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Syndicate 3 Exercise Rumble Evaluation

Syndicate 3 Exercise Rumble Evaluation. Aim and Objectives. Aim To explore the capabilities of the Kalgoorlie -Boulder Department for Child Protection welfare plan during simultaneous emergency management incidents. Exercise Objectives

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Syndicate 3 Exercise Rumble Evaluation

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  1. Syndicate 3Exercise RumbleEvaluation

  2. Aim and Objectives Aim To explore the capabilities of the Kalgoorlie-Boulder Department for Child Protection welfare plan during simultaneous emergency management incidents. Exercise Objectives Validate the multi-agency operability of Standard Operating Procedures (SOPs) and plans Determine the capacity of Department of Child Protection to deal with simultaneous emergency management incidents

  3. What went well • Achieved aims and objectives • Teamwork- played to the strengths of team members • Good interaction between facilitator and audience • Quality of documentation • Effective use of progressive syndicate format

  4. What didn’t go well • As the exercise was focused on the Department for Child Protection, some participants had limited knowledge in the subject area. • Relevant agencies (Red Cross etc) were not represented. • Team meetings were not formally minuted. • Question sheets were not legible.

  5. Exercise Management Comments • There was no formal structure for meetings, and no minutes were taken. • Insufficient information was provided to participants to enable them to effectively represent their (nominal) agencies.

  6. Exercise Management Recommendations • A formal team leader be appointed, and a more formal structure be implemented, including a nominated minute-taker. • Provision of joining instructions for participants, and/or a pre-exercise information session.

  7. Process Comments • HMAs and other agencies (including support agencies to DCP) had limited knowledge about the roles, responsibilities and activation process of the DCP in providing welfare services. • In simultaneous emergency incidents, regional resources (especially of support agencies) would be stretched.

  8. Process Recommendations • A pre-exercise training session be conducted to ensure that all participants are aware of relevant policies and processes. • Existing processes and plans be examined to ensure that resource challenges and risks are mitigated in a multi-agency context, including appropriate prioritisation of different agency’s needs where resources are limited.

  9. Action Plan Recommendation 1: A formal team leader be appointed, and a more formal structure be implemented, including a nominated minute-taker. Action: Appoint a formal team leader and hold structured meetings. Timeline: commencement of exercise planning Agency: multi-agency (Exercise Planning team) Recommendation 2: Provision of joining instructions for participants, and/or a pre-exercise information session. Recommendation 3: A pre-exercise training session be conducted to ensure that all participants are aware of relevant policies and processes. Action: Prepare and disseminate joining instructions, or organise and facilitate a training session. Timeline: To be scheduled at least 2 weeks before the exercise. Agency: multi-agency (Exercise Planning team).

  10. Action Plan (continued) Recommendation 4: Existing processes and plans be examined to ensure that resource challenges and risks are mitigated in a multi-agency context, including appropriate prioritisation of different agency’s needs where resources are limited.Action: ‘Real life’ running of this (or similar) exercise, followed by appropriate further evaluation and cooperative development by the agencies concerned. Timeline: 2010-2011. Agency: All agencies involved in the provision or support of local welfare arrangements (DCP, Red Cross, Kalgoorlie Prison, Centrelink, Centrecare etc).

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