Programming seminar for Twinning, TAİEX and Sigma Projects

1. Programming seminar for Twinning, TAİEX and Sigma Projects SkirmantasPileckas 11 May 2010 Baku

2. Previous related experience • Twinning contact point • 2000 – 2002 Ministry of Economy in Lithuania • Horizontal Twinning Programme Manager: • 2002 - 2004 European Commission Delegation to Lithuania • 2004 - 2006 European Commission Delegation to Turkey • 2006 - Ignalina Programme (up to 120 MEUR / yr.) • TAIEX expert since 2007 • International Twinning / TAIEX trainings in: • - Belgium - Turkey - Macedonia • - Bulgaria - Lithuania - Azerbaijan

3. Topics of Presentation • Institutional building instruments • Historical developments & statistics • Programming of Twinning projects • Twinning Project Fiches • What is Twinning? • Key players • Twinning project circle • Start of Twinning • Way for success

4. Institutional Building Instruments TWINNING Long - term SIGMA Public assistance Short - term Medium - term TAIEX Short - term

5. TAIEX • The instrument for: • Technical • Assistance • Information • Exchange

6. SIGMA • Support for Improvement in Governance and Management • Joint initiative: • European Union • and • OECD (Organisation for Economic Co-operation and Development)

7. TWINNING • Twinning is an initiative of the European Commission Established – 1998 Preparation for the enlargement of the EU • Targeted administrative co-operation for IB • Mainly related with transposition EC Acquis

8. TW main facts ~ 1200 TW • PHARE (1998) • Transition Facility (2004) • CARDS (2002) • TACIS (2003) • MEDA (2004) • IPA (2007) • ENPI (2007)

9. TWINNING • Beneficiary regions: • Pre-accession assistance: Candidate countries: Western Balkans, Turkey • Turkish Cypriot community • Countries covered by the European Neighbourhood and Partnership Instrument(ENPI) including Russia

10. TW Regions – NC (South & East)

11. Phare / TF / Cards Twinnings: 1998 - 2006 1998 1999 2000 2001 2002 2003 2004 2005 2006

12. TAIEX SIGMA Lorem ipsum dolor sit amet, Consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum. Ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus. Lorem ipsum dolor sit amet, Consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum. Ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus. Basis for Twinning 1996 Always look for synergies Approved by European Commission • TW support implementation of priorities defined by Action Plan

13. BC responsibilities Overall approach: PAO - Ministry of Economic Development Strategic functions Routine initiation Beneficiary Administration By set priorities Focal Points

14. Line Ministries Public Administration Public Agencies Social Partners Private Sector Associations Law Enforcement Judiciary Parliament Other Beneficiary administrations

15. Programming system Beneficiaries PFs NCP PAO PFs European Commission Management Committee COMDEC PAO Beneficiaries PROJECT

16. Project Fiche (1) 1. Basic Information 2. Objectives 2.1 Overall Objective(s) 2.2 Project purpose 2.3 Contribution to Action Plan 3. Description 3.1 Background and justification 3.2 Linked activities 3.3 Results 3.4 Activities 3.5 Means/ Input from the MS Partner

17. Project Fiche (2) 4. Institutional Framework 5. Budget 6. Implementation Arrangements 7. Implementation Schedule (indicative) 8. Sustainability 9. Crosscutting issues (equal opportunity, environment, etc…) 10. Conditionality and sequencing ANNEXES TO PROJECT FICHE Lorem ipsum dolor sit amet, Consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum. Ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus.

18. Twinning project

19. What is Twinning? • Basic principles: (1) • TW is a joint project of grant nature (w/o Public Procurement) • TW is NOT traditional one-way TA • Cooperationbetweenthepublicsector(notprofit-makingconsultancy) • TW is NOT designed to provide only advice • Focus on resultsnotinputsoractivities • TW is NOT aiming to replica MS administrative system

20. What is Twinning? • Basic principles: (2) • BC always selects MS partner • MS partner(s) undertake to transfer its expertise • BC undertakes to implement project jointly • Requires BC political commitment • Long term MS + BC partnershipenvisaged • TW is labour intensive

21. What is Twinning? • Basic principles: (3) • MS full time Resident Twinning Adviser (RTA) • RTA(s) min. 12 months • Short-Term and Med-Term MS experts • TW must bring a concrete operational result • (mandatory result) EU acquis or other EU policies transfer • TW partners committed towards mandatory result, and • Achieve – 50% (MS+BC); Function – 50% (BC)

22. What is Twinning? • Basic principles: (4) • MS + BC credibility expressed in Twinning work plan: • Agreed before starting work • Partial flexibility, but • Very clear benchmarks → Final result • Monitoring of progress towards the final result! • TW is based on Manual

23. What is Twinning? • Potentials of TW success: • Goal is relatively clear, i.e. the BC has a vision • MUST: • Sufficient political will exists • Empowerment of legislation drafting and adoption • Sufficient BC commitment to ensure required resources • Experience shows that TW isseccsesffullwhere: • BC has clearviewwhichministriesshould have responsabilities • BC has not yetadopted the necessarylegislation

