UNIVERSITIES SAFETY AND HEALTH ASSOCIATION ANNUAL GENERAL MEETING

2. UNIVERSITIES SAFETY AND HEALTH ASSOCIATION ANNUAL GENERAL MEETING King’s Room, Royal Marriott Hotel, Bristol Tuesday 17th April 2012 at 4.15 pm

3. AGENDA • Apologies for absence • Minutes of the AGM held on 4th April 2011, Derby, • Matters arising from the minutes • Chair’s Report 2011/2012 • Treasurer’s Report 2011/2012 • Election of Officers & Executive CommitteeMembers • Any Other Business

4. Chair’s Report Clive’s Power Pint

5. Chair’s Report Planning and Strategy • Key questions that we asked ourselves: • What is the purpose of USHA and how do we fit into the future? • What are we currently doing well and how could we make it better? • What are we not currently doing well, why and what can we do about it? • What should we be doing and what is holding us back? • What resources are required and what is needed to get us to where we want to be?

6. Chair’s Report Key outcomes • Continuing the support for professional development in member institutions: in particular for succession planning, and as a resource for career development into H&S leadership roles in the sector. • Better linkages, partnerships and support between USHA Central and the local groups. • Greater financial support (on travel expenses) to support those members who are being disadvantaged by their host Institution (who are withdrawing support for engaging in USHA organised programmes). • Recognition that USHA will have to be more proactive in maintaining the presence of H&S on the agenda as the HSE and others step back. • Recognition that USHA will have to continue to lobby strongly on behalf of the membership to keep the H&S agenda alive in the HE sector.

7. Chair’s Report Key outcomes • Recognition that USHA had increased its reputation within the safety sector evidenced by the increasing number of consultations and working parties that it has become involved with. • Although the process of developing international contacts has had significant benefits in terms of increasing the profile of USHA, maintaining this profile internationally was not considered to be a key priority for most members, who expressed a preference for directing energies into maintaining a high profile within the UK. • Continued role for benchmarking accident stats, membership surveys ,etc • Extended role as a provider of resources for members to use (e.g training partner)

8. Chair’s Report Key outcomes • That the Chair role should concentrate of maintaining the ‘USHA presence’ on the national and sector agenda • A clearer management structure for USHA Central is needed to ensure effective delivery of the identified key outputs. • That USHA Business must be able to demonstrate that it supports USHA activities and should aim to provide financial security for USHA by income generation. • That USHA will require additional resource to develop partnerships to deliver training and support the regions as required. • That membership fees should cover the costs for USHA Central. • That a contingency reserve be set aside with sufficient funds to allow USHA to fulfil it’s obligations in the event of the Associations closure.

9. Chair’s Report Key Finance

10. Chair’s Report I support the work USHA has done to enhance its reputation as a key influencer of government policy on health and safety and think that these efforts should be sustained

11. Chair’s Report I consider that the benefits gained from international links have increased the status and profile of our organization and are relevant to the global market we operate within

12. Chair’s Report I value the role played by USHA in supporting my own professional development and that of my team (through conferences and training events) and consider that this should continue to be a priority work area of USHA

13. Chair’s Report I would support the development of bespoke courses for safety professionals who are new to the HE sector and for those who wish to progress their career within HE

14. Chair’s Report I would welcome an investment in the development of sector based training materials which could be used by practitioners within HE within their own organisations 5. I would welcome an investment in the

15. Chair’s Report I welcome the involvement of USHA in the activities of regional and specialist groups and think that such support should be maintained or increased.

16. Chair’s Report I would welcome assistance from USHA in promoting the wider dissemination of good practice from regional forums and specialist groups.

17. Chair’s Report I would welcome a move to give student safety issues an enhanced profile within USHA activities.

18. Chair’s Report I would support an USHA award scheme that recognises success not only in health and safety professionals but other who engage in health and safety within the sector?

19. Chair’s Report I would be prepared to support increase in membership fees to £450 to provide USHA with a sustainable financial model that enables long-term investment and development to support the strategy

20. Chair’s Report Next Steps • Induction meeting of new Board • bring new Exec members up to speed • July Meeting of Board • review AGM • decide on plan and set objectives • appoint roles and agree milestones • September Newsletter • update membership

21. Chair’s Report Departing Exec members Alan, Rob, Pete and Mike Smith Also to Mike Salmon help with the planning meeting and Angela (with Mikes assistance) for annual benchmarking report plus a big thank you to Lynda and all at USHA Central

22. Chair’s Report Questions?

23. Treasurer’s Report 2011 accounts 2012 forecast Proposal to increase membership fees from £275 to £450 per year

24. 2011 accounts • Healthy surplus shown on USHA Business Ltd trading • overall deficit of £11k • Reserves from £103 to £92k • However...

25. 2012 forecast ... estimated operating deficit for 2012 of -£22k

26. Membership Fees Proposal EAUC: £650 £900 £1150 AUDE: £250 £750 (80% of members) £2500

27. Membership Fees Proposal USHA current proposed Members £275 £450 Associates £275 £450* Affiliates £350 £550* *subject to further discussion by the Executive Committee

28. Officers and Executive Committee Members • Current Membership: • Chair – Clive Parkinson (standing down as Chair 2013) • Deputy Chair - Alan Cowen (not standing for re-election) • Treasurer – Peter Adams (not standing for re-election) • Secretary – Rob Woods (not standing for re-election) • Executive Committee members • Gary Wood (- Standing for election as Treasurer) • Angus Clark (- Standing for re-election) • Michael Smith (not standing for re-election) • Rachel Stephenson (standing down / re- election 2013)

29. Election of Officers and Executive Committee Members Deputy Chair / Chair Elect Dr Paul Stirk (UCL) Proposed by A.Scott (KCL), I.Gillett (Imperial), R.Woods (Derby), G.Wood (Huddersfield) & M.Smith (LSHTM) Elected unopposed

30. Election of Officers and Executive Committee Members Treasurer Gary Wood (Huddersfield) Proposed by R.Woods (Derby) & M.Smith (LSHTM) Elected unopposed

31. Election of Officers and Executive Committee Members Secretary Marion Richards (Sussex) Proposed by Clive Parkinson (Surrey) & Robert Woods (Derby) Elected unopposed

32. Election of 3 Executive Committee Members 3 Nominations: Angus Clark (St.Andrews) Proposed by R. Woods (Derby) & G. Wood (Huddersfield) Allan Watson (Durham) Proposed by Ian McKirdy (Warwick) & Katherine Wilson (Newcastle) Liz Young (Edinburgh Napier) Proposed by Paul Szawlowski (St Andrews) & Jeanette Reid (Heriot Watt) All elected

33. Officers and Executive Committee • Membership 2012-13: • Chair – Clive Parkinson • Deputy Chair - Paul Stirk • Treasurer – Gary Wood • Secretary – Marion Richards • Executive Committee members • Rachel Stephenson • - Angus Clark • - Allan Watson • - Liz Young

34. Date of Next Meeting 23rd April 2013, Grosvenor Hilton Hotel, Glasgow