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Jesse Buggs Director, Office of Grant Development & Administration May 2010

National Grants Partnership Streamlining Grants Management for Local Governments & Community-Based Non-Profits Receiving Government Grants. Jesse Buggs Director, Office of Grant Development & Administration May 2010. Streamlining Grants Management.

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Jesse Buggs Director, Office of Grant Development & Administration May 2010

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  1. National Grants PartnershipStreamlining Grants ManagementforLocal Governments & Community-Based Non-Profits Receiving Government Grants Jesse Buggs Director, Office of Grant Development & Administration May 2010

  2. Streamlining Grants Management • Traditional government structure and management hierarchy • Budgets, projects, funding, & mgmt • The introduction of grant funds • Requirements for receipt and use of grant funds • Rules, regulations, and reporting • Shifting “Paradigms” • “Accountability & Transparency” • ARRA funds • The “Reporting Quagmire” • The “Need for Standardization”

  3. Municipal Government Council Mayor City Manager DCS Police Planning IT DPW Finance HR

  4. City of Bowie Mayor and Council • City Mgr., Assistant City Mgr, Staff • Public Works, Water/Waste Water Plant • Police Department • Animal Control • Code Enforcement Officers • Finance • Procurement • Grants Office • Parks & Grounds/Facility Services • Housing Programs • Human Resources • Community Services • Youth & Family Services • Planning & Economic Development • IT

  5. Grant Administration • Planning/Debate/Direction (Policy) • Research/Development/Consensus • Proposal Dev/Filing/Confirmation • Project & Grant Management • Reporting/Dispute Res./Evaluation • Regulations/Statutes/Training • Record Mgmt/Monitoring/Audits

  6. Grant Administration Annie E. Casey Foundation Measuring Results Impact: Improvements in conditions directly related to the grant Influence: Changes in policies, systems, practices, and/or opinions that support Casey’s role in strategies that work Leverage: New or increased investments

  7. The Reporting Quagmire • FederalReporting.gov • Bjaperformancemeasures.org • GOCCP (Perf. Measures, Financial Rpt., Progress Rpt., Req. for Funds) • SF 424 and SF 425 • IDIS • HMIS • SF 4710, SF 272, and SF 2516 • Grants.gov • FEDCONNECT • Annual Action Plan and CAPER • Special Reports and Surveys • Environmental Reports • State and Private Funders’ Reports • Foundation Reports • PAPRS • ACH

  8. Impact of Quagmire • Minimal Access for Small Towns, Cities, and Non-Profits • Stress on Current Staff • Project Delays/Failures • Inaccurate Reports • Management Frustrations • Major Audit Findings • Loss/Repayment of Grant Funds

  9. Streamlining Grants Management • The Need for Standardization • Terms and Definitions • Data Elements • Forms • Performance Measures • Reporting Periods • Report Formats • Systems (Software/Hardware)

  10. Streamlining Grants Management • The “Pilot Project” • American Association of Grant Professionals (Lead) • NGP (Sponsors) • J. Buggs, Project Director • City of Bowie (Development/Test Site) • SAGE/Blackbaud/Streamlink (Software Development Partners) • Urban Institute (Bill Levis) • Eric Brenner (MD Governor’s Grants Office) • Cornelia Chebinou (NASACT), Advisor

  11. Calvin Coolidge “Nothing in this world can take the place of persistence. Talent will not; nothing is more common than unsuccessful men with talent. Genius will not; unrewarded genius is almost a proverb. Education will not; the world is full of educated failures. Persistence and determination alone are omnipotent.”

  12. Streamlining Grants Management We Must Succeed in This Effort To Reduce the Administrative Burdens on Local Governments and Small Non-Profits. Millions of Americans are Depending on It and Need It Desperately!!!! Thank You

  13. National Grants PartnershipStreamlining Grants ManagementforLocal Governments and Community-Based Non-Profits Receiving Government Grants

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