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Winter 2015 NGSSS End-of-Course Assessments Training Materials

These training materials provide an overview of the Winter 2015 NGSSS End-of-Course Assessments for Algebra 1 Retake, Biology 1, Civics, and U.S. History. Resources for computer-based testing and administration scripts are included.

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Winter 2015 NGSSS End-of-Course Assessments Training Materials

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  1. Winter 2015 NGSSSEnd-of-Course AssessmentsTraining Materials Algebra 1 Retake EOC Biology 1, Civics, and U.S. History EOC

  2. Overview These training materials are based on the Fall/Winter 2015 NGSSS End-of-Course and Retakes Test Administration Manual which is available at www.FLAssessments.com/Fall-Winter2015. Resources for computer-based testing, including information about test setup, best practices, and training resources, are located at www.FLAssessments.com/TestNav8

  3. What’s NewScripts Test Administration Scripts • Due to minor modifications to the computer-based testing platform, test administration scripts will be provided separately for each administration for the 2015–2016 school year. • Scripts for administering non-accommodated computer-based tests will be provided as a separate, printed document. • Scripts for administering paper-based and computer-based accommodations will be posted to PearsonAccess as they have been previously.

  4. Glossary of Terms PearsonAccess www.pearsonaccess.com/fl • A website used for almost all test preparation (e.g., PreID), setup, administration, and reporting tasks. • Requires a username and password. • Verify that you are working in the correct test administration each time you log in. • Link to support materials: www.FLAssessments.com/Fall-Winter2015 • PearsonAccess will time out after 14 minutes of inactivity.

  5. Glossary of Terms PearsonAccess Training Center • Accessed from the Training Center tab on the PearsonAccess Home page. • Provides an opportunity to • Practice PearsonAccess tasks. • Manage the Infrastructure Trial in preparation for testing. • Requires a username and password (separate from operational site).

  6. Glossary of Terms Installable Desktop App: To alleviate the Java issues some districts experienced this past school year, Pearson has developed a desktop application for Windows and Mac. For more information, see https://support.assessment.pearson.com/display/TN/Set+Up+TestNav+Testing+Environment. TestNav 8 (TestNav) • Platform that Florida uses for NGSSS EOC computer-based statewide assessments.

  7. What’s New TestNav 8 Reviewing Items • The Flag tool in the TestNav 8 platform has been updated to a Bookmark tool. Students may bookmark items they would like to return to and review later. • The Review screen is now incorporated into a drop-down menu on every screen, showing students the items in the test, those items that are unanswered, and items that have been bookmarked.

  8. Glossary of Terms Proctor Caching • A process of loading test content locally on a computer at the school or district level. • Does not require a separate caching server and can run on any workstation on the network that meets specified requirements. • Proctor Caching software is provided by Pearson. • Reduces test delays due to network congestion. • Provides students with a more seamless testing experience. • Requiredfor all NGSSS EOC computer-based testing in Florida. • Software and instructions for proctor caching are available at www.FLAssessments.com/TestNav8

  9. Test AdministrationSchedule *No Testing on December 10; due to Secondary Early Release Day. **Any student not finished by the end of the 160-minute test session may continue working; however, testing must be completed within the same school day. Any deviation from these scheduling rules requires written approval from FDOE prior to implementation. Winter 2015 Schedule

  10. Students to be Tested Algebra 1 Retake The following students are eligible to participate in this Algebra 1 Retake EOC Assessment administration: • Students who need to retake the assessment for graduation purposes • Students who have not yet taken the assessment to be averaged as 30% of their course grade • Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade This assessment is appropriate for students who meet the criteria above and were previously enrolled in one of the following courses prior to Fall 2014: • Algebra 1 – 1200310 • Algebra 1 Honors – 1200320 • Algebra 1-B – 1200380 • IB Middle Years Program Algebra 1 – 1200390 • Pre-AICE Mathematics 1 – 1209810

  11. Students to be Tested • Biology 1 – 2000310 • Biology 1 Honors – 2000320 • Pre-AICE Biology – 2000322 • Biology Technology – 2000430 • Pre-IB Biology 1 – 2000800 • IB Middle Years Program Biology – 2000850 • Integrated Science 3 – 2002440 • Integrated Science 3 Honors – 2002450 Biology 1 The following students will take the Biology 1 EOC Assessment: • All students enrolled in and completing one of the following courses:

