EURLs DIRECTORS MEETING

1. EURLsDIRECTORS MEETING FINANCIAL ASPECTS S. GERVIS DG SANTE D4 2 December 2016 EURLs Directors Meeting

2. I - FINANCING PROCEDURE • FLOWCHART OF THE CURRENT PROCEDURE • for EURLs in activity in 2016-2017 EURLs Directors Meeting

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4. II - OVERALL FINANCIAL PERSPECTIVES Following the financial perspectives for 2014-2020, here are the amountsallocated to EURLs and EURCs: • Activities 2017: 16.5 Mio EUR • Activities 2018: 17 Mio EUR • Activities 2019: 18 Mio EUR • Activities 2020: 18.8 Mio EUR (These figures must beconfirmedeachyearduring the budgetaryprocedure.) EURLs Directors Meeting

5. Changes in 2017 that may have a budgetary impact Two new EURLs are in the process of being designated in 2017, one EURL for Lumpy Skin Disease and the other EURL for the Peste des Petits Ruminants. EURLs for Heavy Metals, Mycotoxins and PAHs are currently hosted by JRC Geel. They will stop their activities by the end of 2017 and three new EURLs should be designated in 2017, starting their activities in 2018. EURLs Directors Meeting

6. In addition, a new EURL for foodborne viruses is planned to be proposed for a designation in the course of 2017. Moreover following the new Official Control Regulation one EU Reference Centre for animal welfare is expected to be designated in the course of 2017 (expected budgetary impact as of 2018 budget). Further development on Official Control Regulation this afternoon. EURLs Directors Meeting

7. Last designation: following the re-vamping of the animal breeding legislation a call for selection is intended to be launched in 2017 for a EU Reference Centre for zootechnics (expected budgetary impact as of 01.01.2019). EURLs Directors Meeting

8. New Official Control Regulationand consequences on financing Following the new Official Control Regulation which will be explained this afternoon, new EURLs concerning PLANT HEALTH and one EURC for authenticity and integrity of the agri-food chain are expected to be designated in 2018 to be financed as of 2019. Designation procedure will be different and explained this afternoon. EURLs Directors Meeting

9. Moreover it is mentioned in Art. 163 of the new Official Control Regulation that grants may be awarded for accreditation of national reference laboratories in plant health. EURLs Directors Meeting

10. Conclusion for 2017 financialyearand comingyears: It willbenecessary to make efforts and be more selective in the actions to befinanced in order to stick with the available budget. EURLs Directors Meeting

11. III – EXPECTED DEVELOPMENTS IN FINANCIAL AREAS … depending on the entry into force of the new Financial Regulation (expected by 1/1/2018). A new Financial Regulation has been presented to the Council and to the Parliament. If and when adopted, it may have an impact on EURLs and EURCs from its date of entry into force. EURLs Directors Meeting

12. a) Three-year-exercise: For the next exercise we intend to launch a three-year-exercise covering 2018-2020 as the new Financial Regulation, if adopted, allows yearly instalments. We will let you know in due time. EURLs Update

13. b) Lump sums: The future Financial Regulation offers the possibility of a simplified procedure for implementation of lump sums: one set amount that we pay for the total project but the amount should be approved in advance based on an established methodology. If the new Financial Regulation is adopted and comes into force on 01.01.2018 we will try to introduce the system of lump sums which could be adapted to EURLs and EURCs. We will let you know in due time. EURLs Directors Meeting

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15. IV – Simplification proposed by DG SANTE a) Update of eligibilityrules as of 01.01.2018: Main changes: • Staff costs: no more necessary to follow the 220 days basis; • Shipment of samples for comparative tests: open to third countries, not exclusively EU NRLs • Training activities: open to third countries, not exclusively EU NRLs • Update of hotelcosts and dailyallowances EURLs Directors Meeting

16. b)ON-LINE SUBMISSION: (2ndpre-financing of the currentgrantdecision): 1) Statement of expenses to befilled in on-line, 2) Technicalprogress report to beuploaded. = no more paper EURLs Directors Meeting

17. If you wish to upload more documents than the requested report, you also have the possibility to upload them. If there are requests for financial and/or technical clarifications from you or the Commission services, this will be done exclusively through the functional e-mailbox: SANTE-EURL. EURLs Directors Meeting

18. For your information, note that an amendment to each grant decision will be established so as to confirm this simplification. This amendment will still be sent in December to all of you. EURLs Directors Meeting

19. Nota Bene: If other changes wererequestedfromyou in the course of the yearsuch as transfer of credits, change in bankaccount etc., those changes willbeincluded in the amendment to be sent in December. EURLs Directors Meeting

20. How willitwork ? A template of the statement of expenses to befilled in by you on lineisready. This templatewillbe at yourdisposalthrough an application for whichwewillsendyou the link and the password by e-mail beginning of January 2017. EURLs Directors Meeting

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22. Choose Name + EURL for To be filled in by lab Filled in automatically when choosing name + EURL EURLs Directors Meeting

23. Automaticallyfilled in whenchoosingLaboratory + EURL for To befilled in by Laboratory Automatically filled in when declaring costs EURLs Update

24. Automatic Automatic To be filled in by Laboratory EURLs Directors Meeting

25. Pleaseattach: • signedrequest for pre-financing • technicalprogress report • justifying document(s) if any EURLs Update

26. THANK YOU VERY MUCH. EURLs Directors Meeting