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Procurement of Transportation Services

Procurement of Transportation Services. Transportation Management March 2012. Agenda. Procurement of Transportation Services Welcome/Introductions Tenders Program Schedules Program Q&A. Everything you wanted to know about Procurement of Transportation Services

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Procurement of Transportation Services

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  1. Procurement of Transportation Services Transportation Management March 2012

  2. Agenda • Procurement of Transportation Services • Welcome/Introductions • Tenders Program • Schedules Program • Q&A

  3. Everything you wanted to know about • Procurement of Transportation Services • What is a tender? • What is the authority for use? • How to obtain a tender? • Why use it? • Who uses it? Tender Program

  4. Tender Program • What is a Tender? • Offer from a transportation service provider (TSP) to transport goods for an agreed upon price. • Applicable between the TSP and the agency listed in the tender

  5. Tender Program • Authority for Use • 40 USC 501 & 49 USC 13712 • 41 CFR/FMR 102-117 and 118 • Standard Tender of Service • Bill of Lading

  6. Tender Program • Standard Tender of Service: • GSA General Freight STOS No. 1-F • GSA National Rules Tender No. 100-D • GSA Baseline Rate Publication No. 1000-D • WWW.GSA.GOV/TRANSPORTATION

  7. Tender Program • To obtain a Tender • Identify key factors - • Needs/requirements • Timeframes • Customer

  8. Rates • Needs and Requirements: • Domestic and International Points • Any Commodity/ OD/OW/Unique • Any Time – 24/7 • Special Services • Any Mode – Air/Sea/Surface • Any Conveyance • Closed Van –LTL/TL/Flatbeds/Lowboys/Step Decks • Ships/Barges/Air/Forwarder Service • Temp Control/Drive away and more

  9. Rates • Timeframes • Effective Date • Expiration Date • Cancellation • Supplements • Requesting Federal Customer

  10. Rates • Requests for Offers (RFO) = Tenders • General Standing Route Order rates • Specialized Standing Routes Order rates • One-Time-Only rates and Specialized Services • Electronically and manually

  11. Rates • Requests for Offers (RFO) = Tenders • Two electronic general filing periods annually • Over 500 active TSPs • Millions of rate records • State to State/Zip to Zip • Groups of Origins to Groups of Destinations • State to Overseas Destination • Air/Motor/Barge • Rates combined with services

  12. Rates • Why Use Tenders: • Electronic rates and available 24/7 • www.moveit.gsa.gov • Pre-negotiated rates • Several million rate records available now • Rules fall under GSA’s STOS • Ease of use and access • Flexible timeframes • Over 2000 TSPs pre-approved for use • 100,000 shipments move annually under tenders • Over 200 years of experience of GSA Staff

  13. Rates • Users of Tenders: • UNICOR, Furniture & Products • USDA, Tree Seedlings, Test Equipment • NARA Records • US Mint, Pennies/Nickels • GSS, Forest Fire Suppression Equipment and General Freight • FEMA, Disasters – Water, Food, Generators • GSA Fleet, Multiple types of Vehicles • NOAA, Vessels • VA Headstones • Ability 1, General Commodities • USGS, Prefab research dwellings • USSS, Mission equipment/supplies • General commodity rates for all customers • The list goes on and on

  14. Multiple Award Schedules • Multiple Award Schedules (MAS) • What is the MAS? • What is the authority for use? • How to use the MAS? • Why use it? • Who uses it?

  15. MAS • What is the MAS • Contracts between GSA and Vendors • Pre-awarded Vendors • Multiple Services • Long term contracts

  16. MAS • Authority for Use • Federal Property & Administrative Services Act of 1949, Section 201 • Federal Acquisition Regulation • (FAR) Subpart 8.4

  17. MAS • How to use the MAS • Identify key factors for your movement • WWW.GSA.GOV/TDRS • Negotiate fees and services • Award the service • BPA • Work through agency contracting officer

  18. MAS • How to find the services in the MAS • WWW.GSA.GOV/TDRS • Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 • Relocation Services (SIN 653) Office Moves • Pack/Crate/Load/Unload/Delivery/Set Up • 78 TSPs

  19. MAS • Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t • Domestic Delivery Services (SIN 451-1) • Express Small Package/Heavyweight • Same Day, next, second and third day • 12 TSPs • FSSI Small package BPA • Ground Small Package (SIN 451-2) • Day Definite • 9 TSPs

  20. MAS • Transportation Delivery & Relocation Solutions (TDRS) Schedule 48 con’t • Local Courier Services (SIN 451-3) • Express Small/Heavyweight • Same Day • Within 60 mile radius of Metro Area/City • 10 TSPs

  21. MAS • Define the terms: • Small package = pieces up to 150 lbs per package • Heavyweight package = At least one piece in the shipment weighs over 150 lbs

  22. MAS • Why Use Schedules: • Sources Electronically available 24/7 • WWW.GSA.GOV/TDRS • Pre-negotiated, long term contracts • Small Package services • Relocation services • Over 100 TSPs pre-approved for use

  23. MAS • Users of Schedules: • GSA • 129 Agencies participate in the FSSI BPA • US Dept of Agriculture • Dept of Commerce • Dept Health & Human Services • Dept of Homeland Security • Dept of Justice • Dept of State • And more.

  24. Points of Contact Contact: Maria Gutierrez 415-522-2846 John Wheeler 703-605-9190 Jim Stroup 816-823-3648 Stevie Graham 703-605-5569 Email: transportation.programs@gsa.gov

  25. Points of Contact • GSA Contact: Sharon Eckroth 415-522-2845 • Website: www.gsa.gov/transportation

  26. Questions and Answers

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