Materials in Projects from Project Purchase Requests Scenario Overview

1. Materials in Projects from Project Purchase RequestsScenario Overview Click process chevrons for details Planning Project Creating Project Purchase Requests Creating Purchase Orders Confirming Goods and Services Receipts Supplier Invoicing Scenario Explorer Scenario Description Open Legend The Materials in Projects from Project Purchase Requests business scenario is relevant for project-based service providers who handle materials in addition to services (for example, infrastructure service providers, IT, or energy infrastructure as gas pipeline or wind power). They need to plan and schedule materials on projects, and procure these materials from a supplier. Scenario/Processes Business Value Scenario Flow Further Information The following business roles are involved in this scenario: Employee Operational Buyer Accountant Project Manager Project Team Member

2. Materials in Projects from Project Purchase RequestsScenario Overview Click process chevrons for details Planning Project Creating Project Purchase Requests Creating Purchase Orders Confirming Goods and Services Receipts Supplier Invoicing Scenario Explorer Scenario Description Legend Close Legend • The Materials in Projects from Project Purchase Requests business scenario is relevant for project-based service providers who do not only handle services, but additionally need to procure materials from external suppliers (for example, infrastructure service providers, IT, or energy infrastructure as gas pipeline or wind power). These materials need to be planned and scheduled in the project in order to trigger the purchasing process for the required materials with the right quantities at the right time. Process mainly driven by the user Process mainly driven by the system Process running in an external system Manual process not supported by the system Process that communicates with third-party software (mouse-over for details) Process with relevance to Financials Related scenario Info button with more information Scenario/Processes Business Value Scenario Flow Further Information The following business roles are involved in this scenario: Employee Operational Buyer Accountant Project Manager Project Team Member

3. Materials in Projects from Project Purchase RequestsProcess Details: Creating Project Purchase Requests Click process chevrons for details Creating Project Purchase Requests X Confirming Goods and Services Receipts Creating Purchase Orders Supplier Invoicing Planning Project Create project purchase requests order for project/tasks Enter Details Submit for Approval (optional) Finish Scenario Explorer Process Description Further Information CreatingProject Purchase Requests business process enables you to trigger the purchasing process for your required materials from an external supplier directly from the project. You can choose a preferred supplier and you can also make notes or add attachments to the purchase request. After completing the data entry of the project purchase request you can subsequently view the status of the document on the Purchase Requests subtab, under the Products tab. Once data entry has been finished the project purchase request will be visible in the Purchase Requests and Orders work center. Here the purchasing department will trigger the actual ordering process. Performed by Project Manager Scenario/Processes In the Work Center Project Management Business Value Scenario Flow Further Information See Also Maintaining Projects Products Projects Quick Guide

4. Materials in Projects from Project Purchase RequestsProcess Details: Creating Purchase Orders Click process chevrons for details X Creating Purchase Order Planning Project Creating Project Purchase Request Confirming Goods and Services Receipts Supplier Invoicing Order the purchase order Create the purchase order from the existing purchase request i i Scenario Explorer Process Description Further Information The Creating Purchase Order business process belongs to the supplier relationship process, and enables the buyer to create the purchase order based on the purchase request created for the project. You can look into the changes made to the purchase request if any, add notes and attachments, and order the purchase order. You can also manually bundle multiple purchase requests with the same supplier and create a single purchase order. You can view the ordered purchase orders in the products tab of the project in the project management work center. Performed by Operational Buyer Scenario/Processes In the Work Center Purchase Requests and Order Business Value Scenario Flow Further Information See also Purchase Orders Quick Guide Purchase Requests Quick Guide

5. Materials in Projects from Project Purchase RequestsProcess Details: Confirming Goods and Service Receipts Click process chevrons for details X X Confirming Goods and Services Receipts Creating Purchase Orders Planning Project Creating Project Purchase Request Supplier Invoicing Create a goods and services receipt Approve a goods and services receipt Scenario Explorer Process Description Further Information The Confirming Goods and Services Receipts business process enables you to create goods and services receipts for materials and services. You can manage and track the delivery of materials and the completion of services in the system. Goods receipts will be posted as an expense against the project. You can check the actual delivered quantity in the products tab in the project management work center. If you need to return a material to a supplier, you can create and post a goods return with reference to the goods and services receipt that has been created for the delivery of this material. Performed by Operational Buyer Employee Scenario/Processes In the Work Center Goods and Services Receipts Business Value Scenario Flow Further Information See also • Create a Goods and Services Receipt for One or More Purchase Orders • Create a Goods Return

6. Materials in Projects from Project Purchase RequestsProcess Details: Supplier Invoicing Click process chevrons for details X X Supplier Invoicing Planning Project Creating Project Purchase Request Creating Purchase Order Confirming Goods and Services receipts Create a supplier invoice Resolve a supplier invoice exception Approve a supplier invoice Scenario Explorer Process Description Further Information The Supplier Invoicing business process enables you as an accountant to enter, verify, and post invoices, and credit memos that you received from your supplier by fax or by mail. Alternatively, your supplier, which can also be an affiliated company, can send you these documents electronically as XML messages. An automated invoice-verification process compares all supplier invoices with their corresponding purchase documents, if available. Performed byAccountant Scenario/Processes In the Work Center Supplier Invoicing Business Value Scenario Flow Further Information • See also • Supplier Invoice Processing With Reference • Supplier Invoice Processing Using Evaluated Receipt Settlements

7. Materials in Projects from Project Purchase RequestsBusiness Value Initiate Invoice Plan Procure Create project purchase request to initiate material request to supplier relationship management Supplier invoices against the components consumed Plan project Plan materialstoconsume Release project/ project tasks Send Purchase Order Acknowledge Purchase Order Receive Delivery Scenario Explorer Overview Key Benefits • Projects and Supplier Relationship Management are tightly integrated to pass on the material requirements from projects to the supplier relationship team. • Projects gives a complete picture of the ordering process and already delivered goods and services rendered. Goods receipts will automatically be allocated to the project and thus facilitating project controlling. For companies that handle long running projects, where there is a need to procure materials through suppliers and enter the expenses and receive the invoices, this scenario helps to achieve the same by integrating the projects and supplier relationship management. Scenario/Processes Business Value Scenario Flow Further Information

8. Process variant1 • Process variant 2 Materials in Projects from Project Purchase RequestsScenario Flow Project Management • Purchase Requests • and Orders Planning Project Creating Project Purchase Request Create Purchase Order • Goods and Services • Receipts • Supplier Invoicing Processing Supplier Invoices Confirming Goods and Services Receipts Scenario Explorer Scenario/Processes Business Value Scenario Flow Legend Further Information : Work center in which process is performed Process mainly driven by the user Work Center Work Center Business document flow

9. Materials in ProjectsFurther Information Scenario Explorer Do you want to try it out? Do you need more information? Do you want to discuss with others? Self-Enablement Systems If you want to try out the business scenario, click here. More Details(30-90 min*) SAP provides a complete product documentation, covering all aspects of the business scenario. For more details, click here. Forum Get in touch with experts to discuss your specific requirements. To enter the community, click here. Scenario/Processes Business Value Scenario Flow WIKI In addition to the product documentation, SAP provides Wikis that describe additional aspects of a business scenario. To access the WIKI, click here. V V Further Information * The time values are given as an orientation for the required time you need to get through the information on one scenario. Since some scenarios are shorter than others, the minimum time refers to the shortest scenario and the maximum refers to the longest. The actual time you will need depends on your level of knowledge and your interest in the topic.