  12. Students to be Tested Biology 1 (cont.) The following students are eligible to participate in the Biology 1 EOC Assessment administration: • Students who need to earn a passing score for a standard diploma with a scholar designation • Students who have not yet taken the assessment to be averaged as 30% of their course grade • Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade • Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit • Students enrolled in an accelerated biology course that satisfies the Biology 1 course requirement and does not require participation in the Biology 1 EOC Assessment

  13. Students to be Tested Civics The following students will take the Civics EOC Assessment: • All students enrolled in and completing one of the following courses: • M/J Civics – 2106010 • M/J Civics – 2106015 • M/J Civics & Career Planning – 2106016 • M/J Civics, Advanced – 2106020 • M/J Civics, Advanced – 2106025 • M/J Civics, Advanced & Career Planning – 2106026 • M/J IB MYP Civics Advanced – 2106027 • M/J IB MYP Civics Advanced & Career Planning – 2106028 • M/J Civics and Digital Technologies – 2106029 • M/J U.S. History & Civics – 2100045

  14. Students to be Tested Civics (cont.) The following students are eligible to participate in the Civics EOC Assessment administration: • Students who have not yet taken the assessment to be averaged as 30% of their course grade • Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade

  15. Students to be Tested U.S. History The following students will take the U.S. History EOC Assessment: • All students enrolled in and completing one of the following courses: • United States History – 2100310 • United States History Honors – 2100320 • Visions and Countervisions: Europe, U.S. and the World from 1848 – 2100390 • Visions and Countervisions: Europe, U.S. and the World from 1848 Honors – 2100480

  16. Students to be Tested U.S. History (cont.) The following students are eligible to participate in the U.S. History EOC Assessment administration: • Students who need to earn a passing score for a standard diploma with a scholar designation • Students who have not yet taken the assessment to be averaged as 30% of their course grade • Students who are in grade forgiveness programs and wish to retake the assessment to improve their course grade • Students in a credit acceleration program (CAP) who wish to take the assessment to earn course credit

  17. Students to be Tested English Language Learners (ELLs) • All ELLs who complete the applicable courses are expected to participate in the EOC assessments no matter how long these students have been enrolled in a U.S. school. Special Program Students

  18. Students to be Tested Students with Disabilities • Students with disabilities participate in the statewide assessment program by taking one of the following: • EOC assessment without accommodations, • EOC assessment with accommodations, or • Statewide alternate assessment. • All determinations regarding participation in the statewide assessment program must be documented in the student’s IEP or Section 504 plan. • See Appendix A of the manual for information regarding accommodations.

  19. File Download Manager (FDM)

  20. Final Grade NG Report

  21. State and District Requirements • Standards, Guidelines, and Procedures for Test Administration and Test Security available at http://oada.dadeschools.net/TestChairInfo/InfoForTestChair.asp • Adopted by School Board • General Guidelines • Florida Test Security Statute and Rule • School Procedural Checklist (FM-6927) • A screencast training on Test Security to use during your school-level training session may be accessed at http://oada.dadeschools.net/Screencasts/TestSecurity/TestSecurity.html

  22. Test Security Per Test Security Statute, s. 1008.24, F.S., and Florida State Board Rule, 6A-10.042, FAC, inappropriate actions by school or district personnel can result in student or classroom invalidations, loss of teaching certification, and/or involvement of law enforcement. Examples of prohibited activities include the following: • Reading or viewing the passages or test items before, during, or after testing • Revealing the passages or test items • Copying the passages or test items • Explaining or reading passages or test items for students • Changing or otherwise interfering with student responses to test items • Copying or reading student responses • Causing achievement of schools to be inaccurately measured or reported

  23. Test Security • Test Security Policies and Procedures • Test administrators are required to sign a Test Administrator Prohibited Activities Agreement indicating that they understand prohibited activities during test administration and possible consequences of inappropriate behavior. This form is located in Appendix D. • The Test Administration and Security Agreement and the Test Administrator Prohibited Activities Agreement may be copied together so that double-sided, single-page copies can be distributed to test administrators. • School assessment coordinators must file the signed forms with their signed security agreements. 23

