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Title I, Part A and The Grants Accounting Approval Process

This presentation provides an overview of the grants accounting process, including monitoring findings, grants management, and the importance of communication between LEAs, program managers, and grants accounting. It also covers the FY15 Consolidated Application Checklist, consolidation application approval process, and inventory monitoring.

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Title I, Part A and The Grants Accounting Approval Process

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  1. Title I, Part A and The Grants Accounting Approval Process March 2-4 2015 GCEL Conference

  2. SCHOOL IMPROVEMENT & DISTRICT EFFECTIVENESS

  3. Presenter Anthony L. Threat School Improvement – Federal Programs Title I Education Program Specialist Georgia Department of Education

  4. Agenda • Monitoring Findings and Grants Management • Overview of Grants Accounting Process • Importance of communication between LEA’s, Program Managers and Grants Accounting • Inventory Monitoring • Monitoring Preparations • Response to Monitoring Findings • Question and answers

  5. Purpose of Presentation • Title I, Part A Guidance concerning Grant Management • Overview of the FY15Consolidated Application Checklist and Grants Management • Overview of Consolidated Application Approval Process and Grants Management • Monitoring Findings and Grants Management • Overview of Grants Accounting Process • Importance of communication between LEA’s, Program Managers and Grants Accounting

  6. FY15 Consolidated Application Provisioning • Properly provisioned in the LEA Monitoring Application. • District Security Officer  • Superintendent • Title I Coordinator • Chief Financial Officer

  7. Grant Management • CITATION: Grantees are responsible for managing the day-to-day operations of grant and sub grant supported activities. Grantees must monitor grant and sub grant supported activities to assure compliance with applicable Federal requirements and that performance goals are being achieved. Grantee monitoring must cover each program, function or activity. [80.40a, EDGAR]

  8. Internal Controls The LEA ensures that it complies with—the procedures for ensuring that the LEA has sufficient internal controls to ensure federal programs compliance (Title I, Part A; School Improvement 1003(a); School Improvement 1003(g) (SIG); Title I, Part C; Title I, Part, D; Title II, Part A; Title III, Part A; Title VI, Part B; Title X, Part C--McKinney-Vento Act; and Race To The Top (RT3) and Lowest Achieving Schools, if applicable)

  9. Internal Controls Effective control over and accountability for: • All funds • Property • Other assets • Must adequately safeguard all assets • Use assets solely for authorized purpose

  10. Internal Controls • LEA's drawdown requests that are consistent with The Department's DE0147, and LEAs request are supported by accounting records of outlays expenditures) prior to but not more than 2 days usually of request. Payments to LEA were determined to meet immediate cash needs.

  11. Internal Controls

  12. Internal Controls

  13. Internal Controls Cash Management • Written policy or procedure that provides: • Internal controls to segregate duties associated with cash management, monitoring of cash management activities (including reconciliations), reimbursements are made only after costs have been incurred, or cash advances are made as close as is administratively possible (not more than 2 days) to actual cash outlay.

  14. Internal Controls Cash Management • The LEA provides evidence of methods and procedures for payment that shall minimize the time elapsing between the transfer of funds and disbursement by the grantee or sub grantee • Subrecipients’ requests for federal funds are evaluated, and drawdowns of federal cash are only for immediate needs

  15. Questions and Answers

  16. Helpful Resources • Title I Handbook – Current Edition • NCLB Act of 2001 (Blue Book) • Department Web site – http://public.doe.k12.ga.us • US ED Web site – www.ed.gov • FY15 LEA Monitoring Form • Education Support Services Operations Manual

  17. Helpful Resources • 2 CFR 200, Uniform Guidance (Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards) • Education Department General Administrative Regulations (EDGAR)

  18. Title I, Part A Program Specialists’ Contact Information

  19. Title I, Part A Program Specialists’ Contact Information

  20. Presenter Anthony L. Threat School Improvement – Federal Programs Title I Education Program Specialist Georgia Department of Education

  21. Title I, Part A and The Grants Accounting Approval Process March 2-4 2015 GCEL Conference

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