End Station A Test Beam (ESTB)

1. End Station A Test Beam (ESTB) • Proposals, Procedures, Schedule Carsten Hast and Mauro Pivi August 23th 2012

2. ESTB Proposals Submission and Review Process • ESTB Scientific Committee (SC) • Appointed by SLAC Management (PPA-ALD) • Evaluates and prioritizes proposals • There are two fundamentally different types of experiments which can be conducted at ESTB: • Accelerator physics experiments like machine detector interface, linear collider beam delivery studies • Detector R&D experiments including radiation tests • The ESTB Scientific Committee will direct accelerator physics experiments to be reviewed by SAREC (SLAC Accelerator Research Experimental Program Committee) • All other proposals will be reviewed directly by ESTB SC

3. ESTB Proposals Submission and Review Process • For detector R&D or radiation tests user submits a comprehensive proposal which includes: • PI, members and institutions involved • Short description of the overall physics goals • Detailed description of the experimental apparatus • Sketch of the planned layout with dimensions • Description of the DAQ system coming with the experiment and what additional DAQ will be needed from SLAC • Other electronics components (HV supplies, scopes, etc.) • Cooling or gas supply needs • Computing infrastructure needs • Any other aspect which might be of importance • Support needed from SLAC: riggers, technicians, DAQ systems, cooling, gas lines, etc. • Preferred beam parameters and acceptable beam parameters • Estimated installation time • Run plan (e.g. how many data points, how many modifications of the apparatus, etc.) • Preferred running time • Any other aspects of importance

4. ESTB Proposals Submission and Review Process • Proposal (2-5 pages) is submitted to C. Hast (hast@slac.stanford.edu) • Proposal is reviewed by ESTB Scientific Committee • C. Field, P. Grenier, C. Hast, B. Ratcliff + additional members (as needed) • Accelerator physics proposal are send to SAREC for review • Criteria for proposal evaluation: • scientific value • feasibility • evaluation of resources • scheduling and prioritization • SAREC will provide a prioritized list of their reviewed proposals to ESTB SC • Proposal will be reviewed by SLAC Safety Committees as appropriate (ESTB Operations Manager directs this process) • Electrical • Earthquake • Hazardous Experimental Equipment Committee • Radiation Physics • etc. • ESTB Scientific Committee will provide a prioritized list of experiments to the ESTB Operations Manager who will schedule the experiments • Typical turn around for detector R&D proposals between 1 and 3 months

5. ESTB Proposals Submission and Review Process • The ESTB Scientific Committee will direct accelerator physics experiments to be reviewed by SAREC (SLAC Accelerator Research Experimental Program Committee) • SAREC has a similar but more elaborated review process • https://slacportal.slac.stanford.edu/sites/ard_public/facet/sarec/Pages/default.aspx • SAREC’s main task is to review FACET proposal. This process is documented here: • https://slacportal.slac.stanford.edu/sites/ard_public/facet/user/Pages/default.aspx • https://slacportal.slac.stanford.edu/sites/ard_public/facet/Documents/Proposals%20%28New%20Experiments%29.pdf • SAREC meets once per year, but proposals can be submitted at any time • Next SAREC meeting October 11/12, 2012

6. ESTB Proposals Submission and Review Process User Proposal ESTB SC Review ESTB Operations Schedules Experiments ESTB SC Prioritization SAREC Review

7. After Your Proposal is Accepted • Any experimental setup needs review and approval to be installed and operated at SLAC • Safety Oversight Committee (SOC) • Looks at experimental equipment and will request Safety Officers and others to review your setup • Test Facilities (TF) is instrumental in getting the necessary approvals for you • We know how the system works • We are part of the system • We can do many things for you – If you tell us what you want to do • This process can be quite fast for “normal” setups • But if you need “more exotic” components (e.g. hazardous gases) will take more time • Electrical components need to be UL listed (or equivalent) • That’s a tough one, because many devices you are using in your home institutes are not! • A European “CE” is not good enough at SLAC • SLAC has an inspection process to approve non listed devices • TF can do that • We will only allow the operation of approved devices • Radioactive sources need to be registered with RP prior to their arrival

8. Becoming a User • Users will register with the SLAC Users Organization • SLUO http://www-group.slac.stanford.edu/sluo/ • SLUO will work with the PI on a generic MoU between Stanford University and your home institution (mainly about intellectual property rights…) • Each individual user needs to agree to that MoU • SLUO will get users a SLAC systems ID and a computer account • We might change to the SSRL/LCLS style user organization, but that will be transparent to ESTB users • A SLAC Contact will be assigned to each experiment and user • This SLAC Contact functions as your supervisor here at SLAC • Carsten Hast will be the Operations Manager for ESTB in FY13 • SLAC Contact defines the training requirements • Most training can be done remotely via web training (after you have a SLAC system ID) • Couple of things on first day of arrival • We will setup a web page which will lay out what you need to do