  24. Test Security • Test Security Policies and Procedures • School assessment coordinators, test administrators, proctors, and any other school personnel who have received appropriate training in the administration of Florida's statewide assessments and who have signed Test Administration and Security Agreements for the 2015–2016 school year are not required to sign a new agreement for each subsequent administration. • Test administrators who have signed a Test Administrator Prohibited Activities Agreement for the 2015–2016 school year are not required to sign a new agreement for each subsequent administration. 24

  25. Proctors When testing a large group of students, proctors must be assigned to the room. Refer to the table below for the required number of proctors. *FDOE strongly recommends the use of proctors in all testing rooms, even those with 25 or fewer students.

  26. Test Irregularities/Security Breaches Test administrators should report any test irregularities (e.g., disruptive students, loss of Internet connectivity) and possible security breaches to the school assessment coordinator immediately. If a test irregularity or security breach is identified, the school assessment coordinator must contact Student Assessment at 305-995-7520 to discuss possible test invalidations. For test irregularities requiring further investigation by the district and for security breaches, a written report must be submitted within 7 calendar daysto the Office of Student Assessment and Educational Testing after the irregularity or security breach was identified.

  27. Missing Materials • Schools must investigate ANY report of missing materials and report missing secure materials (e.g., Student Authorization Ticket, used work folder, Session Roster) to Student Assessment at 305-995-7520 immediately. • Within 7 calendar daysof the incident, a written report must be submitted to the Office of Student Assessment and Educational Testing. The report must include: • The nature of the situation • The time and place of the occurrence • The names of the people involved • Copies of completed forms (Test Administration and Security Agreements, Test Administrator Prohibited Activities Agreements, Test Materials Chain of Custody Forms,etc.) • A description of the communication between the district assessment coordinator’s office and school personnel • How the incident was resolved • What steps are being implemented to avoid future missing materials

  28. Test Invalidation The purpose of invalidation is to identify when the validity of test results has been compromised. The Student Assessment Office will advise schools of the appropriate course of action if invalidation is being considered. If a situation described in the Test Invalidation Policies and Procedures section on pages 23–24 of the manual occurs, test administrators should discuss the situation with the school assessment coordinator, and the situation should be investigated immediately. Instructions for how to invalidate tests in PearsonAccess can be found on pages 72–73 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual.

  29. School Assessment CoordinatorBefore Testing Receive and Prepare Test Materials • For the Winter 2015 EOC administration, work folders and CBT scripts will be delivered together. • See p. 37 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual for a list of materials you will receive. • If your school is providing hardcopy CBT Worksheets, reference sheets, or periodic tables, make a sufficient number of copies for all students taking the assessments. Each copy must be carefully checked against the original. • Save the original boxes for returning TO BE SCORED special document materials. • If you need additional materials or if you have questions, contact the Test Distribution Center at 305-995-3743.

  30. School Assessment CoordinatorBefore Testing Maintain Security • Inventory the contents of your boxes within 24 hours of receipt and report missing materials immediately. • Keep materials secure at all times. • Maintain the Test Materials Chain of Custody Form (for all paper-based accommodations) at all times. • No more than three people should have access to the locked storage area. • Do not open shrink-wrapped materials or begin preparing materials (applying student labels) more than three (3) days prior to testing.

  31. School Assessment CoordinatorsBefore Testing Work Folders • The Florida Computer-Based Testing Work Folder is a piece of yellow 11” x 17” paper folded in half with graph paper printed on the back cover. • For the Algebra 1 Retake and Biology 1 EOC assessments, work folders are provided for students to work the problems. One work folder should be sufficient for each student; however, students may request additional folders. • Work folders must be distributed to students at the beginning of each test session. • Ensure that students have enough desk space to use their folders. • Collect all work folders when students finish testing before they leave the testing room, and return folders to your school assessment coordinator. • Used work folders are secure materials.