24. Key players Resident Twinning Adviser (RTA) BC RTA Counterpart

25. Twinning Project Cycle Analysis Identification Audit Call for Proposals Evaluation Selection of TW partner Monitoring Preparation TW Contract Reporting EC Project Implementation

26. MICROSOFT CORPORATION TW: from idea to action IB StC + Contract signature + Notification Selection committee Provision of MS proposals Acceptance of the proposals TW Fiche Circulation MS selected MS + BC TW contact preparation Draft TW Project Fiche EC Approval RTA arrival

27. Twinning contract Special Conditions(up-front contract) Lorem ipsum dolor sit amet, consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum, ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus. Morbi eget dui quis libero vulputate venenatis. Sed egestas velit id velit. Mauris et tortor. Nunc orci. In sit amet arcu. Mauris eu diam nec risus aliquet fringilla. Vestibulum a nunc venenatis quam dapibus sodales. Nam eu lectus sit amet metus congue vulputate. Nam mollis est. Nam vitae justo non velit suscipit ullamcorper. Phasellus sit amet justo vitae est pharetra facilisis. Suspendisse in augue quis augue rhoncus nonummy. Ut pretium purus ut sapien. Ut ac ante. Integer porttitor blandit elit. Suspendisse venenatis, ligula in pharetra hendrerit, odio arcu sollicitudin nunc, sit amet lacinia neque nunc quis sapien. Integer eu nibh vitae purus aliquam tristique. Contract Annex: A1 Contract Annex: A2 Contract Annex: A8 Project Identification Fiche Lorem ipsum dolor sit amet, Consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum. Ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus. Lorem ipsum dolor sit amet, Consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum. Ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus. Lorem ipsum dolor sit amet, Consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum. Ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus. Lorem ipsum dolor sit amet, Consectetuer adipiscing elit. Pellentesque leo purus, adipiscing eget, sagittis elementum, tempus et, ligula. Nullam sagittis. Proin blandit sollicitudin sapien. Fusce elit sapien, convallis id, malesuada vitae, aliquet ac, risus. Nunc lacinia urna sit amet ligula. Aliquam ac mauris. In lacinia dignissim ligula. Integer dolor velit, commodo eget, suscipit vitae, sagittis eget, quam. Ut porta, dolor sagittis venenatis pulvinar, tortor nulla elementum orci, eget convallis arcu sapien at velit. Nunc eget dui eu ligula porta luctus. Pellentesque sed eros. Suspendisse lacinia, justo sit amet fringilla elementum. Ligula ante vestibulum nulla, sed aliquam mauris risus at turpis. Nullam nec nibh sit amet justo feugiat elementum. Nunc pharetra turpis eu mi. Morbi libero. Sed mollis dapibus lectus. Morbi dictum. Donec ac lectus nec nisl sagittis bibendum. Ut eget neque tempus urna rutrum facilisis. In hac habitasse platea dictumst. Quisque faucibus posuere nisi. Vivamus in justo quis neque blandit laoreet. Aliquam fermentum lectus. Vestibulum sagittis bibendum dui. Mauris id tellus vitae tortor tincidunt porta. Nulla facilisi. Integer urna metus, blandit nec, tristique vitae, blandit eget, felis. Maecenas turpis ligula, dictum non, congue ac, nonummy bibendum, tellus. • Joint responsibility of both – BC and MS

28. How to draft a good contract? • Reference Documents: • Twinning Manual (latest updates!) • Standard Format of the Contract (Annex A of the Twinning Manual) • General principles: • Twinning = Joint exercise!! • Make sure that the key actors on both sides are involved • Preparatory costs for MS covered • Basis: Project Fiche (mandatory results) and MS proposal • TW contract must be developed in line with fiche!

29. Twinning contract management • Planning is essential • Timing and deadlines: • 7-10 months form circulation until start of activities • Notification of TW contract signature → RTA within 3 months • Involvement and availability of key staff • MS and BC PLs to manage own staff in coherence • Best approach - MS PL is distinguished from “technical” project management (accounting, bookkeeping, etc.)

30. Twinning contract approval • Final draft TW contract → IB Steering Committee • compulsory and binding opinion on the relevance of • TW work plan in relation to the EU acquis and its latest developments at that stage • Signed TW contract → EC 15 WORKING DAYS

31. Twinning contract approval • IB Steering Committee opinion Recommend to finance Conditionally approved Unconditional approval Rejection Amendment required Full debate Rework Written proc.

32. Way for success • Why is it so important to draw a GOOD contract? • Preparation - the most crucial phase • It sets the ground for the project implementation • The final result depends on the ingredients! • A good contract avoids serious problems in the implementation! • It is everybody’s roadmap

33. I Wish You All Success • In Twinning World!