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Human Resource Actions Processing (HRAP) Revised 8/11/08

Human Resource Actions Processing (HRAP) Revised 8/11/08. Welcome and Ground Rules. Have fun and enjoy the opportunity to contribute to SBBC’s future success! Turn off or silence cell phones and pagers No email messages during class time Keep side discussions to a minimum

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Human Resource Actions Processing (HRAP) Revised 8/11/08

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  1. Human Resource Actions Processing(HRAP)Revised 8/11/08

  2. Welcome and Ground Rules • Have fun and enjoy the opportunity to contribute to SBBC’s future success! • Turn off or silence cell phones and pagers • No email messages during class time • Keep side discussions to a minimum • Do not interrupt the person speaking • We will start, break, and end on time • Unanswered questions will be placed in the “Parking Lot” and answers will be distributed later

  3. Logistics Before we get started ...

  4. Classroom Materials Exercises (Let Me) BRITE Concepts (Tell Me) Demonstrations (Show Me)

  5. Course Objectives At the end of this course, participants will be able to: • Navigate the HR Action Processor page within the BRITE portal • Display employee information using iViews • Create and maintain positions through position control actions • Maintain employee personnel information • Process one-time payments and supplements • Review and process termination of employees • Navigate the Universal Worklist • Maintain HR master data • Execute relevant reports

  6. Table of Contents

  7. Unit One Human Resource Action Processor Overview

  8. Key Terminology

  9. HRAP Responsibilities • Access employee data • Create and execute HR actions • Supplements, One-time payments, selected additional positions, & delimit supplements will be executed immediately upon administrator approval. • Use hard copy form to Delimit Additional Assignment • Manage worklist and view status of HR actions • Request new and/or change existing positions (PRF) • Reallocate employee cost to Sick Leave Budget • Generate reports • Be sure to have an HRAP back-up at your location • Keep apprised of latest/changing information posted on the BRITE web site or in Hot Topics located in the BRITE CAB Conference

  10. Other HR Business Processes These other HR business processes are NOT changing at this time: • Leave of Absence, FMLA, Disability, etc. • Retirement • Submitting Declaration of Vacancy (DOV) • Pre-clearances • NEW – employee and HRAP will receive notification when processed in SAP These processes will be changing and the appropriate departments will notify locations with more detail: • Out of Field/Highly Qualified • New Reappointment Process

  11. Preparing Your Computer • The iForms only work on a PC. They do not work on a Mac. • Contact Ken Zacharias regarding computer needs. • Validate your settings are accurate on your computer. • Documentation available on the ERP web site. • http://web.broward.k12.fl.us/erp/

  12. HR Action Processor Navigation Screen 1 2 3a 3b

  13. HR Action Processor Navigation Screen 1 Do not use this worklist. 2

  14. HR Action Processor Navigation Screen Contd. 2 1 3

  15. HR Action Processor: Navigating to SAP Access HRAP Tab SAP Access Tab SAP Easy Access Menu Reports Window

  16. Knowledge Check What electronic tool will the HR Action Processor use to initiate HR Actions? • Manager Self Service (MSS) • Employee Self Service (ESS) • Adobe Interactive Form • Business Intelligence (BI)

  17. Unit Two Navigating the Universal Worklist (UWL)

  18. Navigating the Universal Worklist – Tasks 1 2 Do not use this section or the buttons. 3

  19. Navigating the Universal Worklist - Notifications 4 5

  20. Navigating the Worklist – Tracking 6 7

  21. Knowledge Check Which tab in the Universal Worklist (UWL) shows everything you’ve processed and the status of each process? • Tasks • Alerts • Notifications • Tracking

  22. Unit Three Employee iViews

  23. HRAP iViews

  24. Detailed Navigation Screen 2 1 3

  25. Employee iViews: Basic Employee Search 2 1 4 3 5

  26. Employee iViews: Advanced Employee Search 2 1 1 3 6 4 5

  27. Employee iViews: Overview 1 3 2

  28. Employee iViews: Organizational Assignments 1 2 4 3 5

  29. Employee iViews: Objects on Loan 1 2

  30. Employee iViews: Personal Data 1 2

  31. Employee iViews: Monitoring of Tasks 1

  32. Employee iViews: Date Specifications 1

  33. Employee iViews: Absence Days 1 2 3

  34. Education Certifications

  35. Duty Assignment Out of Field

  36. Employee iViews: Salary Data 1

  37. Employee iViews: Salary Wage Types 1 2

  38. Employee iViews: Planned Working Time 1

  39. Demonstration: Employee iViews Let’s view the employee information for Consuela Stone. Specifically, let’s look at the following iViews on the HR Action Processor tab: • General Data • Organizational Assignments • Personal Data • Education • Certifications • Wage Types

  40. Exercise: Employee iViews You need to verify certain information for Michael Vernon. From the HR Action Processor tab, enter Michael’s personnel number from your data sheet and note the following: • General Data • Organizational Assignments • Personal Data

  41. Lesson Summary Congratulations! You should now be able to: • Perform a basic search for employees • Use the advanced search functionality to search for employees • Display employee information using iViews

  42. Knowledge Check To perform a basic employee search, which of the following values may be entered? • Last name • First name • Personnel number • Any of the above

  43. Unit Four HRAP Navigation & Selecting an HR Form

  44. HRAP Initiates HR Process Administrator Department or Location Reviews HR Process in MSS Process is Executed in SAP HR Actions Process Flow Start Notification Approve HRAP & Employee receive notice action completed Finish

  45. Actions executed immediately upon approval by Administrator: Additional positions (with certain exceptions) Supplements One-time (additional) payments Executed after HRAP processes, Administrator receives notification Separation of employment (voluntary, e.g., personal resignation) Actions executed by the appropriate department upon approval by Administrator (identified department) : Remaining Additional positions (Staffing, Sub Central, HRIS) Change in pay (HRIS) Demotion (HRIS) Reassignment (HRIS) Transfer (HRIS) Working while on leave (HRIS) Return from leave (HRIS) Create position (ABA, Grants) Maintain position (ABA, Grants) Sick leave budget (ABA, Grants) Termination (involuntary, e.g., abandonment of position) (Staffing) Process Execution

  46. Interactive Forms (iForms) • Position Request Forms (PRF) will be completed on-line • iForms will be used to process HR Actions (replaces ZPAF) • Attach required documents to the HR Action • Supplements, One Time Payments & Separation of Employment • Do not process on Mondays (Payroll locked) • 10 minute window to complete the form • Error message are displayed on the top of the form • Each form will have a reference number, except the Position Request forms

  47. Navigating the Work Overview 2 1 Minimize Maximize Close Window

  48. Three Types of Interactive Forms 1 2 3

  49. Navigating an Interactive Form 1 2 3 4 5

  50. Navigating an Interactive Form Contd. 6 10 7 8 9 11

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