Executive Committee Meeting May 18, 2018

1. • Adopting a strategic approach to information technology planning, budgeting and implementation at Cal Poly Pomona. • IT GovernanceInformation Technology is a catalyst for productivity, creativity and community that enhances learning opportunities in an environment of unlimited demands and limited resources. Executive Committee Meeting May 18, 2018

2. Executive Committee Informational Items • Accessible Technology • Metrics • Web Accessibility • Instructional Materials • Procurement • CPP Accessibility Goals & Benchmarks • Textbook Adoption • Curricular Review • Digital Materials • Web Accessibility Communications/Training • Website Evaluation & Monitoring

3. Accessible Technology Informational Items Presenter: Carol Gonzales

4. ATI Working Group Metrics – Web Accessibility

5. Accessible Technology Metrics – Instructional Materials

6. Accessible Technology Metrics - Procurement

7. Accessible Technology CPP Accessibility Goals & Benchmarks • Textbook Adoption • Curricular Review, • Digital Materials • Website Communications/Training • Website Evaluation & Monitoring

8. Accessibility Working Group Textbook Adoption • Indicator of Success - Formally documented (e.g. Policy, Resolution or Procedure) to ensure the timely adoption of textbooks and other instructional materials with identified resources and the ability to gather process measures and distribute process measures. Also includes late-hire faculty and their timely adoption of materials. • Sample Metrics - Policy, resolution and/or procedures for timely adoption; • Current Status – Defined 2017 • The draft of the policy was submitted to the Academic Senate. The policy has been given to the Academic Affairs Committee.

9. Accessibility Working Group Curricular Review • Indicator of Success - Establish a process with resources to allow for the review of the accessibility of online courses before posting. Establish a process with resources for faculty and/or instructional staff to incorporate accessibility at time of course redesign. • Sample Metrics - • Course accessibility checklist; Remediation processes, procedures and resources. • Current Status – Initiated/Defined 2017 • No confirmed resources assigned for remediation. • Course material is not reviewed for accessibility prior to posting or at time of course redesign • eLearning, ATI and Media Vision provide guides, videos, and checklist for creating accessible materials.

10. Accessibility Working Group Digital Materials • Indicator of Success - Establish a procedure and provided resources with associated tools to verify the accessibility of curricular content and digital content before being published as well as after it is published. • Sample Metrics - Number of files evaluated/remediated • Current Status – Defined 2017 • Digital materials are not verified accessible prior to publishing • No confirmed resources assigned for remediation. • Activities - Established Web procedure that describes evaluation procedures for audit, distribution of results and follow-up with campus members; IT Web Dev conducts evaluations for IT Web Dev developed and maintained web sites; eLearning, ATI and Media Vision provide guides, videos, and checklist for creating accessible materials. Pilot for Blackboard Ally;

11. Accessibility Working Group Web Accessibility Communications/Training • Indicator of Success - Establish a procedure to ensure that campus members involved in maintaining digital content are familiar with the web accessibility evaluation process; Establish an ongoing general campus communication that promotes web accessibility awareness. • Sample Metrics - Develop ongoing web training program for web content contributors; Develop and implement holistic web training program available to faculty and staff. • Current Status – Defined 2017 • Lack of a consistent training program that ensures those maintaining digital content are familiar with web accessibility evaluation process and tools • Activities - Announcements and training through Poly Updates and Faculty Center/eLearning workshops/messages, Web Dev, eHelp and web sites; Accessibility communications and assessment for IT purchases and renewals via the ATI Review process

12. Accessibility Working Group Website Evaluation & Monitoring • Indicator of Success - Establish a follow-up procedure that tracks remediation or replacement of documented compliance issues; Establish a procedure to ensure that campus members involved in maintaining websites and web applications, are familiar with the web accessibility evaluation process; Establish a procedure to distribute evaluation results to campus members and vendors responsible for digital content maintenance. • Sample Metrics - Establish a procedure that describes evaluation procedures for audit, distribution of results and follow-up with campus members; Execute regular audits with WCAG 2.0 criteria that lists items for remediation and provide to the responsible areas; Tracking procedure to capture progress and resolution of remediation/compliance issues. • Current Status – Defined 2017; Remediation process and follow-up not formalized or documented; Inability to track remediation or replacement of reported compliance issues. • Activities - CSU ATI annual status report now includes web accessibility performance report which is distributed to President’s Cabinet