2016-17 Test Coordinator Training

1. 2016-17 Test Coordinator Training Required for DTCs & STCs

2. Required Training Format • Organized into short modules • Designed to be delivered to district and school staff • Focus on resource orientation • Built in Q&A discussion opportunities

3. Test Coordinator Training Topics • Roles & Responsibilities • Training • Scheduling • Student testing options • Student Participation • Resources Test Administration Manual

4. Roles & Responsibilities District Test Coordinator (DTC)’s Role • Test administration and security training • Coordinate access to OAKS System and testing data • Coordinate testing logistics • Coordinate student testing options • Investigate and report any test improprieties to ODE TAM, Section 1.4: User Roles

5. Roles & Responsibilities School Test Coordinator (STC)’s Role • Ensure all TAs are trained • Ensure that all students participate in required assessments • Coordinate testing logistics and school-imposed test schedules for your school • Coordinate student testing options for students in your school • Support DTCs in investigating test improprieties TAM, Section 1.4: User Roles

6. Training ensures consistency in test administration and supports equitable and secure testing environments for students across schools and districts.

7. Training Staff Training • Ensure that all STCs and TAs: • Receive annual training • Read and understand the Test Administration Manual • Sign assurance of test security form • Ensure that all non-TAs with access to the secure test environment or materials: • Understand the importance of maintaining security • Sign assurance of test security form TAM, Section 1.5: Training Requirements

8. Training Test Administrator (TA) Training Requirement Highlights • Use ODE-provided modules • Incorporate discussion and check for comprehension in training • Coordinate to identify all staff who need training TAM, Section 1.5: Training Requirements

9. Training Test Administrator (TA) Training Required Modules • Module 2: TA Training • Module 3: Accessibility Supports • Module 4: Test Security • Module 5: Smarter Balanced • Module 6: OAKS Online Science and Social Sciences • Module 7: ELPA21 Required for all TAs Required for TAs based on the test(s) they will administer Test administration and security training modules: http://www.ode.state.or.us/search/page/?id=2744

10. Training Test Administrator (TA) Training for Other Assessments In addition to Test Administration and Security Training, ensure that: • All Braille Interface TAs in your building receive additional ODE-provided training specific to configuring the Braille Interface • All Extended Assessment TAs in your building receive additional ODE-provided Qualified Trainer or Qualified Assessor training • All Kindergarten Assessment TAs in your building receive separate Kindergarten Assessment Training using ODE-provided modules. TAM, Section 1.5: Training Requirements

11. Training Training Considerations • Trainings can incorporate independent study time for added flexibility • Track which staff have received training and signed an Assurance Form • Access to the OAKS System may be granted to staff only upon completion of training requirements • Develop a plan to provide “make-up” training to new hires or substitutes who will be involved in test administration • Provide a brief refresher training or supplemental resources before the start of each testing window TA Training Promising Practices: http://www.ode.state.or.us/search/page/?id=2444

12. Training Supporting Staff in Test Administration • Disseminate ODE-issued testing updates and alerts to staff involved in state testing* • Weekly AA Update • DTC Alerts • Reminders about test windows and downtimes • Respond to questions from staff using Regional ESD Assessment support partners when necessary *Monthly informal DTC webinars with ODE are another resource to get updates, ask questions, and share ideas with your peers TAM, Section 1.5: Training Requirements

13. Training Creating District and School Level User Accounts in TIDE • One “DTC” allowed per district, with multiple “District Level User” roles permitted • DTC creates district- and school-level accounts: • District Level Users • District Report Viewers • School Test Coordinators • School Report Viewers • Test Administrators • Test Technicians TIDE User Guide

14. Q&A Discussion • What are the local considerations and challenges around training within your school or district? • What are some effective approaches you could use to address these challenges? • Who within your school or district needs to be included when coordinating TA training? • What resources do you plan to use to assist you in planning and implementing TA training?

15. Scheduling accounts for local considerations and provides students adequate resources such as technology, space, and time to demonstrate what they know and can do on the test.

16. Scheduling Statewide Test Schedule http://www.ode.state.or.us/search/page/?id=499 • Kindergarten Assessment 8/9 – 10/20 • PSAT/NMSQT 10/15, 10/19, or 11/2 • ELPA21 1/10 – 4/13 • OAKS Online Science and Social Sciences 1/10 – 6/9 • NAEP 1/30 – 3/10 • Smarter Balanced 2/7 – 6/9 • Extended Assessment 2/16 – 4/27 TAM, Appendix A: Statewide Test Schedule

17. Scheduling School-Level Test Windows:Reminder of Requirements • 66% instructional day threshold for Smarter Balanced ensures that testing occurs at the appropriate time in relation to student instruction • Provides local flexibility to manage resources *Remember, regardless of your school test window, schools will be held accountable for testing all students enrolled on the first school day in May. TAM, Section 5.2: School-Level Test Windows

18. Scheduling School-Level Test Windows: Scheduling Considerations • Tests are not timed • Test times vary by grade and subject • Use average test times in TAM to guide scheduling TAM, Section 5: Scheduling Test Administration TAM, Section 6: Planning for Test Administration

19. Scheduling Managing School-Level Test Windows • District-level users (DLU) may set school-level test windows by grade and subject in TIDE • The TA interface will only list tests included in a test session during that test’s school-level test window • Recommended (but not required) to help districts ensure that the correct tests are administered at the right time TIDE User Guide & School-level test window promising practiceshttp://www.ode.state.or.us/search/page/?=2444

20. Scheduling Building a Testing Schedule • Inventory all potential locations and devices for testing • Identify students who will be taking each test • Determine non-negotiables: • Previously scheduled events during testing • Sequence of grade levels and tests considering recommendations • Days of week and what time of day for testing • Schedule Format • Build in make-up sessions throughout testing • Plan for schedule adjustment processes • Plan staff, student, & parent communication

21. Q&A Discussion • What are the local considerations and challenges around scheduling within your school or district? • What are some effective approaches you could use to address these challenges? • Who within your school or district needs to be included when coordinating your school-level test windows and schedules? • What resources are available to assist you in planning and managing your school-level test windows and schedules?

22. Student Testing Options Adequate planning ensures that students have access to appropriate and necessary resources.

23. Testing Student Test Options: Supports & Targeting Up • Assigning embedded designated supports and accommodations in TIDE • Targeting students up to a higher grade level test • For Smarter Balanced Math & ELA, students in grades 3 through 7 are allowed to target up one grade level • For OAKS Online Science & Social Sciences, students in grades 8 through 10 may target up to the grade 11 test • Not allowed for KA, Extended, or ELPA21 TAM, Appendix B: Student Inclusion OAM, Appendix A TIDE User Guide

24. Testing Student Test Options: Restricted Access and Retesting • Managing test formats and restricting access • Online tests may be restricted for student expected to take the Extended Assessment • Managing retests • OAKS Online Science & Social Sciences • Grade 12 Smarter Balanced retest opportunity TAM, Section 5.3 Parent Requests for ExemptionTAM, Appendix B: Student Inclusion TIDE User Guide

25. Student Participation ensures representation of all students in assessment results.

26. Participation Participation Requirements • Participation is based upon all students enrolled on the first instructional day in May • Participation of 95% in ELA, Math, and Science are determined by federal statute. • ELPA21 participation is expected by all eligible students who are English Learners owing to the role this assessment plays in determining EL program eligibility for individual students TAM, Section 5: Scheduling Test Administration

27. Participation Managing Parent Requested Opt-Outs • HB 2655 governs exemptions for Smarter Balanced and Extended Math and ELA • Districts responsibilities: • Distribute annual notice at the start of each year • Distribute combined 30-day notice and opt-out form by January 7 • Enter Admin Code X • All other assessments follow OAR 581-022-1910: • Eligibility tied to disability or religion • Parent must propose alternate learning activity TAM, Section 5.3: Parent Requests for Exemption Notices and Opt-out Form: http://www.ode.state.or.us/search/page/?id=4302

28. Participation Student Participation: Communication Resources • Smarter Balanced Factsheet • Provides context for parents about the purpose of the state tests • Key Messages about Participation • Provides talking points administrators, counselors, teachers, or others can use when talking to parents about participation • Sample Parent Letter about Participation and Robo Call Script • Contains language to communicate with parents about participation Communications toolkit: http://www.ode.state.or.us/search/page/?id=4302

29. Q&A Discussion • What are the local considerations and challenges around managing student participation within your school or district? • What are some effective approaches you could use to address these challenges? • Who within your school or district needs to be included in tracking student participation and parent requested opt-outs? • What resources are available to assist you in tracking and managing student participation?

30. Contacts & Resources

31. Resources Regional Assessment Support • ODE will provide information through DTC listserv and Regional ESD helpdesks • Regional ESDs are the best source for assessment support • The state is divided into three regions • Regional ESD contact information online:http://www.ode.state.or.us/go/assessmenthelp

32. Resources ODE Policy Contacts • Mary Anderson, Director of Assessment • Test Development and Administration • mary.anderson@state.or.us, (503)947-5721 • Jon Wiens, Manager of Accountability & Reporting • Accountability and Reporting • jon.wiens@state.or.us, (503)947-5764 • Beth LaDuca, NAEP State Coordinator • beth.laduca@state.or.us, (503)947-5836 • Brad Lenhardt, Monitoring, Assessment, & Accommodations Specialist • Accessibility & Accommodations • Alternate Assessment • brad.lenhardt@state.or.us, (503)947-5755 • Holly Carter, Assessment Policy Analyst • Test Security and Administration Policies • holly.carter@state.or.us, (503)947-5739

33. Resources Related Reading Requirements by Role

34. Resources Online Resources • ODE staff contact information: http://www.ode.state.or.us/search/staff/ • Assessment & Accountability webpage: http://www.ode.state.or.us/search/results/?id=385 • Regional ESD Helpdesk contacts: http://www.ode.state.or.us/go/assessmenthelp • Test Administration Manual and Best Practices Guide: http:www.ode.state.or.us/go/tam • Accommodations Manual and Webpage: http://www.ode.state.or.us/search/page/?=487 • Extended Assessment Updates: http://www.ode.state.or.us/search/results/?id=178 • Extended Assessment Manual: http://www.ode.state.or.us/search/page/?id=2691 • Promising Practices: http://www.ode.state.or.us/search/page/?=2444 • Training Modules: http://www.ode.state.or.us/search/page/?id=2744 • Test Security Forms: http://www.ode.state.or.us/go/testsecurity