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Responding to a Rogers Sourcing Event

Responding to a Rogers Sourcing Event. STEP Table of Contents Page Invitation 2 Login 3 Navigate to the Sourcing Event 4 Review Event 5 Download attached files 6 Review Questions to be completed 8 Intention to Participate 10 Create Quote or Response 11 Submit the Response 17

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Responding to a Rogers Sourcing Event

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  1. Responding to a Rogers Sourcing Event • STEPTable of ContentsPage • Invitation 2 • Login 3 • Navigate to the Sourcing Event 4 • Review Event 5 • Download attached files 6 • Review Questions to be completed 8 • Intention to Participate 10 • Create Quote or Response 11 • Submit the Response 17 • Print a hardcopy of the Response 18 This is a roadmap to follow when responding to a Rogers online sourcing event.

  2. STEP 1: INVITATION INVITATION email: only use this link as it leads directly to the event. Ignore all other links April 2, 2014 How to Respond to a Sourcing Event Page 2

  3. STEP 2: LOGIN Rogers iSupplier Portal Login Log into the Portal. Login Name and Password were emailed separately when supplier first registered with Rogers iSupplier Portal Be cautious at this point. The system is currently limited to 3 login attempts before lockout. Confirm that CAPS and NUMLOCKS are off. How to Respond to a Sourcing Event

  4. STEP 3: NAVIGATE Not all suppliers see the E-Business Suite Login page ( ) so you may go direct to the Sourcing Home Page. Allows suppliers to access a specific event. Lets you edit your quote/response. 1 2 4 3 Sourcing Home Page Return link to email. Don’t use this link Smith, Joe 2 1 Working on an earlier Quote? Use this link Access the RFx Event through these links 4 3 How to Respond to a Sourcing Event

  5. STEP 4: REVIEW EVENT HEADER: shows name of event, open/close dates, general overview, includes attached files LINES: questions to be answered CONTROLS: Dates & response details for the event TERMS: not currently used by Rogers Top half of Header Page-no action required except review April 2, 2014 How to Respond to a Sourcing Event Page 5

  6. STEP 5: DOWNLOAD FILES Download, Answer & Upload Like green, but names change with each event Download & Review File name & instructions Check for more files Bottom half of Header Page-Download these files (see next page for detailed instructions) April 2, 2014 How to Respond to a Sourcing Event Page 6

  7. Click File name Save to your computer April 2, 2014 How to Respond to a Sourcing Event Page 7

  8. STEP 6: QUESTIONS Line Section = Questions 1St Line detail on next page The Lines or Questions Page Control & Contract Terms tabs are not included in this presentation. Return to Lines April 2, 2014 How to Respond to a Sourcing Event Page 8

  9. 1St Line from previous page Detailed Questions in 1st Line Note: questions cannot be answered here. Answer them when using Create Quote. Additional Instructions & files Details for 1st Line from the Lines or Questions Page April 2, 2014 How to Respond to a Sourcing Event Page 9

  10. STEP 7: PARTICIPATION Acknowledge Participation How to Respond to a Sourcing Event

  11. STEP 8: CREATE QUOTE This is where you begin to Create Quote. April 2, 2014 How to Respond to a Sourcing Event Page 11

  12. First step in Create Quote is to agree to the NDA conditions. April 2, 2014 How to Respond to a Sourcing Event Page 12

  13. Don’t Use this Function Save Regularly! Attach files here as part of the response (see page xx) Click the Update button to see individual questions. No Update button? Check for attached files. April 2, 2014 How to Respond to a Sourcing Event Page 13

  14. Always enter 1or Dec31 (e.g. 31-Dec-2007 14:00:00) Response info/input 100 words or less Enter a comment (optional) Attach files here as part of the response (see page xx). April 2, 2014 How to Respond to a Sourcing Event Page 14

  15. Enter a description that Rogers can use to identify the file. Limited to 100 words. Find the file (one at a time) on your hard drive. Double click on it, or select the open option. The name appears in this box. “File will NOT attach” Rogers has experienced some problems with files not attaching properly. If you have problems (1) Enter a Description, then select Apply. DO NOT browse to the file on your hard drive. The system will send an error message. Now, browse to the correct filename and Apply again. (2) In a very limited number of cases, suppliers have to log out of the system, close all browsers then log back in to complete the attachment. This issue is being addressed by Oracle. Select Apply when complete How to Respond to a Sourcing Event

  16. Use of these fields is optional “Always enter a 1 or Dec31” on previous page shows here when complete April 2, 2014 How to Respond to a Sourcing Event Page 16

  17. Don’t use this function 1 response was left open below to demo that the system shows error messages when Continue is selected. Save & Check for completeness. Next screen allows you to submit to Rogers Save your work to this point. There is no check on accuracy or spelling. It is good practice to save after ever line. April 2, 2014 How to Respond to a Sourcing Event Page 17

  18. STEP 9: SUBMIT RESPONSE Submit to Rogers (cannot be retracted) April 2, 2014 How to Respond to a Sourcing Event Page 18

  19. STEP 10: PRINT RESPONSE This message confirms that your Response or Quote has been submitted to Rogers. Need a second verification that your response was received? Reopen the QUOTE via the Sourcing Home Page April 2, 2014 How to Respond to a Sourcing Event Page 19

  20. Select Show All Details or Update then Print Note: The browser Print function will NOT print any attached files. Please print these separately. Rogers recommends suppliers submit hard copies in a well organized binder format, including tabs to distinguish on-line response from file attachments. April 2, 2014 How to Respond to a Sourcing Event Page 20

  21. Responding to a Rogers Sourcing Event Questions? Contact the Rogers staff member conducting the sourcing event, Or Contact the supplier help desk rogers.eprocurement@rci.rogers.com 1.866.262.3613.

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