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Introduction to Facilities Management (FM)

Introduction to Facilities Management (FM). Facilities Management. Benefits of FM for BSF Maximum benefits can be achieved by transferring all FM services to the LEP. These are: Streamlines procurement routes and management overheads Reductions in costs from bulk purchasing Value for Money

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Introduction to Facilities Management (FM)

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  1. Introduction to Facilities Management (FM)

  2. Facilities Management Benefits of FM for BSF Maximum benefits can be achieved by transferring all FM services to the LEP. These are: • Streamlines procurement routes and management overheads • Reductions in costs from bulk purchasing • Value for Money • Single point of contact • Risk transfer

  3. Facilities Management BSF project type and FM category PFI Projects • 25 year contract • All FM services are expected to include: Caretaker, maintenance, Lifecycle works, cleaning, catering, etc. Design & Build Projects • 10 – 15 year contract options • FM services may vary from the recommended complete range of services similar to that of the PFI contracts, to the minimum requirement to satisfy PfS

  4. Facilities Management Design & Build – the minimum FM requirement Each school must receive a minimum range of FM services to receive BSF investment. Each school will have to provide evidence to PfS that the facilities will be properly maintained and funds are ring-fenced for this purpose. This could be as follows: • lifecycle works - scheduled renewal or repairs of components during the whole life of the building • planned preventative maintenance – periodic servicing or works • reactive maintenance – on the spot repairs, works or events • grounds maintenance – all external works and maintenance • statutory compliance inspections and works – all building related legal obligations • caretaking services – contributes to the delivery of the above items

  5. Facilities Management What is the process to determine the range of FM services required at each BSF school • Meet with Head teachers and key staff to discuss the opportunities and proposed BSF FM service options • Establish each schools existing FM and associated costs • Evaluate each schools existing FM services and range • Identify any gaps in the existing FM service • Estimate the affordability of FM services going forward using existing benchmark FM rates from BSF schools compared to the school’s current FM costs • Discuss all observations with Head teachers and key staff, review any findings

  6. Facilities Management Next Steps • Submit OBC at the end of March 2008 • Draft FM Output specifications for all FM services • Produce estimate costs by the April 2008 • Work with schools during May 2008 to establish detailed school position • Macro to review all schools and advise on ‘marketability’ • BSF team to come back to schools with comments and advice

  7. Facilities Management Key issues to be considered and managed going forward • Affordability and Value for money • Quality and performance of the FM service • Existing school staff issues including TUPE • Suitable and professional FM services staff • Monitoring and control of the FM services • Communication/ response of the FM services • Existing school FM services operating risks

  8. thank you

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