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Alternative and Renewable Fuel and Vehicle Technology Program

Join us for a workshop on the Pre-Application process for the GFO-18-602 Grant Solicitation, which aims to develop demonstration-scale biofuels production facilities. Learn about eligibility, project requirements, and the online application process.

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Alternative and Renewable Fuel and Vehicle Technology Program

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  1. Alternative and Renewable Fuel and Vehicle Technology Program Demonstration-Scale Biofuels Production Facilities / Community-Scale and Commercial-Scale Advanced Fuel Production Facilities GFO-18-602 / GFO-18-601 Pre-Application Workshop Art Rosenfeld Hearing Room, CEC August 23, 2018 Pre-Application Workshop

  2. Introduction Welcome Housekeeping/Logistics Emergency Procedures Restrooms WebEx Participants Pre-Application Workshop

  3. Agenda Introductions and Agenda Overview 10:00 a.m. • Online Application Process / Grant Solicitation System Demonstration-Scale Solicitation Overview 10:20 a.m. • Eligible applicants, projects, and project costs • Application format, required documents, and delivery • Evaluation process and criteria • Q&A 11:30 a.m. Lunch 12:00 p.m. Commercial-Scale Solicitation Overview1:00 p.m. • Eligible applicants, projects, and project costs • Application format, required documents, and delivery • Evaluation process and criteria • Q&A2:00 p.m. Adjourn3:00 p.m. Pre-Application Workshop

  4. Commitment to Diversity The Energy Commission adopted a resolution on April 8, 2015, to firmly commit to: • Increase participation of women, minority, disabled veteran and LGBT business enterprises in program funding opportunities. • Increase outreach and participation by disadvantaged communities. • Increase diversity in participation at Energy Commission proceedings. • Increase diversity in employment and promotional opportunities. Pre-Application Workshop

  5. Commitment to Diversity Fairness – Increase funding accessibility to all Californians. Inclusion – Small businesses make up a significant portion of the U.S. economy. Job Creation – Projects can create jobs for residents of the under-served communities. Diversity of Ideas – Great ideas occur in a variety of areas. Diversity in Communities’ Needs – Needs vary widely from one area to the next (air quality, socioeconomic, etc.). Pre-Application Workshop

  6. Online Application Process Pg. 22 (Demo), 21 (Commercial) Pre-Application Workshop

  7. Submittal Process • Online • https://gss.energy.ca.gov/ • (Attachments requiring signatures may be scanned and submitted in PDF format) • Hard Copy • One hard copy • One electronic copy (CD-ROM or USB memory stick) • Documents should either be all submitted online or all hardcopy. Do not submit part of your application online and part of it in hardcopy. Pre-Application Workshop

  8. Grant Solicitation System (GSS) • GSS Help Page: http://www.energy.ca.gov/contracts/GSS/Grant_Solicitation_System_Help.docx • How to Apply (Video): http://www.energy.ca.gov/contracts/GSS/GSS_How_to_Apply_Video.mp4 • How to Apply (PowerPoint): http://www.energy.ca.gov/contracts/GSS/GSS_How_to_Apply.pptx Pre-Application Workshop

  9. Online Filing and Pre-Application Process • The online application system will contain two separate submission dates. • When logging in for the Pre-Application Phase, applicants will only see the deadline/option for the pre-application. Pre-Application Workshop

  10. Confidentiality • All materials submitted will be treated as confidential until the NOPA is posted. • Only parts of the application clearly marked and meeting the confidentiality provisions of the solicitation will remain confidential. Pre-Application Workshop

  11. GFO-18-602 Demonstration-Scale Biofuels Production Facilities Pre-Application Workshop

  12. Demonstration-Scale Solicitation Overview (pg. 5) Purpose: Develop the first demonstration-scale biofuel production facility at a site specific location that proves a technology or process in the field, develops an eligible biofuel product, and develops a market for the technology. Pre-Application Workshop

  13. Key Activities (pg. 6) Pre-Application Workshop

  14. Available Funding & Maximum Award (pg. 6) • $6 million funding is available. • Eligible for up to 75% of the total project costs or $3,000,000, whichever is less. • The Energy Commission reserves the right to increase or decrease the amount of funds available under this solicitation. Pre-Application Workshop

