5 th Grade DC Trip Fundraising Plan

1. 5th Grade DC Trip Fundraising Plan Online Fundraiser for Ms. Collins’ class Online Fundraiser for Mr. Smith’s class Belk’s Charity Day Sale Matching Grants & Corporate Sponsors Online Fundraiser for Ms. Schieb’s class Target Field Trip Grant Southpoint Mall Celebrate Schools Online Fundraiser for Mr. Maynard’s class 3 Parent Academy Donation Classes/ Concessions Arrichion Hot Yoga Donation Class Talent Show Screen On the Green Online Fundraiser for Ms. Jones’ class

2. Razoo Online Fundraising Online Fundraiser for Ms. Jones’ class Online Fundraiser for Mr. Smith’s class Lead: Alice Miller Goal: $400 per class ($4,000total) • About $35 per student Timing: September 1 - November 9 How it works: • Competition between classes to secure most online donations • Razoo site • BCES PTA website • Donations are tax-deductible • $2000 slated to come from matching grants What we need: • Kids & parents to send/email personal appeals to: • Relatives, friends • Coworkers, neighbors • Church members • Other networks • Do periodic follow-up on appeals • Help making email templates • Incentives to encourage the kids • Identify matching grants… Online Fundraiser for Ms. Bankenbush’s class Online Fundraiser for Mr. Maynard’s class Online Fundraiser for Ms. DeFalco’s class

3. Matching Grants… Lead: ?? Goal: $2,000 in matching grants* Timing: Now through October How it Works: • Matching Grant • Dollar for dollar match at the amount they specify • Challenge Grant • donation is applied when the number of other donations they specify has been reached What we need: • 2-3 matching grants per class • Who to ask: • Churches & Businesses • Boss & coworkers • Family & friends • Send email to Alice with info We have an appeal letter handout Why matching grants? • They encourage donorsto be moregenerous • Theyinspire the kids to reach their class goal * This $2,000 is factored into overall Razoo class goals

4. … Corporate Sponsors Lead: Barbara English & Alice Miller Goals: • $2,000 in corporate sponsors to cover trip sweatshirt costs Timing: Now until November Why trip sweatshirts? To promote group cohesion and ensure safety How it Works: • Corporate sponsors will be listed on the sweatshirt, which kids will proudly wear before, during & after DC trip • The sponsor levels are: • $250 - name on hoodie • $500 - logo on hoodie • $1000+ listed as major sponsor & one of the biggest logos on sweatshirt What we need: • 4-8 corporate sponsors to display names on sweatshirts • Consider asking: • Businesses you frequent • Your company • We’d like to avoid businesses that have already given $$ to PTA

5. Screen on the Green Concessions Leads: Patti Crites Goal: $250 Timing: • “The Lorax” - September 7, 2012 7:00 p.m. How it Works: • 5th graders can sell concessions • 100% of proceeds will go to DC trip • 5th graders will work concession booths along with parent volunteers What we need: • Donate concession items • Sign up to sell concessions (see sign-up genius sent out already) • 5thgraders • Parents • Make advertising & promo items • Distribute promo items among BCES families, Parks & Rec, surrounding neighborhoods • Help make signs & decorations for each event Screen on the Green

6. Parent Academies Parent Academies: donation classes and Concession Leads: Patti Crites & Alice Miller Goal: $300 Timing: • 2 this Fall we can benefit from: October 3 and November 7 • Parent Academies are once a month. We can sell concessions that match the theme of the evenings presentation • October:  Healthier Kids => Better Learners • November: Health & Wellness Fair/Celebration • Burn Athletic has offered to do donation fitness classes at the academies How it Works: • Sell concessions • Ask for suggested donation at the fitness classes • 100% of proceeds will go to DC trip • 5th graders will work concession booths along with parent volunteers What we need: • Donate concession items • Sign up to sell concessions • 5thgraders • Parents • Make advertising & promo items • Distribute promo items among BCES families, Parks & Rec, surrounding neighborhoods • Help make signs & decorations for each event • Promote the donation fitness classes

7. Talent Show Talent Show Concessions Leads: Patti Crites Goal: $250 Timing: November 15, 2012 6:00 p.m. How it Works: • Sell concessions • 100% of proceeds will go to DC trip • 5th graders will work concession booths along with parent volunteers What we need: • Donate concession items • Parents to assist Patti, please let your child’s teacher know if you can help • Sign up to sell concessions • 5thgraders • Parents • Make advertising & promo items • Distribute promo items among BCES families, Parks & Rec, surrounding neighborhoods • Help make signs & decorations for each event • Save your Halloween candy to donate to the concessions booth!!