  32. School Assessment CoordinatorsBefore Testing CBT Worksheets (Optional) • For students taking the computer-based U.S. History EOC, and/or Civics EOC Assessments, CBT Worksheets may be provided if students prefer to make handwritten notes instead of using the online notepad tool. • The worksheet is an 8½” × 11” page (located in Appendix D of the manual and in PearsonAccess) that may be copied and distributed to students at the beginning of a test session. • Used worksheets must be handled as secure materials and packaged in the District Assessment Coordinator ONLY box after testing.

  33. School Assessment Coordinator Before Testing Train Test Administrators and Proctors • You are responsible for training all test administrators and proctors, including non-school-based instructors (e.g., itinerant teachers). You must train several employees to act as possible alternates. • Test administration manuals must be provided to itinerant teachers in time for them to prepare adequately for test administration. These teachers must also be included in the school’s test administrator training. • Test administrators who will administer the test to students using large print, braille, and one-item-per-page materials must be trained in the use of those test materials. • For students with accommodations, make sure that test administrators are aware of and have made provisions for the exact accommodations needed for individual students.

  34. School Assessment Coordinator Before Testing • Test Administrator Policies • Test administrators must NOT administer assessments to their family members. Students related to their assigned test administrator should be reassigned to an alternate test administrator. • Under NO circumstances may a student's parent/guardian be present in that student's testing room. 34

  35. School Assessment Coordinator Before Testing • Accommodated Forms • Separate accommodated forms for text-to-speech and masking are available in the TestNav 8 platform for eligible students who have such accommodations identified in their individual education plans (IEPs) or Section 504 plans. • Paper-based test materials (regular print, large print, braille, one-item-per-page) are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. • Schools must now submit confirmation of student eligibility for all new (students not preidentified in PearsonAccess) paper-based accommodations orders to the District. • The District will forward documentation to the FDOE. 35

  36. School Assessment CoordinatorBefore Testing Arrange Practice Test Sessions • Before a student can participate in a computer-based administration, the student must complete the correct ePAT(s) to learn how to use the computer-based system. • Students who require accommodated CBT forms (e.g., text-to-speech, masking) must complete a practice test for the specific accommodated form or form combination they will use during testing. • Maintain an attendance roster to document the administration of the ePAT to students, as applicable.

  37. School Assessment CoordinatorBefore Testing Create Test Sessions • Miami-Dade created test sessions automatically via the PreID file upload. The test sessions created are visible when you log in to PearsonAccess. The session names are: NGALGEBRA 1, NGBIOLOGY1, NGUSHISTORY, and NGCIVICS. • The Test sessions are based on student eligibility as of October 30. • These can be temporary sessions for the purpose of verifying student information, or they can be test sessions you plan to use for testing. • Detailed instructions on how to create a test session and verify student information are on pages 43–45 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual. • Management of student information in PearsonAccess can begin on or after November 16.

  38. School Assessment CoordinatorBefore Testing Required Administration Information: • Record the following required information on your Session Roster or Administration Record/Security Checklist: • Students assigned to the room • Attendance information • Accommodations provided to students • Accommodations used by students • Test group code • Grade level • Unique security number of secure documents assigned to each student (paper-based accommodations only) • Signatures of test administrator and school assessment coordinator • Dates and times for when secure materials are received and returned

  39. School Assessment Coordinator During Testing Leaving Campus • If a student begins a test and leaves campus without finishing (due to an appointment, illness, etc.), he or she will NOT be allowed to complete that session. • No exceptions will be made once the student leaves the school’s campus, so students and parents/guardians must be made aware of this policy. • If a test administrator has concerns about a student (e.g., if a student seems ill), that student should be tested in a different test session or on a make-up day.

  40. School Assessment CoordinatorsDuring Testing Electronic Devices • Students may not have any electronic devices (except an approved calculator, if applicable) at their desks, in their pockets, or anywhere they can reach them during testing, even if they are turned off or they do not use them. • If a student is found to be in possession of ANY electronic devices during testing OR during a break (e.g., restroom breaks, lunch), his or her test must be invalidated. • Students and parents/guardians must be made aware of this policy prior to testing.

