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Butler Community College Ethics Training Spring 2014

Butler Community College Ethics Training Spring 2014. Presented by Butler Ethics Review Board. Ethics. A code of values which guides our choices and actions and determines the conduct by which we live Butler employees play a critical role in assuring high standards of ethical practice

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Butler Community College Ethics Training Spring 2014

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  1. Butler Community College Ethics TrainingSpring 2014 Presented by Butler Ethics Review Board

  2. Ethics • A code of values which guides our choices and actions and determines the conduct by which we live • Butler employees play a critical role in assuring high standards of ethical practice • The employees’ personal and professional conduct reflects on Butler and higher education at large

  3. Butler Standards for Best Ethical Practices • Employee conduct should be characterized by the timeless institutional values of quality, integrity, service, and care. • Specifically employees shall: • Obey local, state and federal laws and regulations • Comply with the Employee Handbook • Provide accurate and complete time and expense reports and financial records or statements • Exercise professional judgment when offered gifts or favors • Decline to engage in circumstances that create a conflict of interest • Safeguard confidential college information • Use college assets (supplies, buildings, etc.) for college purposes

  4. Ethical Scenario One • Ryan, a carpenter for the college, has a small project he is working on at home. He plans to take a few tools from the college to use at home over the weekend and figures it is permissible since he knows how to use the tools and they will be returned before work on Monday morning. Ryan assumes this is ok, because his supervisor frequently takes home a college issued laptop computer. Is this ethical?

  5. Solution One • No, it would be inappropriate and a misuse of college resources for an employee to take college property home or off the premises for personal use. • Only those property items permitted to be taken off campus (e.g., laptops with appropriate approval, etc.) may be used outside of the workplace. All college resources should be restricted to use for college business.

  6. Ethical Scenario Two • Joe requested sick leave for the death of a family member. While he was on leave, his supervisor was informed by another staff member that Joe was actually on vacation and did not have a death in the family. Per further review and analysis, the supervisor discovered the family member listed on the leave form had actually passed away several years earlier. Joe did not have sufficient benefit time remaining to take vacation, so he had reported a death in the family to obtain additional time off.

  7. Solution Two • This is an example of a misuse of college time (a college resource) and is an offense for which discipline would be appropriate. Additionally, the employee was not truthful in his communications and falsified time records by providing fraudulent leave justification. College employees are required to be truthful in all communications, whether they are oral or written.

  8. Ethical Scenario Three • Jane works in accounting on campus. On weekends, outside of her regular college work hours, she is employed by an outside agency, to do bookkeeping. Her co-workers are concerned her work is a conflict of interest.

  9. Solution Three Provided Jane is not conducting duties for her secondary job while she is working for the college, it is permissible for her to work for the outside agency.

  10. Butler Ethics Review Board (ERB) • There are five members, two permanent and three rotating. The current members are: • Vicki Long, Human Resources Director (permanent) • Rebecca Lick, Assistant Director of Accounting(permanent) • Christian Ramsey, Institutional Technology Specialist (rotating Institutional Staff) • Susan Pfeifer, Math Professor (rotating Professional Employee) • Yolanda Hackler, Assistant Director of Purchasing & Accounts Payable (rotating Operational Support Staff)

  11. Ethics Reports • The ERB investigates all alleged violations reported through the Ethics Point Line and other channels • To date, the ERB has investigated 25 allegations

  12. Ethics Report Line • Suspected or alleged violations should be reported by using the Ethics Report Line. • The Ethics Report Line can be accessed in three different ways • Calling 1-888-329-6447 • An Ethics Point employee will answer and take your report. • At the end they will give you a Report Key and Passcode. Please write these down.

  13. Filing a report online through the third party Ethics Point servers by going to www.ethicspoint.com • Type in “Butler Community College” in the “file a new report” section

  14. Confirm that the correct institution has been selected

  15. Selecting “Butler Ethics Report Line” on the Employee quick clicks drop down menu on the Pipeline home page.

  16. Filing an Ethics Report Online • Chose the category you think best fits the situation • Accounting and Financial • Human Resources • Athletics • Risk and Safety Matters • Information Technology

  17. Then chose the specific issue, if one does not fit exactly, pick the one closest. • Don’t worry about getting it exactly right. The categories can be changed by the ERB later. • Fill out the report to the best of your ability making sure to complete the required information marked with an *

  18. Reports can be anonymous • If you anonymously file a report please use the Report Key provided and Password you chose to regularly check back for any questions and/or follow up • If the questions are not answered we may not be able to investigate your report due to lack of information.

  19. If you are uncertain whether or not the situation is unethical you can • Contact a member of the ERB • File a report with Ethics Point • Once you file a report you will be contacted for further information. • If you filed anonymously, it is critical you check Ethics Point regularly. The ERB may not be able to investigate without further information.

  20. At the conclusion of the investigation you will be informed of the results of the investigation, but you may not be informed of the actions taken due to privacy concerns. • Butler’s Standards for Best Ethical Practices prohibits retaliation for filing an ethics report. • If you experience any retaliation, it is a separate ethics violation that will be dealt with whether or not the original report is an ethics violation.

  21. If you have any questions please feel free to contact a member of the Ethics Review Board • Vicki Long, Human Resources Director (316)322-3152 • Rebecca Lick, Assistant Director of Accounting (316)323-6942 • Christian Ramsey, Instructional Technology Specialist (316)323-6973 • Susan Pfeifer, Math Professor (316)218-6216 • Yolanda Hackler, Assistant Director of Purchasing & Accounts Payable (316)322-3219

  22. Thank you for your time Please sign and date the Butler Standards for Best Ethical Practices and take the post-test.

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