Melksham Rugby Club Moving Forwards Together

1. Melksham Rugby ClubMoving Forwards Together February 2012

2. What is tonight about? • What’s happening at Melksham House? • When are we moving to Dunch Lane? • How are discussions with the Council going? • What is happening within the club? • What can we all do to help?

3. What’s happening at Melksham House? • Council owned since 3 October 2011 • Will become the new Melksham Campus • Swimming pool, Youth centre, Library … • Planning process starts in April • We anticipate being here with full services until the end of this year

4. When are we moving to Dunch Lane? • Club will own freehold to the North Playing Fields • Council will provide a budget for the club to spend on new facilities • Council will ensure all necessary planning permissions are provided • Proposal submitted for a pitch, changing rooms and off-street parking to be available for September • A date for a new clubhouse depends on completion of all of the above…and probably more!

6. How are discussions with the Council going? • Very positive and supportive • Providing funding and planning

7. What is happening within the Club? • Limited Company • Club Accreditation (formerly Seal of Approval) • Business Plan • Financial budgets and accounts • Roles & Responsibilities • CASC registration

8. Club Organisation & Structure EXECUTIVE COMMITTEE President, Chairman, Secretary, Finance, Coaching, Youth Manages club and makes key decisions Elected by club members at AGM GENERAL COMMITTEES Members appointed by committee leader. Empowered to carry out duties within club policies. GOVERNANCE Joey Hirst FINANCE Annette Partt ADMINISTRATION Andy Cadwallader FACILITIES Pat Holtom PLAYING & DEVELOPMENT Mark Simmons SENIOR CHAIR Pat Holtom YOUTH CHAIR Mike Dodge DEVELOPMENT Joey Hirst

9. Governance – Joey Hirst • Club Accreditation • Club Policiese.g. Equity, Welfare, Discipline • Club Legal Entitye.g. Articles of Association / Constitution

10. Finance – Annette Partt • Budgets & Forecasting • Sub Committee Budgets • Budgets to be set for 2012/13 season to monitor and control the costs of the club • Forecasting • Identify areas of high expenditure & recommend appropriate action to the sub & management committees if necessary • Identify key income generating activities for the club • Cost Management & Controls • Implement new financial procedures across the club in line with the financial software being used • To make recommendations on policy for the funding of the club • Accounts • Clubs Financial Year to be Nov 11 to end Apr 13 • New Bank Accounts opened • 2 x Current accounts • Catering Account • Trading Account • 1 x Saving Account

11. Finance – Annette Partt Next steps • Identify Key Support Roles • Youth Finance Officer • Senior Finance Officer • Sub Committee Members • Input Income/expenditure on to financial software weekly • Apply for Community Amateur Sports Club(CASC) status after 1st set of company accounts have been submitted • Allow the club to claim gift aid and tax breaks

12. Administration – Andy Cadwallader • Honorary Club Secretary • Section Secretaries • Membership & Recruitment • Team Administrators • Fixtures Secretaries • Referee Co-ordinators • Pitch & Fixtures Co-ordinator • Press Officer • Marketing, Promotions, Public Relations & Communications • Club website • Facebook • Twitter • Sponsorship

13. Facilities – Pat Holtom • Kitchen / Catering • Bar Manager • Building Maintenance • Grounds Manager • Social Events • Volunteer Co-ordinator

14. Playing & Development – Mark Simmons • Player Registration • Player progression and development • Coaching • Coaches • Schools Liaison • First Aid Kit and Courses (Paul Satchell) • Referee Co-ordinator (Mick Hurn)

15. Club Coaching Co-ordinator M Simmons Head CoachD Jefferies Colts Setup J Partridge Assistant Coach Forwards Taff Bramley Assistant Coach Backs D Finlay U17 Team U18 Team U19 Team 1st Team Captain A Brailey 2nd Team Captain J Flower 3rd Team Captain C Bull 4th / Vets Team

16. Club Coaching Coordinator M Simmons Assistant Coaching Co-ordinator P Satchell Development SquadS Simmons Session Coaches S Simmons D Dyke R Bailey L Brailey Girls Section Mini’s Section Girls Coaches H Berrelly D Coward U14 Coaches U15 Coaches U16 Coaches G Blacker R Lavington D Lewis U13 Coaches J Partt P Williams Youth Section U15/18 Girls Teams U07 Coaches Q Cowley S Randall U08 Coaches G Cooke P Hayden J Flower U09 Coaches D Everden M Hanman M Clyde U10 Coaches L Humphries T Case D Williams U11 Coaches B Saunders R Thorne U12 Coaches M Simmons P Satchell C Bull R Brown

17. Senior Chair – Pat Holtom • 1st, 2nd and 3rd XV • Tours • Presentation Night / Club Dinner • Vets • Day to day running

18. Development – Joey Hirst • Project Management • Support from Exec Committee for: • Business Plan • Dunch Lane Project Plan • Tenders and Supplier Selection

19. Youth Chair – Mike Dodge • Safeguarding • Minis, Juniors and Girls • Festivals • Tours • Presentation Night • Day to day running

20. Timescale 2012 2013 2014 Q1 Business Plan Club Accreditation Q2 Planning Review starts Q3 Submit planning application Access to Dunch Lane? Q4 Q1 Building starts? Q2 CASC application 1st set of accounts Q3 CASC Registered? Q4 Move in?(minimum facilities) Q1 Q2 Q3 Q4

21. Q & A