INCIDENT COMMAND for SCHOOL OFFICIALS

1. INCIDENT COMMANDforSCHOOL OFFICIALS Pre-Conference Workshop March 9, 2004 Hershey Lodge and Convention Center

2. Presenters Donald Smith – Center for Safe Schools Joseph Rupe – Pennsylvania Emergency Management Agency Mike Hurley – Carlisle Area School District Roger Kohr – Cumberland County Emergency Management

3. WHAT IS ICS? ICS is the model tool for command, control, and coordination of a response and provides a means to coordinate the efforts of individual agencies Agencies work toward the common goal of stabilizing the incident and protecting life, property, and the environment. C3

4. If you don't control the situation the situation will control you!

5. WHY ICS? ICS uses principles that have been proven to improve efficiency and effectiveness in a business setting and applies the principles to emergency response.

6. When is ICS Utilized? • Hazardous Materials Incident • Planned Events • Response to Natural Hazards/Events • Single and multiple agency incidents • Need for comprehensive resource management strategies

7. When is ICS Utilized? • Fires • Multiple casualty incidents • Multi-jurisdictional/multi-agency incidents • Air, rail, water or ground transportation accidents • Wide area search and rescue incidents • Pest eradication programs • Private sector emergency management

8. ICS • All risks system • Appropriate for emergencies and non-emergency events • Proven Successful • Common organizational structure • Key management principles in a standardized way

9. HISTORICAL PERSPECTIVE Foundations rooted in California during the 1970’s wild fires - FIRESCOPE Based upon military (USMC) chain of command

10. LEGAL PERSPECTIVE Required by SARA Must be used for HAZ-MAT situations

11. PRACTICAL PERSPECTIVE • Every complex job needs organized • Management of an emergency is complex • ICS is a proven method of organization

12. WHY ICS? • ICS is an expandable system of management • It is a nationally recognized standard • It is workable from small incidents to large disasters • Currently used by community response organizations

13. ICS Concept #1 • Every emergency needs managed • Traffic accident • Two vehicles – 10 vehicles with HAZ-MAT • Fire • Shed fire – large wildfire No matter how small or how large • certain tasks or functions need performed

14. "It will help to remember this!" ICS Concept #2 Someone needs to be in charge Every incident WILL have an Incident Commander

15. ICS Concept #3 Span of Control • No person is in charge of more than 7 people • Optimum is 5 • If large numbers doing the same thing this number may be 10(as in supervising students)

16. ICS Concept #4 Common Terminology • Same word = same meaning for all • Learn terminology before the emergency • Common Objectives • Set objectives • Set time frame to achieve objectives

17. SCHOOL FIRE POLICE EM OTHERS; PARENTS MEDIA Etc. ICS ICS Principles

18. ICS Terms & Acronyms IC – Incident Command CP – Command Post PIO – Public Information Officer IAP – Incident Action Plan

19. HOW they Relate Incident Command used is an adaptation of true emergency services ICS Challenges face schools with different size staffs and organizational structures

20. Chain of Command Must be clearly defined – in advance Must have depth of positions May not follow normal (non-emergency) channels

21. Chain of Command - continued • Specify duties by position not person • At least two back up persons for each position • Assignments must be supported by appropriate training

22. Command Post • Must remain a constant management flow • IC must remain at the CP • If person leaves they delegate command

23. Duties of Commander • Assess the situation • Priority at every incident • Incident stability • Life Safety • Know resources available

24. Duties of Commander(continued) Determine strategy for implementing the plan for success Monitor the Plan Working or Not Working

25. Duties of Commander(continued) Adjust the plan as needed Document – Document – Document Job not complete until post-incident report is complete

26. Incident Commander Initially, the Incident Commander will be the senior first-responder to arrive at the scene

27. Most incidentsdo NOT requireadditional command positions

28. Personnel Within Incident Command System

29. Incident Commander Safety Officer Information Officer Liaison Officer Operations Finance/Admin Planning Logistics ICS Organization

30. Incident Commander Operations Finance/Admin Planning Logistics Five Command Functions

31. Plans Unit(planning or intelligence) • Planning strategies to handle event • Charged with keeping track of the “big picture” • Documentation • Strategy given to operations section

32. Fire suppression Evacuation First Aid Search and Rescue Child Accounting Intelligence Reporting Initial Damage Assessment Operations Carries out the tasks set by the plans section

33. Operations • Operations chief keeps the planning section updated as tasks are completed and information is gathered

34. Logistics Section Processes resources: Person-power Supplies Equipment KEY FACTOR = Communications

35. Finance/Administration Responsible for buying Keeping financial records Timekeeping ICS needs an individual to coordinate finances for potential reimbursement

36. Principal (School Commander) Health Teacher (Safety Officer) English Teacher (Information Officer) Assistant Principal (Liaison Officer) History Teacher (Planning Chief) Science Teacher (Operations Chief) Social Studies Teacher (Logistics Chief) Math Teacher (Finance/Admin Chief) School ICS Organization

37. School Commander Safety Officer Information Officer Liaison Officer Operations Planning Logistics Admin Documentation Security Search&Rescue Situation Analysis Medical Student Care Student Release Crisis Response School Site ICS Structure

38. School Commander Safety Officer Public Information Officer Liaison Officer Operations Planning Logistics Finance/Admin Security Documentation Supplies Timekeeping Search & Rescue Situation Analysis Staffing Purchasing Student Care Communications Medical Expanded Organization

39. Incident Commander Safety Officer Information Officer Liaison Officer Staff Positions

40. Incident Commander Staff Positions COMMAND STAFF • Safety Officer • PIO – Public Information Officer • Liaison Officer

41. Safety Officer May be retained by IC May be appointed

42. Safety Officer Responsible for monitoring and assessing safety hazards or unsafe conditions and for ensuring personal safety

43. PIOPublic Information Officer Located directly under the incident commander and off to the side Determined by Size of the incident Type of emergency Size of staff District Policy

44. PIO • Reports directly to the incident commander • Must be well informed at all times • All staff should refer questions to PIO • No one else talks to media

45. Liaison Officer Incident command may appoint a liaison officer Coordinates with outside agencies Unified command may absorb school incident commander

46. Every organization differs • Size of staff • Size of student body • Type of student body • Size of facility • Layout of facility

47. OPERATIONSsub groups Child Accounting/student care Medical Search and Rescue Reunification Transportation

48. Child Accounting Most important in most schoolsituations • Taking role – staff and students • Protection from weather • Sanitation needs • Food & water Much of this responsibility rests with classroom teacher

49. StudentsNeed to Know

50. Medical Triage Treatment Psychological first aid