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Welcome Partners

Welcome Partners. Clarity – Consistency - Quality. CYS Mission.

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Welcome Partners

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  1. Welcome Partners Clarity – Consistency - Quality

  2. CYS Mission The Department of Children and Youth Services (CYS) is dedicated to meeting the needs of Chicago’s young people and families. CYS administers federal, state and city funds to more than 300 delegate agency partners. CYS collaborates with partners throughout the city, to provide quality programs. We work to build and strengthen community-based organizations that provide critical services to youth and families. We promote interdepartmental coordination and advocate on issues relating to children, families and communities.

  3. CYS Executive Management Team Mary Ellen Caron, Commissioner Daisy Lezama, Deputy Commissioner Youth Kenneth McGhee, Deputy Commissioner Finance and MIS Elise Mann, Deputy Commissioner Grants, Contracts and Audits Vanessa Rich, Deputy Commissioner Children Services Anthony Raden, Deputy Commissioner Policy

  4. Various back grounds Combined more than 150 plus years of Fiscal and IT experience with non profit organizations Trained agencies across the country Versed in the latest federal rules and regulations Representatives from: Western Kentucky MPI INC WIPLI CITY OF CHICAGO COMPTROLLER’S OFFICE CYS FINANCE – MIS –GRANTS- AUDITS The Trainers

  5. Head Start Child Care Providers Work Force investment ACT (WIA) Special Needs Out of School Time Technical Assistance Juvenile Intervention Support Center (JISC) Mentoring Counseling Training Resources and Referrals Who’s here? DELEGATE AGENCIES & PARTNERS

  6. FINANCE & MIS

  7. History • 2005 – Single day trainings • 1 large group session • 2006 - 2 days • Focus on Head Start and Child care classroom style • Smaller Targeted basic TA sessions for Youth • 3rd annual conference • X-treme fiscal Technical Assistance and training workshop • Variety of Core Workshops

  8. Core Workshops • Fiscal Policies and Procedures • Selecting Accounting Software • Writing Competitive Grants • Cost Allocation • Governance • Focus Groups (Conversations on City of Chicago / CYS fiscal approaches with agencies)

  9. SURVEY RESULTS • 64% - Budgeting and in-kind reporting • 54% - Applying for other grants • 45% - Internal Controls

  10. Clarity • Present information in a clear format so that its usable. • Give clear answers to problems even when they are complex. (may not always be an instant answer)

  11. Consistency • Messages • Processes • Technical Assistance • Accountability

  12. Quality • “Quality is not an act, it is a habit.” Aristotle A Few Characteristics of Quality Fiscal Programs • Know where they are fiscally • Understand their cashflow drivers • Have current written fiscal policies and procedures • Properly allocate costs across programs • Provide timely and accurate fiscal reports to their stakeholders • Have qualified fiscal staff

  13. Clients and Service Delivery Method CYS serves over 50,000 low-income Children and Youth through an intricate network of approximately 170 delegate agencies which operate more than 300 sites scattered throughout the City of Chicago

  14. Funding Snap Shot

  15. Head Start Early Head Start Child Care DCFS Specialized Child Care Strategic Teacher Education Program Head Start Summer Literacy Initiative FAST Family Literacy Centers Fatherhood Initiative Early Childhood Program Locator McCormick Tribune Literacy Project CYS SERVICES CONT’D Ages 0-5

  16. City Wide Youth Advisory Council Youth Standards Program Regional Consortium Coordinators Regional Youth Career Development Initiative Summer Nutrition Mayor Daley’s Summer Jobs Summer Mini-Grants Residential Summer Day Camp After School (Out-of-School Time programs) Mentoring programs Child and Adolescent Counseling Homeless Youth Juvenile Intervention Support Center (JISC) WIA Workforce Development Program School Age Programs CYS SERVICES Ages 6-18

  17. Why are you here? • I want learn more about CYS’s business processes • It was mandatory L • My boss the ED told me to come.. • I want to know what’s new • I needed to get out of the office • You invited me…… • ETC

  18. ROI • R Return • O On • I Investment

  19. 3 Days of workshops days??? • Ask questions in the workshops • Network with other agencies and CYS staff. • Think about ideas that you want to bring back to your organization. • Participate in the Focus groups and discussions. • Provide feedback on the session surveys LEARN

  20. New on the Horizon • Delegate agency intranet site that will include agency an e-mail system • COPA CCMIS integration for single system billing • Retooling approach to IDHS Employment & Training related child care eligibility screening and IPACS process

  21. Children Services Updates VANESSA RICH DEPUTY COMMISSIONER CHILDREN SERVICES

  22. Youth Division Updates DAISY LEZAMA Deputy Commissioner Youth Programs

  23. Grant, Contracts & Audits ELISE MANN Deputy Commissioner Grants Contracts & Audits

  24. Legislative Policy Updates ANTHONY LINDSEY Policy Analyst Intergovernmental Affairs

  25. Enjoy the conference

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