STARS Data for BMEB/Title III First Quarterly Meeting October 1, 2007 Albuquerque

1. STARS Data for BMEB/Title IIIFirst Quarterly MeetingOctober 1, 2007Albuquerque New Mexico Public Education Department Bilingual Multicultural Education Bureau

2. Overview • Funding • Reporting Accurate Data • How data is used • STARS Templates & Fields • Updating Data • Reports

3. State BMEB Funding State Funding is based on: • Approved Application • Number of ELL/FEP and other students participating in one, two, and/or three hour programs • Average of the prior year’s 80th and 120th Day student information reported on STARS.

4. Title III Funding Title III Funding is based on: • Approved Application • Number of ELL students in all schools in the district, including charter schools • Average of the prior year’s 80th and 120th Day student informationreported on STARS.

5. Reporting Implications • Data reported on STARS must be validated with the data submitted with the official application • Misreporting data on STARS will jeopardize district funds

6. Reporting Implications • Impacts the following year’s funding • Validation of Data - If there is a significant discrepancy (more than 10%), districts must resubmit the information in STARS or applications (worksheets 3 & 4) • Data source for the Annual Performance Report to the State Legislature and USDE-OELA.

7. Reporting Implications • Data is validated during the Technical Assistance and Focused Monitoring Visits by BMEB • If actual student counts during visits do not correspond with numbers reported to STARS and Applications, districts are accountable for returning funds to the Department. • If districts report data on STARS for programs (applications) that have not been approved, funds need to be repaid.

8. How BMEB Uses Data • Evaluate trends for program enhancement and improvement • Calculate and award funding • Data validation • Annual Performance Report to the State Legislature and USDE- OELA • Select districts/schools for the Technical Assistance and Focused Monitoring Visits

9. Reporting Data • Student • Teacher • Program • Assessment Help!

10. Updating Data • Students reported in the programs fact template with a program code of BEP (Bilingual Program) that should not be there, district must submit a request by e-mail to the STARS help desk to delete the specific rows. District must provide the district id, school code, student id, and program begin date. (NON-UPDATABLE FIELD) Please e-mail jared.vigil@state.nm.us

11. Updating Data • Students reported in the programs fact template with the incorrect number of program hours for BEP, district must update student information system and template data with the correct number of hours and re-submit the template – a delete request is not necessary for this type of error (UPDATABLE FIELD)

12. Updating Data • Students improperly identified as ELL students, update the student snapshot and student template to indicate student is NOT ELL and re-submit template (UPDATABLE FIELD)

13. Updating Data • Program hours are validated – application numbers (20TH DAY) with numbers in STARS • If there is a discrepancy, and the STARS reporting window is still open, the BMEB sends an email to the Bilingual/Title III person and to the district’s STARS coordinator stating that corrections need to be made.

14. Updating Data • If there is a discrepancy, and the STARS reporting window is still open, the BMEB sends an email to the Bilingual/Title III person and to the district’s STARS coordinator stating that corrections need to be made.

15. Updating Data • If there is a discrepancy and the reporting window has been closed (6 days after designated calendar dates), may request that the STARS help desk reopen the window.

16. Updating Data • If the district has completed certification: BMEB sends an email to the Bilingual / Title III person, and to the district’s STARS coordinator. The district must request that the PED budget analyst reopen the reporting window.

17. Updating Data • Once corrections have been completed (deletes, and re-submissions of templates), send an e-mail to STARS, and PED-Bilingual Ed contact indicating data has been changed

18. Updating Data • In the STARS manual volume 1 template sections, if the field has a “K” in the code column, the field is not updateable and a new record will be created. This will occur when students are entered into programs because the program code field has a “K”.

19. Updating Data • The field for program intensity does not have a “K” and therefore is updatable.

20. How to Find Reports • Bilingual Education District Hours: Public Folders > eScholar Framework for Cognos - Verify > District/Location Reports > Other/Validation Reports > General Reports>Bilingual Education District Hours • Programs Fact Template Details and Summary: Public Folders > eScholar Framework for Cognos - Verify > District/Location Reports > Verification Reports > Student Reports - Program Fact Template Detail and Program Fact Template Summary Filter by program.

21. How to Find Reports • Membership District Detail: Public Folders > eScholar Framework for Cognos - Verify > District/Location Reports > Exception Reports > Finance Reports > SEG - SEG Membership - District Detail Report - All Schools • Student Snapshot Template Verification: Public Folders > eScholar Framework for Cognos - Verify > District/Location Reports > Verification Reports > Student Reports - Student Snapshot Verification

22. Current Issues • AYP • Immigrant

23. Contact Information Bilingual Education and Title III Programs (BMEB) • 505-827-6666 Richard Trujillo • STARS Application Developer • Email: richard.trujillo12@state.nm.us