IREEN Project Meeting 5 – Manchester September 18 th 2012 WP1 – Collaborative Network

1. IREEN Project Meeting 5 – Manchester September 18th 2012 WP1 – Collaborative Network Jaak Vlasveld

2. Tasks: what do they mean? • Setting up • The Community of Interest • Builds credibility of our results • Effectively mobilizing • The networks In • the Collaborative Community Space • Ensures durability of our results • Engage • Experts • In expert hearings • Delivers building blocks for our roadmap

3. Triage • Very limited time • Endless options for spending this time • Triage! • Activity: • Announce • Perform • Feedback • To project participants • To activity participants • Can it: • Increase credibility? • Consolidate durability? • Deliver building blocks? • Do it! • (If not: don’t).

4. Community of Interest • Combining: • Neighborhoods • Government • Energy specialists / utilities • ICT • Strategy to build credibility for IREEN’s results • Involve active experts • Get them to involve their contacts • Link to other projects • Use their newsletters • Ask for short statements on matrix items

5. CoI strategy example: GreenITNet • Policy good practices network • 10 ICT intensive cities • Webinar (7th of September) agreements: • They will discuss cases that we propose • Newsletter is open to contributions from IREEN • Meeting in Manchester 27th of September • Introduction of the roadmap • Group discussions on items from the roadmap • Channel feedback to WP3 and WP4 • Question: where to announce? LinkedIn? Forum?

6. CoI strategy decision • Advantages: • New newsletter recipients: increase credibility • Feedback on roadmap: new building blocks • Characteristics: • Highly decentralized network • Loose connections • Partners with limited EU experience • Do the same for other projects?

7. Target audience (1/2) • Our first steps, in order: • Netherlands • Top sector, LTA ICT / Transport, national spread • Europe • GreenITNet, selected cities such as Bristol, Lissabon • Industry • Multinationals, energy companies • SME’s that can relate business and practice to the bigger picture • Through intermediaries such as AgencyNL and Syntens • Or directly • Science • Already in progress • Extend with people from projects

8. Target audience (2/2) • Other projects, first steps • Links to other projects are good • We need people with concrete examples • So we will avoid people that are involved in too many other (similar) projects • Current shortlist: • REAP • ICT4e2B • Euroforum • Energy cities • Convenant of mayers • Living labs • Green@Hospital • GreenITNet • Platform for open data • NICE / Green Digital Charter • EnRiMa (Energy Efficiency and Risk Management in Public Buildings) • Smart cities & Communities initiative • Revisite

9. Collaborative community space • How to ensure continuity of the engagement? • Set up • Get management rights to: • LinkedIn group • Forum • Wiki (done) • Manage • Perform process: • Administration • Moderation • Liaison

10. CCS strategy • Newsletters • Post statements • Use them to draw attention to the forum / LinkedIn • Other projects • Use their newsletters • And have them use ours • Shared workshops • Experts • Are expected to create posts for the eeCities Forum • Because • We are creating policy advise • EC policy officers are reading the forum • We craft incentives • What’s in it for them? • Building blocks • Are put up on the forum by us • Discussion on LinkedIn • 'Official' comments are pushed to the forum

11. Expert hearings • Strategy • Get topics from WP2 and WP3 • Get topics from available podia • Next steps • Skype call with WP2 and WP3 leader • Discuss co-creation opportunities • How to elicit content blocks for the roadmap? • Co-creation • have the experts involve their project partners • Analysis • Internal moderation processes • Hearings (AEG) • Validation of results • Wider community

12. Podia • Offline sessions • Scenario's • Best practices and lessons learned • Experts • Sending (newsletters) • Statements • LinkedIn • Use cases • Scenario's • Statements • For a ‘wider audience’ • eeCities Forum • Parts of the roadmap • State of the art research • Best practices

13. Project team Amsterdam • 4 People • Roles: • Moderation of proceedings • Extending the network • Eliciting input from experts • Eliciting input from wider audience • Follow-ups on earlier discussions/agreements

14. Jaak Vlasveld • Primary responsibility: • Extending the network • Secretary of Green IT Amsterdam Region • Strong network in green IT • With GITA from initiation phase • Initiator of the Green IT Network Europe (GreenITNet) • Experience in setting up collaborations • Background in: • ICT and smart systems • Technology dynamics

15. Heidy van Beurden • Primary responsibility: • Eliciting input from experts • Previous experience with ICT4E2B • Communication professional • specializing in smart city / smart community concepts

16. New employee • Primary responsibility • Follow-ups on earlier discussions/agreements • Budget decision to be taken Wednesday 19/9 by the board of Green IT Amsterdam, expected starting date: between 1/10 and 15/10. • Profile • Previous experience with European projects • Previous experience with developing sustainability improvement scenario’s for the built environment • Strong social networking skills • Accurate, able to do follow-ups, highly motivated to get to know new people • First suitable candidate is selected

17. Sies Frauenfelder • Primary responsibility • Elicit input from a wider audience • Student ICT and management • Strong social skills and communication skills • In-depth knowledge of ICT • Organized • Tasks: • moderate the Wiki and the Forum • Communicate through LinkedIn group • Brainstorm on use cases and scenario’s

18. Open questions to the meeting • What is it actually that we want from our experts? • What actions should we take over from other partners • What do you expect us to organize in October?

19. Thank you