Collegiate Leadership Forum Training

1. Collegiate Leadership Forum Training RCR/RCCE Role “Nitty Gritty #1” Presented By: Jessica Kiefer & Jasmine Harris

2. RCR Role Be the collegiate voice to the region and society as a whole Member of the Region Council Solicit three reports from collegiate sections Member of Region Collegiate Team (RCT) Communicate with RCS, RMC and CLCC Facilitate Region Collegiate Meetings At Regional and Societal Conference Must attend both conferences Work with RG and RCR/RCCE Coordinator/Coordinator-Elect to develop agenda

3. RCR Role RCR/RCCE Elections Solicit qualified candidates Provide information on role Process will remain the same as FY11 Regular communication with sections via section presidents Bi-weekly emails, E-Blasts, Conference calls, Articles for the Region Blog Other roles dependent upon region and RG

4. Regions with 2 RCRs Each RCR will support at least 40% of the sections Decide section assignments at CLF Can be based on geography, section size, section health, or other rational One may be asked to prepare all e-Blasts One may be asked to work with RMC and CLCC to understand section or region trends One may be asked to help the RCCE identify sections doing article worthy activities It is highly encouraged that you work together as a team

5. RCCE Role Provide collegiate insights to the region leadership Compose three reports per year Member of the Region Collegiate Team (RCT) Will provide meeting minutes Region Blog Work with RCR and RG to get at least 3 articles from them a year Work with sections to get at least 1 article a year Monthly Hot Topic Communicate with other RCCEs about article ideas Ensure blog meets requirements provided

6. RCCE Role RCR/RCCE Elections Solicit qualified candidates in the region Provide information on the role Use the blog to share election information Post election videos on blog Assist in Facilitating Region Collegiate Meetings At Regional and Societal Conference Must attend both conferences Work with RG and RCR to determine split of topics to be presented Other roles dependent on region

7. Region Council The RCR(s) is/are voting member(s) of the Region Council (the RCS is a nonvoting member) Attend all meetings – face to face and calls Poll collegiate members on issues when announced so you are prepared to represent their views (typically 30 days in advance of all votes) Don’t be afraid to speak up and represent the collegiate point of view Be respectful of others views

8. Reports to RG and Coordinators Deadline will be set by RCR/RCCE Coordinator w/ Director of Regions 20 days before Director of Regions Report Due Collegiate sections deadline is typically 10 days before your deadline Send reports to RCR/RCCE Coordinator/Coordinator Elect and Governor Template will be provided for RCR, RCCE, and collegiate sections Think about how to share best practices with sections Remember many things sections write in their reports can make good articles, share with RCCE.

9. Reports to RG and Coordinators Suggested Topics to share with Section Presidents: Membership – how to keep, attract and retain members Fundraising – corporate and otherwise Meeting Ideas Career Guidance activities, Community Service activities Leadership Development activities How to promote/encourage girls to become an engineer Girl Scout Day activities/how is it run Social Ideas -- How do members relax together? Fun “mixer” ideas Officer Positions – Any unique ones? Especially helpful ones? Provide Officer Descriptions. Goal setting – What are the goals of the sections, each of the officers? Anything else that is in line with the SWE vision.

10. Region Collegiate Teams Rolled out in all Regions in FY09 Lt. Governor is leader of team (in most regions) RCCE will take notes for meetings Goals: Get Region Collegiate Leadership talking about what’s happening in the sections Everyone has a piece, must share to get the full picture Utilize resources to develop plans to help struggling sections Get the right training and resources to all sections Make proposals to the Region Council for other programs at the Region Level that could help the collegiate experience.

11. Region Collegiate Blog Moved from newsletters to blogs in FY09 RCCE’s created a standardized blog template and help document Blogs contain the following: RG and RCR posts Monthly hot topics Pictures from region events Section written articles Calendar of events Leadership resources Want to have monthly Hot Topics based on what’s relevant to collegiate members throughout the year Attracting New Members Fundraising Professional Development, Outreach, Fundraising Ideas More at CLF

12. Conferences RCRs and RCCEs need to attend both Annual Conference in Chicago, IL(Oct 12-15) Region Conference dates are being set now – ask Governor RCR is responsible for facilitating collegiate meetings at both regional and societal conferences. RCCE & RCS should be involved in planning and presentation of both meetings Professionalism is key!

13. Conferences RCR/RCCE Coordinator will share key topics in presentation template prior to Annual Conference Put your own region spin on these presentations! Consider how you want to present this information – it’s ok to send it out before and have open forum or small group discussion. Many people cover the “boring” information on conference calls ahead of time to make the meeting more fun. Be prepared! But also be flexible to last minute changes/additions Contact region collegiate team, RG, and other special guests to give input and to review your presentations

14. RCR/RCCE Elections HQ owns this process RCR/RCCE Coordinator Elect spearheads the organization of the election process RCR/RCCE/RCS assist in the process Send e-mails Encourage future leaders Contact applicants to discuss commitments and role Answer RCR/RCCE/RCS election questions

15. RCR/RCCE Elections Same Process as FY11: Call for applications in December and again after MLK Day Applications due first Friday in February 2-3 weeks to confirm eligibility of candidates Slate of candidates presented first Monday in March Voting open all month Winners announced in April

16. Tentative Timeline for 2012 Call for Applicants: Monday, Dec 19 Applications Due: Sunday, Feb 5 Candidates Presented: Monday, Mar 5 Voting Begins: Monday, Mar 5 Voting Ends: Thursday, Mar 29 Winners Announced: Monday, Apr 2 All regions on same timeline!

17. Communications One of the roles for RCR and RCCE is to GET THE WORD OUT & PROMOTE SWE activities How this is done E-blasts & SWE News Collegiate region meetings at conferences SWE Communities Blogs One-on-one discussions Important for you to elevate collegiate issues up the chain Contact RCR/RCCE Coordinator/Coordinator Elect, Collegiate Board Rep, Region Governor, Region Collegiate Team Reports

18. RCR/RCCE E-mail and Name Tags HQ will assign you with your SWE alias (rcr-x@swe.org, rcce-x@swe.org) Jessica will let you know when work and send a test. Nametags will be ordered soon May want to make business cards with your alias Free business cards at vistaprint.com

19. Communications: One-on-one You are RESPONSIBLE for inspiring the next generation of SWE leaders Most people just need to be asked! It is your job to monitor the state of collegiate participation in your region Reports, candidates, awards, etc. Don’t leave the continued success of your region up to fate – make the connection!

20. Other Communication Methods AIM Alias Blogs Facebook Community Monthly Conference Calls with Section Presidents

21. Keys to Professionalism Respect Know your audience Know your role What you say How you say it How you carry yourself RCR/RCCE’s are very well respected across the society for their professionalism.

22. Resources RCR Handbook & RCCE Handbook Will be shared at CLF Any questions related to this material, or any of the duties you perform throughout the year ask: JessicaSWEfer@gmail.com (Coordinator) Jasmine.harris@swe.org(Coordinator Elect) Other resources Region Governor Past RCR/RCCE Other RCRs/RCCEs Collegiate Board Rep