  15. Eligible Applicants (pg. 10) • Open to all public and private entities. • Business presence in California. • Registered and in good standing with California Secretary of State. Pre-Application Workshop

  16. Eligible Projects (pg. 10-11) • Demonstration-scale biofuel production facility that proves a technology or process in the field, develops an eligible biofuel product, and develops a market for the technology. • Meet definition of Technology Readiness Level 6 (see Attachment 13). • Meet the Minimum Technical Requirements (Section II.B.3). Pre-Application Workshop

  17. Eligible Projects, continued (pg. 10-11) • Scale-up the technology, by increasing the size of the facility, quantity of fuel produced, or activities performed at the facility. • Scale-out the technology, by collecting a minimum of 500 hours of performance data. • Project is located in California. • Demonstration mitigation of the environmental effects of on-road motor vehicle air emissions. • Renewable hydrogen is ineligible (funded under GFO-17-602). • Aviation / other off-road fuels are ineligible. Pre-Application Workshop

  18. Eligible Project Costs (pg. 14) • Facility pre-engineering and design • Engineering plans and specifications • Building and facility construction and/or modifications • Asset and/or equipment acquisitions • Feedstock development activities (…complete list on page 14) Pre-Application Workshop

  19. Match Funding Requirements (pg. 14-17) • Minimum of 25% match share of the total allowable project costs or $1 million, whichever is less. • Applicants that do not meet the minimum match share requirement will be disqualified. Pre-Application Workshop

  20. Match Funding Requirements, continued (pg. 14) • Match share funding must include a minimum cash contribution equal to at least 50 percent of the minimum match requirements; examples: Pre-Application Workshop

  21. Match Funding Requirements, continued (pg. 16-18) • Cash match means the net of any funds actually expended by the applicant for the project. • Examples of match which are notcash contributions include: • Donated or loaned labor hours • Existing equipment, vehicles, facilities, land, inventory, other property, and fixed assets Pre-Application Workshop

  22. Applicant Performance (pg. 18) • An applicant’s performance, if any, under an existing or prior Energy Commission agreement will be considered as part of an applicant’s score in the Project Team Qualifications criterion. • In addition, the Energy Commission reserves the right to cancel an agreement awarded under this solicitation due to poor performance by Applicant under an existing Energy Commission agreement. Pre-Application Workshop

  23. Agreement Execution (pg. 18) • Grant agreement must be signed within 60 daysafter approval of the award at an Energy Commission business meeting. • All subcontracts must be approved and signed within 90 days of the executed agreement. Pre-Application Workshop

  24. CEQA (pg. 19) • Projects recommended for funding must submit all CEQA documentation, including determination made by lead agency as soon as possible and no later than 30 calendar days after the NOPA is posted. • The Energy Commission reserves the right to cancel proposed awards that do not meet this CEQA compliance deadline. • Encumbrance Deadline: June 30, 2019 Pre-Application Workshop

  25. Confidential Material (pg. 32-34) • Sections of the Business Plan may be provided as confidential information: • Technology trade secrets • Confidential material must be submitted as a separate, clearly-labeled volume of the application. Pre-Application Workshop

  26. Confidential Material, continued (pg. 32-33) • The specified information will be kept confidential pursuant to California Government Code sections 6254(k) and 6254.15. • The specified technology, marketing and financial information will be kept confidential from receipt to seven (7) years following the posting of the NOPA. • Information other than the specified information is only confidential until the release of the NOPA. Pre-Application Workshop

  27. Two-Phase Evaluation Process (pg. 20-21) • Pre-Application Abstract Technical Evaluation • Limited to 3 page project abstract. • Confidential materials not accepted. • To pass, abstracts must receive a 70% score or higher on each Pre-Application Abstract evaluation criterion. • Project Summary • Project Readiness and Implementation Schedule • Funding Request and Cost Effectiveness • Full Application Screening and Evaluation: • Full proposals must be consistent with previously submitted and passing pre-proposal abstract. Pre-Application Workshop

  28. Pre-Application Abstract Process and Criteria (p. 26-30) • Screening Criteria • Administrative • Technical • Evaluation Criteria Pre-Application Workshop

