Submitting a Carryover Request through the HRSA Electronic Handbook

1. Submitting a Carryover Requestthrough the HRSA Electronic Handbook

2. Before completing • Federal Financial Report (FFR) 425 must be submitted • Formerly called FSR (Financial Status Report) 269a • Usually completed by state accounting departments • Amount requested must be the same as the FFR 425 total of unspent funds

3. Step 1 • Go to the HRSA EHB website • https://grants.hrsa.gov/webexternal/login.asp

4. Step 2 • Click on View Grants in my Portfolio

5. Step 3 • Open Grant Handbook

6. Step 4 • Click on “New Existing” under Prior Approval Request

7. Step 5 • Click on “Go” to begin a new request

8. Step 6 • Click in the box to “Acknowledge” after you have read the HHS Grant Policy

9. Step 7 • Click on the “Carryover of Unobligated Balances” and then “continue”

10. Step 8 • Confirm by clicking “continue”

11. Step 9 • Click on the drop down arrow

12. Step 10 • A new request has been created and a tracking number assigned • Click continue

13. Step 11 • Complete the required forms by clicking on “Update”

14. Step 12 • Choose from a list of those registered in EHB to be the Point of Contact • Click “continue”

15. Step 13 • Fill in fields to complete • Click on save and continue

16. Step 14 • Choose the Authorizing Official • Update • title, telephone number, email

17. Step 15 • You will be back at the Prior Approval Request and all information has been updated successfully • Click on Save and continue

18. Step 16 • Enter the “dollar amount to be carried over” • Attach your budget justification which totals the amount to be carried over • In “Description” provide details up to 2000 characters explaining the request

19. Step 16

20. Step 19 • Click on “Save and Continue”