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TOMS

TOMS. Test Operations Management System . Presenters. Lauren Hebert – ETS, Program Director Rebecca Rabin-Reed – ETS, Client Manager . Agenda. Welcome What is TOMS? Key dates for Building Coordinators What’s new for 2014 User Roles and Responsibilities Review of TOMS functions.

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TOMS

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  1. TOMS Test Operations Management System

  2. Presenters • Lauren Hebert – ETS, Program Director • Rebecca Rabin-Reed – ETS, Client Manager

  3. Agenda • Welcome • What is TOMS? • Key dates for Building Coordinators • What’s new for 2014 • User Roles and Responsibilities • Review of TOMS functions

  4. What is TOMS? • Test Operations Management System (TOMS) • Houses student demographic data for the PAWS, SAWS, PAWS-ALT and SAWS-ALT assessments • Housesand tracks test material orders and supplemental orders

  5. Key TOMS Dates for Building Coordinators • 2014 student demographic data available for review on November 26th, 2013 • End of Day December 20th, 2013 updated screens/pages available in TOMS • JANUARY 23rd, 2014 – all new students need to be added and any updated demographic information for existing students needs to be entered into TOMS in order to have Pre-ID labels for the student

  6. Users – Roles/Responsibilities • District and Building Coordinators • One DC per district • ONE primary contact per Building • Multiple Users for Building Coordinator • Edit student demographic data • Transfer students • Track shipments

  7. NEW FOR 2014 • Supplemental Order process 2014 • Call Wyoming Customer Support • 877-327-9415 • Email: wyoming-support@ets.org • Hardware/Software Requirements • IE 9 and above, Firefox 2.0 and above, Chrome 4.0 and above, Safari 3.0 and above, Android, iPad Safari • New Changes to TOMS effective end of day December 20, 2013

  8. TOMS • Log into TOMS

  9. TOMS • Dashboard • News & Announcements • Order Status tab has also tracking back to ETS • New Student Transfer tab • Organization Profile • View your schools • Search tab

  10. TOMS • Manage Organizations • Confirm school information • Confirm school contacts; primary contact • Confirm Shipping Address • No PO Boxes allowed

  11. TOMS • Search for Students • Student Search Roster • Enrolled at my school(s) can see all students that have my school(s) as the accountable school • Testing at my school(s) can see all students who have my school(s) as the testing location • Testing at another school Can see all student who have my school as their accountable school but are testing somewhere else • Download search results requires school and administration to be selected • Special Forms added to search function

  12. TOMS • Manage Students • Confirm students are in the correct Test Administration (all programs) • Update any Student Demographic information • Add or Transfer students as needed

  13. TOMS • View, Edit & Track Orders • Track now has tracking information back to ETS

  14. Reports • Report Types • Download of Individual Student Reports (ISR) PDFs

  15. Contacts • ETS • Wyoming Call Center 877-327-9415 • 8AM – 5PM • Wyoming-Support@ets.org • Dedicated Customer Service Representative to Wyoming • WDE • 307-777-5296 • www.edu.wyoming.gov

  16. QUESTIONS

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