical reviews(CDR, DDR, PRR) • checklist what should be available at the end of a certain phase define criteria for passing the 3 technical reviews Goals of this CDE Workshop 2nd CDE Workshop, 12. / 13. May 2009 Riko Wichmann, XFEL Project Office, Desy

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