  41. School Assessment Coordinator After Testing Correcting Student Profiles • Incorrect student profiles in PearsonAccess that were created via the New Student wizard may be updated before or after testing. • Contact Student Assessment and Educational Testing at 305-995-7520, to submit a request by 10 am on the last day of the testing window (December 18, 2015). • SAET will submit the request to Pearson Customer Support.

  42. School Assessment CoordinatorAfter Testing Marking Tests Complete Student tests should only be Marked Complete in one of the following circumstances: • A student had to exit the test (e.g., due to illness) and will not finish the test. (After the test is marked complete, school personnel must invalidate the test.) • A student finished the test but exited instead of submitting the test, and the test should be scored. • As otherwise directed by FDOE or Pearson after a technical difficulty or other extenuating circumstance.

  43. School Assessment Coordinator After Testing • CBT clean-up activities must be completed by 4:00 pm on the last day of the testing window. • “Delete” all not started sessions and “Stop” all started sessions • Please remember the following: • Absent students should be removed from the test session (not marked complete). • If absent students have already been marked complete, nothing else needs to be done.  • Students in “Ready” status must be removed from the session before it can be stopped. • If students are in “Active,” “Exited,” or “Resumed” status, they will need to be marked complete. • Update student information, if necessary. • Invalidate tests, if applicable. • Ensure that school technology coordinators purge test content from the Proctor Caching computer(s).

  44. School Assessment CoordinatorAfter Testing Organize and Return Materials • Store any handheld calculators securely. • Store Student Authorization Tickets until results are reported for this administration, and then securely destroy them after one calendar school year. • USED and UNUSED CBT Worksheets, work folders, references sheets, and periodic tables must be returned in the District Assessment Coordinator Only box to TDC by December 16. • File the signed Test Administration and Security Agreements and the Test Administrator Prohibited Activities Agreements. • If applicable, follow return instructions for TO BE SCORED and NOT TO BE SCORED materials on pages 74–86 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual.

  45. Manual and Training Packet (see Friendly Reminder) District Assessment Coordinator ONLY Box Keep copies of documentation for your records. However, do not copy used work folders or worksheets. Note that the Student Authorization Tickets must be kept at the school for one calendar school year.

  46. Paper-Based Tests (PBT) The following slides relate to the administration of paper-based tests (regular print, large print, braille, one-item-per-page), which are available for eligible students who have such accommodations identified in their IEPs or Section 504 plans. The upper-left corner of the following slides show an image of a pencil and a paper-based test (see below) to indicate that this information pertains to paper-based tests only.

  47. Paper-Based Tests(PBT) Paper-Based Materials • Due to the amount of time needed to process TO BE SCORED paper-based test materials, these materials must be returned for scoring on an accelerated schedule. • Refer to the Friendly Reminder from TDC, posted on the Test Chairperson Info website, for details. • Student results for paper-based tests returned after the established pickup dates will be included in late reporting.

  48. Paper-Based Tests (PBT) • For Paper-based Tests Only: • School assessment coordinators and test administrators must track security numbers of secure test documents in their records of required administration information. • Test administrators must refer to the scripts and instructions located at www.FLAssessments.com/Fall-Winter2015 for handling and administering regular print, large print, and one-item-per-page paper-based tests. Braille scripts and instructions are posted separately. • School coordinators should refer to their respective Responsibilities After Testingsections of the manual and to the Friendly Reminder for packaging and return instructions for these materials.

  49. What’s NewPaper-Based Tests(PBT) PreID Labels/Rosters • For students testing with paper-based accommodations, no PreID labels or rosters will be provided for the Fall administrations. • School personnel must ensure that student demographic information is hand-gridded on student grid sheets. • If students will grid their own information, test administrators must read the Script for Gridding a Non-Preidentified Student Grid Sheet, located at www.FLAssessments.com/Fall-Winter2015, as indicated in the scripts for administering paper-based tests.

  50. Paper-based Tests(PBT) Student Demographic Information The student grid sheet captures student demographic information. Blank student grid sheets (non-preidentified) must be gridded using a No. 2 pencil. For more information about specific demographic fields, see pages 12-15 of the Fall/Winter 2015 NGSSS EOC and Retakes Manual.

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