Exploring Microsoft Word

1. Exploring Microsoft Word Chapter 2 Gaining Proficiency: Editing and Formatting By Robert T. Grauer Maryann Barber Exploring Microsoft Office XP - Microsoft Word Chapter 2

2. Objectives (1 of 2) • Define select-then-do; describe mouse and keyboard shortcuts • Move/Copy text within a document; distinguish between the Windows clipboard and the Office clipboard • Use Find, Replace, and Go To to substitute one character string for another • Define and use scrolling; scroll to the beginning and end of a document • Distinguish and switch between Normal and Print Layout views; state how to change the view and/or magnification of a document Exploring Microsoft Office XP - Microsoft Word Chapter 2

3. Objectives (2 of 2) • Define typography; distinguish between serif and sans serif • Use Format Paragraph to change line spacing, alignment, tabs, and indents, and to control pagination • Use Borders and Shading to box and shade text • Describe and use the Undo/Redo • Use Page Setup to change margins and/or orientation • Enter and edit text in columns Exploring Microsoft Office XP - Microsoft Word Chapter 2

4. Overview • Editing - change the contents of your document • Formatting - change the appearance of your document • Change basic typography elements such as fonts • Use shortcuts • There are many ways to accomplish the same task Exploring Microsoft Office XP - Microsoft Word Chapter 2

5. Select-Then-Do • Cut command • Copy command • Paste command • Drag-and-Drop • Clipboard • Undo command • Redo command Exploring Microsoft Office XP - Microsoft Word Chapter 2

6. Find, Replace, and Go To Commands • Find command • Replace command • Selection bar • Go To command • Case sensitive search • Case insensitive search • Whole word replacement • Automatic replacement • Wild card Exploring Microsoft Office XP - Microsoft Word Chapter 2

7. View Menu: Normal View No Margins Displayed Horizontal Ruler Displayed Normal Button Exploring Microsoft Office XP - Microsoft Word Chapter 2

8. View Menu: Print Layout View Horizontal Ruler Displayed Vertical Ruler Displayed Print Layout Button Margins Displayed Exploring Microsoft Office XP - Microsoft Word Chapter 2

9. Typography (1 of 2) • Typography • Typeface • Times New Roman • Arial • Courier New • Serif typeface • Sans serif typeface Exploring Microsoft Office XP - Microsoft Word Chapter 2

10. Typography (2 of 2) • Mono-spaced typeface • Proportional typeface • Font • Type size • Point size • Format Font command Exploring Microsoft Office XP - Microsoft Word Chapter 2

11. Page Setup Command • File Menu • Page Setup Command • Margins • Portrait orientation • Landscape orientation Exploring Microsoft Office XP - Microsoft Word Chapter 2

12. Page Breaks • Soft page break • Hard page break • Column break • Continuous Exploring Microsoft Office XP - Microsoft Word Chapter 2

13. Paragraph Formatting (1 of 6) • Alignment • Indents • Left indent • Right indent • Special indent • First line indent • Hanging indent • Spacing • Before • After Exploring Microsoft Office XP - Microsoft Word Chapter 2

14. Paragraph Formatting (2 0f 6) • Tabs • Tab Stop Position • Default • Alignment • Leaders • Set • Clear • Clear All Exploring Microsoft Office XP - Microsoft Word Chapter 2

15. Paragraph Formatting (3 of 6) • Hyphenation • Hyphenate • Don’t Hyphenate • Ctrl+Shift+Hyphen Exploring Microsoft Office XP - Microsoft Word Chapter 2

16. Paragraph Formatting (4 0f 6) • Line Spacing • Single • 1.5 lines • Double • At Least • Exactly • Multiple Exploring Microsoft Office XP - Microsoft Word Chapter 2

17. Paragraph Formatting (5 of 6) • Windows and Orphan Control • Controls Soft Page Breaks Exploring Microsoft Office XP - Microsoft Word Chapter 2

18. Paragraph Formatting (6 0f 6) • Borders & Shading • Borders • Color • Width • Apply to • Shading • Color • Patterns • Apply to Exploring Microsoft Office XP - Microsoft Word Chapter 2

19. Column Formatting • Columns • Presets • Numbers • Width & Spacing • Equal Column Width • Line Between • Apply To Exploring Microsoft Office XP - Microsoft Word Chapter 2

20. Summary (1 of 2) • Edit with select-then-do • Moving and copying text • Find and replace text • Search for text strings • Cut, copy and paste with the clipboard • Undo and redo commands Exploring Microsoft Office XP - Microsoft Word Chapter 2

21. Summary (2 of 2) • Scroll, zoom, and view large documents • Print Layout view to display headers & footers • Normal view is faster • Use and change TrueType fonts • Format page and paragraphs • Format columns Exploring Microsoft Office XP - Microsoft Word Chapter 2