Texas Medical Association – Medical Student Section

1. Texas Medical Association – Medical Student Section Leadership Training Jan. 26, 2019

2. The Basics

3. The Medical Student Section • Created in the late 1970s • Provides TMA with the student perspective and allows medical students a voice in forming TMA policy: • Executive Council • 30 Boards, Councils and Committees • Voting Delegates from each school for TMA’ HOD • Board of Trustees (Voting Member) • Texas Delegation to the AMA • Over 6,600 student members from all 12 Texas medical school campuses

4. TMA-MSS – Policies and Procedures • Operating Procedures are the rules that govern the section. They include: • Explanation of the organization of the MSS • Guidelines on how Business Meetings should be conducted • How officials are elected • Explanation of the TMA-MSS role in the TMA and AMA • Financial policies

5. Composed of: Chair Vice Chair Reporter TMA Delegate Co-Leaders (2) AMA Delegate Co-Leaders (2) Immediate Past Chair Student Member on TMA Board of Trustees * Alternate Delegate to Texas Delegation to AMA * Govern the MSS Elected by ballot at TexMed * Appointed at Winter Conference Must have attended at least one section meeting to be eligible for candidacy Terms of service: one year, commencing at the close of TexMed.* One year commencing at the close of Winter Conference. The MSS Executive Council

6. TMA-MSS Chapters • Composed of students from all 12 medical schools in Texas • Some schools receive additional funding and voting privileges because they have satellite campuses • The number of votes each school receives in the MSS is dependent on its population census

7. The TMA-MSS and the TMA HOD

8. Meetings

9. TMA Meetings • There are three TMA meetings annually and the TMA-MSS meets during each: • TEXMED – 2019 (May 17-18, Dallas) • TMA Fall Conference – 2018 (Sept. 13-14, Lost Pines, TX) • TMA Winter Conference – 2020 (Jan. 24-25, Austin)

10. AMA Meetings • There are 2 AMA Meetings annually and the AMA-MSS meets during each. • Texas sends a student delegation, comprised of Texas MSS Delegates and student members • AMA Annual Conference (June 6-8, Chicago) • AMA Interim Conference (Nov. 14-16, San Diego)

11. Regional Meetings • The AMA-MSS is divided into 7 regions. • Texas falls into AMA-MSS Region 3, which also consists of: • Louisiana • Mississippi • Oklahoma • Kansas • Arkansas • Next Region 3 meeting – Feb. 1-2, New Orleans, LA

12. Lobby Days • State (Austin, TX) • During each legislative session, TEXPAC hosts “First Tuesdays” an opportunity for physicians to educate and lobby state policymakers on important health care issues • TEXPAC hosts a Tuesday in April designed specifically for medical students/residents and their concerns • National (Washington, D.C) • In conjunction with the National Advocacy Conference in March of each year

13. How Do I Keep Track of All These Meetings? • TMA electronic newsletters • News, Meetings, Announcements, Leadership Opportunities and more • Chapter Presidents • TMA-MSS Chair • TMA-MSS Coordinator • TMA-MSS Facebook page

14. Chapter Programming

15. Chapter Meetings Breakfast, lunch, coffee break Exam week study break (great recruitment opportunity) Lecture Series Elective or “Blue Book” credit Service Projects Health Fairs Be-Wise Hard Hats Chapter Activities

16. Legislative Topics State and National Policymakers Medical Liability Medical Economics Economics of Health Care Lecture Series (A&M) Managed Care/HMOs Patient Safety Ongoing Legislation Health Insurance Crisis Social/Professional Issues Personalized Medicine CV Writing Workshop Prescription Writing Workshop How to Deal with Medical Student Stress Alcohol and Addiction in medical school Domestic Violence Anti-Tobacco Campaign Public Health Cancer Prevention, Screening and Detection Chapter Meetings

17. Recruitment

18. Recruitment • Designate one officer to oversee recruitment • Be sure that TMA and AMA Medical Student Section Coordinators know which officer has been designated • Before you leave today, set realistic goals for recruitment • You CAN recruit 100% of your incoming class for TMA!

19. Recruitment • Recruitment Letter • Make sure you have a letter prepared to be sent out to incoming first years prior to orientation • Most schools have an orientation packet that is sent out…if possible have your letter included in that packet • Sample letters in your leadership manual

20. Recruitment • Recruitment Events • Remember, the earlier the better • Begin securing a date during orientation week at your school for a TMA event • Contact the TMA coordinator for the most current flyers and brochures available • As soon as you know the number of incoming first year students, request incentive gifts and other materials

21. Recruitment • Applications • Paper applications are easier to track • Use the RED membership application only • Students can join both TMA and AMA via the RED application, that is not the case for the PURPLE one • For students who have joined AMA, TMA will forward these applications to the AMA • Do NOT send applications directly to AMA, please send all applications to Christina

22. Contact Information Texas Medical Association Medical Student Section401 West 15th StreetAustin, Texas 78701 www.texmed.org/mss MSSinfo@texmed.org (800) 880-1300, ext. 1448