  29. Administrative Screening Criteria (pg.26) Pre-Application Workshop

  30. Technical Screening Criteria (pg.26-27) Pre-Application Workshop

  31. Scoring Scale (pg. 28 & 47-48) Pre-Application Workshop

  32. Pre-Application EvaluationCriteria (pg. 29-30) Pre-Application Workshop

  33. Pre-Proposal Abstract due Sept 20 http://www.energy.ca.gov/contracts/transportation.html#GFO-18-602 Pre-Application Workshop

  34. Full Application Format, Process and Criteria (p. 31-51) • Format • Screening • Administrative • Technical • Full Application Evaluation Criteria Pre-Application Workshop

  35. Full Application Format (pg. 31-44) • Only those projects that received a pre-application abstract passing score are eligible to submit a full application. • Format: • Limited to 30 pages • Attachments do not count against page number limit • Confidential Information, clearly-labeled and separated • Full application organization, p.33 Pre-Application Workshop

  36. Administrative Screening Criteria (pg.45) Pre-Application Workshop

  37. Technical Screening Criteria (pg. 45-46) Pre-Application Workshop

  38. Full Application Evaluation Criteria (pg. 48-51) Pre-Application Workshop

  39. Technical Evaluation (pg. 46-47) • The score for each criterion will be the average of the scores of evaluation committee members. • Minimum score of 70 percent (38.5 points) for the Project Readiness and Implementation scoring criterion is required to be eligible for funding. • Degree of CEQAcompleteness • Minimum score of 70 percent (210 points) in total score is required for the application to be eligible for funding. Pre-Application Workshop

  40. Evaluation Criteria (pg. 48-51) • Applicants should ensure applications: • Fully and clearly address each criterion, including all sub-bullets within each criterion. • Carefully organize information to facilitate review and evaluation. • Include all assumptions and calculations utilized (as applicable). Pre-Application Workshop

  41. New Additions to Evaluation Criteria • Block Flow Data Worksheet (p. 35 & 48) • Part of Technology Plan scoring criterion • Attachment 14 • Block Flow Diagram/Key • Unit Operations and Questionnaire • Technology Readiness Level (TRL) (p. 36 & 48) • Technology Plan evaluation criterion • Attachment 13 • History of the Technology Development • Identify current level of the project’s proposed technology Pre-Application Workshop

  42. Solicitation Resources Electronic copies, Addendums, Q&A, and NOPAR/NOPA results. • http://www.energy.ca.gov/contracts/transportation.html#GFO-18-602 Pre-Application Workshop

  43. Q & A • Questions and comments are accepted in person or by email to the Commission Agreement Officer. • Accepting written questions until August 23, 2018 at 5:00 p.m. • Please identify yourself in all correspondence. • Anticipated distribution of Q&A: • September 6, 2018 Pre-Application Workshop

  44. Contact Information (pg. 8) Please send questions and comments to: GFO-18-602 Crystal Presley-Willis, Commission Agreement Officer California Energy Commission 1516 Ninth Street, MS-18 Sacramento, CA 95814 Telephone: (916) 653-6110 Fax: (916) 654-4423 E-mail: Crystal.Presley-Willis@energy.ca.gov Pre-Application Workshop

  45. Questions? Pre-Application Workshop

  46. Lunch BreakResume at 1 pm Pre-Application Workshop

  47. GFO-18-601 Community-Scale and Commercial-Scale Advanced Biofuels Production Facilities Pre-Application Workshop

  48. Commercial-Scale Solicitation Overview (pg. 5) Purpose: The development of low carbon biofuel production projects at new and existing biofuel production facilities; existing biofuel production facilities must expand or modify facilities to increase production capacity. Pre-Application Workshop

  49. Key Activities (pg. 6) Pre-Application Workshop

  50. Available Funding (pg. 7) • Approximately $16.9 million funding is available. • Two distinct production scale categories. • The highest scoring, passing applicant from each production scale category will be recommended for funding. • Remaining funds allocated to next overall highest scoring application in ranked order until all funds are exhausted. • The Energy Commission reserves the right to increase or decrease the amount of funds available under this solicitation. Pre-Application Workshop

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