Cypress Creek Cougar Day 2009

1. Cypress Creek Cougar Day 2009 Saturday February 7, 2009 12 pm - 5 pm

2. Cougar Day 2009Participating Sports Purpose: To introduce Cy-Creek’s boys and girls Spring 2009 teams and coaches. Some Teams will scrimmage or just show off their talent in other ways. • Soccer • Softball • Track and Field • Wrestling • Tennis • Golf • Swimming • Baseball

3. Cougar Day 2009Activities • Cougar Corner • Cake Walk • Booster Club Membership • Selling of Spring Program Ads • Face Painting • Silent Auction • Baked Potato Sale • Photo Button Sale • Team & Individual Player Pictures for Spring Program

4. Cougar Day 2009Tentative Itinerary This is currently being reviewed by the coaches; a final version will be communicated soon. This is subject to change • 10:30 AM to 12 PM - Set up & Decorating • 11:30 AM – Baked Potatoes go on sale till about 3 PM • 12:00 to 4:30 PM – Concession stand, Cougar Corner, Silent Auction and all other booths open. Silent Auction will end at 3:00 • 12:30 to 1:30 PM – Team scrimmages and intersquads; details to come • 1:45 to 2:15 PM – Sub-varsity teams introduced * • 2:15 to 3:15 PM – Varsity players introduced * • 3:30 to ? – Baseball intersquads • Remember: the purpose of the event is to support all the athletes so please stay seated until all the teams and players are introduced; its never fun to be the last one introduced, but we will try our best to rotate the introductions.

5. Cougar Day 2009Publicity Linette Roach and Jeneane Schultz will help out with most of these tasks, but if anyone else can provide any assistance, that would be great • Add to school Marquee • Hang Banner day of event • Find printer to donate a few signs advertising event (who makes our yard signs?) • Advertise for event via press releases; contact CCTV, KTRH, • Contact area merchants, churches, elementary & middle schools to advertise event -- fliers • Update all school websites and communications with date of event -Booster Club website & email communication -School website -VIPs email -Possible contact: add to Bleyl Marquee email communication -Invite Bleyl and Hamilton athletic teams to attend and participate?

6. Cougar Day 2009Individual Sport Booths • Each team will be given a table to market their sport • Liaisons or coaches can provide helpful information to the parents regarding the season: schedules, rosters, etc. • Liaisons can sign up parents to work concession stands for home games (if game schedule is available)

7. Cougar Day 2009Other Booths • Media Guide – ads can be purchased for the Spring edition; get your spot in the guide of your player or your company • Cougar Corner – purchase all your Creek gear, like t-shirts, hoodies, blankets, hats and other great merchandise • Photo Button Booth (NEW!) – photo buttons of individual athletes will be for sale

8. Cougar Day 2009Tickets • The money box will be a centralized process • Prepaid tickets will be required for the following items: • Bake Potato Meals • Face Painting • Cake Walk & Raffles • Concession stand sales, Cougar Corner, Silent Auction and Photo Button Booth will be responsible for collecting money for their sales (money box to be provided)

9. Cougar Day 2009Committees • Decorations - Tennis • Set Up – Boys Soccer (Wrestling to help on Friday evening) • Clean Up – ALL TEAMS • Silent Auction – Track (w/ Delisa Piercy and Stacy Durham) • Face Painting – Girls Soccer • Baked Potato – Softball andFreshman Baseball • Concessions (Outside) –Swimming (w/ Booster Club-Richard Kloss) • Cake Walk – Girls Golf • Cougar Corner – Boys Golf – (w/ Alison Bockeloh ) • Photography – JV and Varsity Baseball • Photo Button Booth– JV and Varsity Baseball (w/ Ginger Sarabia) Liasons: Use a sign up sheet at your next parent meetings to staff your teams’ booths

10. