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This article focuses on the importance of quality assessment and writing good report comments for effective reporting to parents. It provides tips on ensuring that reporting grades are based on quality assessment, and emphasizes the need for providing information to parents in language they understand. The article introduces the Triple A method for writing report comments, highlighting the importance of reporting achievement, approach, and action. Examples and guidelines are provided to help educators write clear, jargon-free, and meaningful report comments that address the student's progress and provide actionable steps for improvement.
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Focus • From assessment to reporting: • ensuring that reporting grades are based on quality assessment; and • Writing good report comments: • ensuring the provision of quality information to parents in language they understand.
Meeting the needs of our parents • Only one of the reasons we assess is to report progress and achievement to parents; • However we need to provide this information to them in language that they understand. Before sending information out to parents: • Check for grammar; • Check for meaning; and • Check for intent. Ensure that it: • Is in plain English (parent friendly); • Is suitable for the lay person (does not rely on educational language); • Uses consistent wording.
Report comments should be: • Free of jargon and complex technical language; • Reliable and valid within and across schools; • Easily understood by parents/caregivers and the student; • Focused on: • How the student has progressed; and • What the student has achieved in the reporting period. Both need to relate to clearly demonstrated outcomes or standards.
Introducing the Triple A method for writing report comments…
Report comment summary A comment needs to report: • A student’s ACHIEVEMENT; • Their current APPROACH to classroom work; and • And provide ACTION for further progress. ACHIEVEMENT: A summary of the student’s progress over the reporting period. APPROACH: How is the student going about their work? What are they doing well? What impacts on their learning? ACTION: How can the student make further progress? What particular issues need to be addressed?
Comment example Achievement Approach Action • Tom has made steady progress in all areas of English. • He is beginning to look for meaning not directly indicated by the written word when reading and has shown improvement in his development of characters within his narrative writing. • Tom still has some difficulties when speaking in a large group situation and needs time to clarify his thoughts first. He needs to work hard to continue his progress in these areas.
Areas of achievement:the extent to which the student has progressed since the last reporting period:
Approaches to learning:provides information about the behavioural factors that may enhance or impinge upon learning:
Action:provides information about the particular issues that need to be addressed and progress learning.
APPROACH Verbs to describe his progress and achievement through approaches to learning APPROACH Skills, knowledge and understandings are described for the outcome. ACHIEVEMENT Overall comment about the achievement: could be related to standard or expectation. • Fred achieved the expected standard in English (). When speaking he shows awareness of audience and can explain,describe and recount ()events logically. When reading he identifies the main ideas in fictional and informational texts. Fred plans writing tasks and has successfully attempted a range of forms ().He could improve his writing by taking more time to edit his work (). ACTION Areas for improvement
