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Pocket Book for Effective Meetings

Pocket Book for Effective Meetings. Introduction. Strategies for organizing and conducting effective meetings Informational meetings Collaborative decision making meetings Committee on Special Education (CSE) Enhance productivity Unify a group

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Pocket Book for Effective Meetings

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  1. Pocket Book for Effective Meetings

  2. Introduction • Strategies for organizing and conducting effective meetings • Informational meetings • Collaborative decision making meetings • Committee on Special Education (CSE) • Enhance productivity • Unify a group • Help bring team members towards common goals or a vision • Outline objectives and/or common practices • Rituals and norms to guide facilitation of the various types of meetings school leaders conduct.

  3. Pareto Voting • Strategy used for prioritizing criteria, ideas, or issues • Based on Pareto’s Law, a principle used for business activity, is based on the idea of the trivial many and the critical few: the 80:20 rule. • Directions: • 1. Present the list of items generated from a brainstorming session, making sure that all items are clearly stated and understood. • 2. Determine the number of votes each group member will be allowed to cast by multiplying the number of people in the group by 0.20, rounding up if needed. • 3. Conduct a brief review of what criteria should be considered in determining the best options from those presented. • 4. Have participants then vote on the items presented. • 5. The items that receive the most votes are the ones which will most likely have the greatest impact based on the choices presented.

  4. Fist-To-Five • When a group comes to consensus on a matter, it means that everyone in the group can support the decision • Values from 0-5 to express their level of agreement with a proposed solution or understanding of a problem • Directions: • Closed Fist - A no vote - a way to block consensus. • 1 fingers- “I still need to discuss certain issues and suggest changes that should be made.” • 2 fingers- “I am more comfortable with the proposal but would like to discuss some minor issues.” • 3 fingers-  “I’m not in total agreement but feel comfort- able to let this decision or a proposal pass without further discussion.” • 4 fingers- “I think it’s a good idea/decision and will work for it.” • 5 fingers- “It’s a great idea and I will be one of the leaders in implementing it.”

  5. Shared Decision Making

  6. CSE

  7. Mistakes made at CSE Meeting • General Ed. Teacher isn’t there, but wasn’t signed off as being excused • Teacher’s evaluation of student is not current • Opinion-based suggestions are given instead of fact-based suggestions • CSE facilitator passes over a section • Not enough copies of IEP for each person at the meeting • Special Education Teacher arrives late

  8. Closing • This manual provides facilitation steps for : • Preparation of various meetings • Roles and expectations during and at the closing of meetings • Feedback and dissemination of information following meetings.

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