8. Belk’s Charity Day Sale Belk’s Charity Day Sale What we need: • People to sell advance tickets by: • Being assigned tickets on own • Sell at BCESevents • Parents to assist Sylvia- please let your child’s teacher know if you are willing to help with this • Volunteers to work day of sale: • Help inside the store Lead(s): Sylvia Chen Goal: $700 Timing: Saturday, November 3rd 5:45 – 10:00 a.m. How it Works: • We sell $5 tickets to attend an exclusive shopping morning • Shoppers need ticket to enter; get 20-70% off discounts; use ticket as coupon for $5 off purchase • If we have a volunteer at Belk’s, we get % of Belk ticket sales “pot” • 100% of what we sell goes to our DC Trip

9. SouthPoint Mall Celebrate Schools Southpoint Mall – Celebrate Schools What we need: • Advertise the event to our communities: • Send home flyers • Word of Mouth • Volunteers to work day of sale: • Shifts at table • Make handouts to give away about the trip • We need to decide if this is worth our trouble!! Lead(s): ?? Goal: $600 Timing: Saturday, October 13th and/or October 14th 12:00- 5:00 pm How it Works: • Community effort to enhance education in the community the mall serves • Set-up a table in the mall • Ask shoppers to donate toward our field trip to learn about our nations history • $500 given to one of the 10 schools at random • 100% of what we generate goes to our DC Trip

10. Arrichion Hot Yoga Donation Class Arrichion Hot Yoga Class What we need: • Get the word out to get people to come take the class • Send flyers home to all BCES parents • Advertise in 919 magazine that the class is being offered • Attend the class! Lead: Alice Miller Goal: $300 Timing: September 21, 2012 9:30 am How it Works: • Suggested donation of $10 to take the class • Maximum of 60 people • Pay in advance to hold your spot • Bring your mat • Sweat • Try something you’ve never tried or maybe you are a veteran that would just like to take the class

11. Fundraising Plan Recap

12. In summary… • We need every 5th grade family to get involved • Please sign up on sheets on table If we all do a little, we will accomplish a lot! • All this info is on our PTA website – including: • Contact info for captains • Descriptions of each fundraiser • Specific ways for how you & your 5th grader can help • Links to Razoo online fundraising site • Sample appeal letters

13. Sample Appeal Letter/Email Dear Nana, My 5th grade class is going to Washington, DC in February. Yeah! I am so excited to learn about our nation’s history. Some of my classmates cannot afford to cover the $350 fee to go. I really want to help them. Our PTA set up a website to help our 5th grade class raise funds so everyone can go. Will you help out my class by donating to our DC trip? It’s really easy to - you can donate right here. Our goal is $1,000 by November 13th. Would you consider giving $50? Any amount will really help. Thanks! Love, Your Child’s Name P.S. I promise to tell you all about our trip when I get back! The intro: • Personalize the salutation • What you’re doing • When you’re going • Why you’re going (its meaning to you) The ask: • Why you need their help • Frame it: we’re helping out kids who otherwise wouldn’t be able to attend • How they can donate • Where to donate (link) • How much: Suggest an amount • Thank them! • Sign it • Self-interest: Tell them what they will get out of it / in return • Donation is tax-deductible Back

14. Sample Matching Grant Appeal Back

15. END Sign-up Sheets follow…

16. Belk’s Charity Day Sale • What we need: • People to sell advance tickets: • Assigned tickets on own between now & Nov 5) • Staff a table at Belk dates/times TBD) • Sell at BCES events • Volunteers to work day of sale (Nov 5th, 5:45 – 10 a.m.): • Sell tickets at Belk • Help inside the store

17. Southpoint Mall Charity Day

18. Matching Grants • What we need: • 2-3 matching grants per class • Who to ask: • Churches & Businesses • Boss & coworkers • Family & friends • Send email to Kirsten with ideas for prospective grantors

19. Corporate Sponsors • What we need: • A captain to lead this • 4-8 corporate sponsors to display names on hoodie sweatshirts • Consider asking: • Businesses you frequent • Your company • We’d like to avoid businesses that have already given $$ to PTA

20. Screen on the Green & Parent Academy Concessions • What we need: • A co-captain • Donate concession items • Sign up to sell concessions • 5thgraders • Parents • Make advertising & promo items • Distribute promo items among BCES families, Parks & Rec, surrounding neighborhoods • Help make signs & decorations for each event

21. Razoo Online Fundraising • What we need: • Kids & parents to send/email personal appeals to: • Relatives, friends • Coworkers, neighbors • Church members • Other networks • Do periodic follow-up on appeals • Help making email templates • Incentives to encourage the kids • Identify matching grants