Project Initiation Document (PID) Strategic Plan

1. Project Initiation Document (PID) Strategic Plan June 25, 2012

2. Overview • Where have we been • Where we are now • Where do we want to be • How do we get there • How do we measure our progress

3. Where have we been… • Project Initiation Document (PID) Strategic Plan initiated in 2009 • Response to Legislative Analyst Office and Legislature request to streamline the PID development process • Developed in collaboration with regional and local partners • Three Year Plan updated annually in January • March 2010 • January 2011 • The 2009, 2010, and 2011 Strategic Plans included the PID workload and resourcing needs.

4. Where are we now… • Adopted 20 recommendations to improve PID process • Completed 17 of 20 recommendations • Major Accomplishments • Project Study Report – Project Development Support (PSR-PDS) • Small Capital Value Project (SCVP) • Streamlined PID Reimbursement Agreement • Pending recommendations: • Establish a PID conflict resolution process - Summer 2013 • Streamline PID review procedures for PID oversight activities – Summer 2013 • Develop and use performance measures to manage the PID program – Summer 2013

5. Where do we want to be… • Provide a Strategic Plan that is independent from the PID workload. • Identify improvements to the PID program rather than workload development • Define: • Mission- The overarching goal for the PID program. Improve safety and mobility by efficiently and collaboratively utilizing PID resources to maximize project delivery on the State Highway System. • Vision- A compelling, conceptual image of the desired future. • Goals- The desired end result. • Define current major priorities

6. …and how are we going to get there • Objectives- Specific and measureable targets for accomplishment of a goal. • Actions- Detailed description of key strategies used to implement each objective. • Complete pending recommendations • Create an action plan with due dates for achieving new objectives. • Strategic Plan Process • Involve PID Working and Steering Committees • Present Draft Strategic Plan to PID Working Committee at August meeting

7. How do we measure our progress… • Monitor implementation of recommendations/actions • Develop performance measures and monitoring systems • Example: Measure effectiveness of the PSR-PDS in PID streamlining • Anticipated PY versus Actual PY Expended

8. Next Steps… • Submit ideas and comments regarding the Mission, Vision, Goals, Objectives, Recommendations, and Actions to Julie Hutcheson by July 20. julie_hutcheson@dot.ca.gov or (916) 653-1965 • Next PID Committee Meeting: August 20, 2012