Departmental Orientation Level 1 Administrative Guide

1. Department of Electrical & Computer Engineering Departmental Orientation Level 1 Administrative Guide Monday 29th August 2011 Camille Renaud Administrative Assistant/ Student Affairs Coordinator

2. Undergraduate Student Handbook • Undergraduate Prospectus • Faculty’s Undergraduate Information Guide • of Regulations and Syllabuses • University’s Examination Regulations for First • Degrees, Diplomas and Certificates • Departmental Website • Departmental Registration Guide Resources

3. Undergraduate Student Handbook Adhere to deadlinedates to avoid registration issues Scenarios: Not registered for a course … write examination … NO CREDIT ! Registered for a course … do not write examination … attain a mark of zero … affects GPA … registration status … Administrative holds

4. Removal of Dean’s holds • Departmental Administrative Assistant authorized to remove Dean’s hold • Dean’s hold removed ONLY AFTER • re-entry students, those on Warning and • Required to Withdraw (RTW) consult with • Head of Department • - Date of Meeting/s published in the • Department’s Orientation Programme, on • Website and Notice Boards prior to start of • semester

5. Faculty’s Information Guide of Regulations and Syllabuses • Students on a Required to Withdraw (RTW) • status are required to apply for re-admission • to the University • Summer Programme Registration*

6. University’s Examination Regulationsfor First Degrees, Diplomas and Certificates • Process for Examination Reviews: • (Examination results official AFTER meeting of Faculty Board of Examiners) • Apply on prescribed form to Student Administration (Examinations) for Consultation/Re-markwithin two weeks of the official publication of results

7. Departmental Website http://www.eng.uwi.tt/depts/elec/students/other.php Student Centre Username: Password:

8. Routing of Matters Student Administration  Deputy Dean (Undergraduate Student Affairs)  Head of Department  Administrative Assistant Administrative Assistant  Head of Department  Deputy Dean (Undergraduate Student Affairs)  Student Administration • Undertake

9. Routing of Matters (continued) Student Administration • Applications for Exemptions/ Credits (Department applies on students’ behalf for exemption from Graphics Module in ECNG 1012) • Requests for transfers

10. Corresponding • Official letters/ E-mails: • Date all correspondence • Include Saluations … Dear, Yours faithfully • Avoid the use of bold, capitalized text = • SHOUTING !!! • Include contact information (mobile number) • Always include student ID# number • Retain copies for future reference

11. Departmental Visits • Office Hours • (Role of the Student Liaison) • Avoid discussing other students’ cases • Provide evidence Professor

12. Registration • Semester II Registration: • No GATE form required Professor

13. General • Attendance at each year’s Orientation • important • Personal circumstance/ encountering difficulty? • … seek assistance •  Student Checklist • Take personal responsibility !!!