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ANU Enterprise Agreement 2003-2006 Personal Leave

ANU Enterprise Agreement 2003-2006 Personal Leave. HR Information Sharing Session 26 February 2004 Kelly Cooper (Employment Strategies Branch) John Frezza (HR Business Solutions). What is Personal Leave?.

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ANU Enterprise Agreement 2003-2006 Personal Leave

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  1. ANU Enterprise Agreement 2003-2006Personal Leave HR Information Sharing Session 26 February 2004 Kelly Cooper (Employment Strategies Branch) John Frezza (HR Business Solutions)

  2. What is Personal Leave? • New leave type which replaces a number of leave types that were available under the ANUEA 2000-2003 • Personal Leave specifically replaces: • General Staff Sick Leave • General Staff Family Leave • Bereavement Leave • Special Leave • Ceremonial Leave • Blood donor leave no longer appears as a specific leave type, nor is it specifically listed under Personal Leave

  3. How can Personal Leave be used? Clause 36 • recovering from illness (general staff)* • care & support to ill immediate family member (general staff)* • death of immediate family member • attending significant cultural events • other compassionate or appropriate grounds as determined by Delegate • Medical certificate required for absences exceeding 5 consecutive working days

  4. How can Personal Leave be used? Clause 38 • Taking other leave in relation to the birth, adoption or guardianship of a child

  5. Personal Leave Entitlement • Full Time/Standard General staff - 20 days for each year of service for the first 3 years, 25 days for each year of service thereafter • Full Time/Standard Academic staff - 5 days for each year of service • Fixed Term 6 months or less - 50% of relevant entitlement • Part Time – Pro rata entitlement

  6. Personal Leave Absence Types

  7. Personal Leave Effective Dates • Effective Date is 29 January 2004 (first day of pay period in which the EA was certified) • Proposed implementation date is for Pay Period End Date 24 March 2004 (Pay 406) • Note: This date may be delayed a fortnight depending on final user acceptance testing

  8. Personal Leave Accruals • All accrual rates are based on service hours and are pro-rated for part-time staff • Accruals are in Hours (no longer Weeks) • New staff are given the accrual for their first year based on their service hours at commencement of employment • Subsequent accruals are given on the anniversary of service date based on the number of service hours in the previous service year

  9. Personal Leave Accrual Rates

  10. Personal Leave Conversion Academic Staff • Academic staff enrolled in ANU Personal Leave Plan effective 29/01/2004 • A balance of 5 days or 35 hours (pro-rated for P/T) is credited to Personal Leave balances (Entitlement and Hours Balance) • Conversion process run to calculate Pro-Rata balance from 29/01/2004 based on Service Hours • Personal Leave accruals run for each pay period to update Pro-Rata balance and roll over Pro-Rata balance into Entitlement if Service Date in current pay period

  11. Personal Leave Conversion General Staff • General and leave-accruing academic staff enrolled in ANU Personal Leave Plan effective 29/01/2004 • All current Sick Leave balances converted to Hours • 35 hours (pro-rated for P/T) is added to converted Sick Leave balances and credited to Personal Leave balances (Entitlement and Hours Balance) • Conversion process run to calculate Pro-Rata balance from previous Service Date anniversary based on Service Hours using the following formula

  12. Personal Leave Conversion General Staff (… cont.) • General Staff Pro-Rata Calculation Formula • Determine Service Hours from previous Service Date anniversary to 28/01/2004 and from 29/01/2004 to conversion date • Accrual for Service Hours to 28/01/2004 based on “old” Sick Leave rate (15 or 20 days per year) • Accrual for Service Hours from 29/01/2004 based on “new” Personal Leave rate (20 or 25 days per year) • Pre and Post 29/01/2004 accruals added together and credited to Pro Rata balance

  13. Personal Leave Conversion General Staff (… cont.) • Personal Leave accruals run for each pay period to update Pro-Rata balance and roll over Pro-Rata balance into Entitlement if Service Date in current pay period

  14. Personal Leave Scenarios • Full-Time Academic Staff member • Service Date = 16 June 1995 • Personal Leave accrual at implementation = 35 hours * • Personal Leave accrual at 31 June 2004 = 48.42 hours * • Personal Leave accrual at 31 June 2005 = 83.42 hours * • Minus any Personal Leave taken

  15. Personal Leave Scenarios • Full-Time General Staff member • Service Date = 16 June 1995 • Sick Leave Balance at implementation = 26.5 weeks (927.5 hrs) • Personal Leave accrual at implementation = 962.5 hrs * • Personal Leave accrual at 31 June 2004 = 1115.459 hrs* • 16 pays at “old” rate (85.867 hrs) + 10 pays at “new” rate (67.093 hrs) • Personal Leave accrual at 31 June 2005 = 1290.459 hrs * • Minus any Personal Leave taken

  16. Personal Leave – HORUS Changes • The following leave types will be added to the list of leave types that can be entered online: • Part day must also be available for each leave type so Personal Leave is likely to have its own ‘drop-down’ list if selected

  17. Personal Leave – HORUS Changes • Personal Leave balances will be displayed in Hours:Minutes

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