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Welcome to our World. . .

Texas A&M University - Corpus Christi Fiscal Affairs. Welcome to our World. Texas A&M University - Corpus Christi. Accounting Services. Who we are and what we do. Accounting Services. Accounting. Accounting Who We Are. Director of Accounting Assistant Director (thru 1/09)

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Welcome to our World. . .

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  1. Texas A&M University - Corpus ChristiFiscal Affairs Welcome to our World. . .

  2. Texas A&M University - Corpus Christi Accounting Services Who we are and what we do . . .

  3. Accounting Services

  4. Accounting

  5. AccountingWho We Are . . . • Director of Accounting • Assistant Director (thru 1/09) • Five Accountants • Athletics • Banking • Fixed Assets • Grants • Student Accounting • Four Accounting Assistants • Four Student Employees

  6. AccountingWhat We Do . . . • Financial Reporting • Annual Financial Report • Equality in Athletics • NCAA Financials • THECB reporting • NSF reporting • IPEDS • Numerous others

  7. AccountingWhat We Do . . . • Banking Services • Management of the University’s banking relationships • 14 Local Bank Reconciliations • 16 State Bank Reconciliations (Current Appropriations only)

  8. AccountingWhat We Do . . . • Accounting for fixed assets • Texas Connection Consortium • Accounting for Student Financial Services • Tuition Remittance • Waivers and Exemptions • Drawdowns of federal financial aid

  9. AccountingWhat We Do . . . • Grant and contract accounting • Accounting for Athletics

  10. AccountingWhat We Do . . . • Accounting transactions and corrections • 72,911 accounting entries processed in 2007

  11. AccountingWhat We Do . . . • FAMIS Security • Number of unique active FAMIS users CC = 15 • FRS (Financial Records) - 448 • AFR (Annual Report) - 7 • FFX (Fixed Assets) - 14 • SPR (Sponsored Research) - 16

  12. AccountingWhat We Do . . . • Provide accounting services to university community • 125 departments • 1752 G/L accounts • 2238 S/L accounts • Provide training to university community • Guidelines for Disbursement of Funds • FAMIS Access • Canopy

  13. AccountingWhat We Do . . . • USAS (Uniform Statewide Accounting System)

  14. Accounts Payable Department

  15. One Accounts Payable Manager Six Accounts Payable Specialists One Travel Coordinator Two Student Employees Accounts Payable Staff has over 168 years of Accounting/Accounts Payable Experience collectively!!! Accounts Payable Who We Are . . .

  16. Accounts PayableWhat We Do . . . • Process payments for the university • 42,529 vouchers processed in FY 2006 • 39,013 vouchers processed in FY 2007

  17. Accounts PayableWhat We Do . . . • Maintain all vendor records for the university • FAMIS • TINS • Research problem invoices/statements • Inform University community about state rules thru training and newsletters

  18. Accounts PayableWhat We Do . . . • Binding Encumbrance reporting • BE-125 reporting • 1099 reporting • 1042 reporting

  19. Accounts PayableWhat We Do . . . • Travel Services • Audit and review all travel vouchers and DCBA travel card expenditures for faculty and staff • Manage DCBA travel card program • Assist University Community with travel related issues thru training and Travel Waves newsletter

  20. Texas A&M University - Corpus Christi Purchasing and Central Receiving

  21. WHO WE ARE Purchasing • Director of Purchasing • Asst. Purchasing Director • Two Buyers • Hub Coordinator • Contract Coordinator • Purchasing Assistant IV – Procurement Card • Purchasing Clerk IV - Helpdesk • Administrative Assistant

  22. WHO WE ARE Central Receiving • Warehouse/Property Officer • Asst. Warehouse Supervisor • Shipping/Receiving Coordinator • Shipping/Receiving Clerk • Student Employees

  23. WHAT WE DO • Procurement of goods and services • Contract Management • HUB reporting • Inventory • Receiving and delivery of orders • Purchasing Card

  24. Texas A&M University - Corpus Christi Payroll Department

  25. TEXAS A&M UNIVERSITY-CORPUS CHRISTIPAYROLL DEPT.

  26. Process Monthly and Biweekly Paychecks Quarterly and Annual Gov’t Reports for Payroll W-2’s Payroll Training for Campus Community Process PTR’s for new employees and all changes in payroll for existing employees Payroll DeptWhat Do We Do?

  27. Texas A&M University - Corpus Christi Budget Department

  28. TEXAS A&M UNIVERSITY-CORPUS CHRISTIBUDGET DEPT.

  29. BUDGET Prepare and monitor University Operating Budget Prepare Legislative Appropriations Request (LAR) Process Budget Transfer forms and fiscal request forms Provide budgeting assistance to departments Set up budgets for new accounts BudgetWhat Do We Do?

  30. Texas A&M University - Corpus Christi Student Financial Services

  31. Student Financial Services • Who are we?

  32. Student Financial Services What We Do. . . • Accounts Receivable • Student Accounts/Cash Operations

  33. Accounts Receivable • Billings • Collections • Exemptions/Waivers • Emergency Loans • Installment Plans • Return Checks

  34. Student Accounts/Cash Operations • Payment Processing • Departmental Deposits • Phone Bank

  35. Student Accounts/Cash Operations • Refunds • Checks • Direct Deposits • Petty Cash & Travel Advance Disbursements • Bank Deposits

  36. Questions?

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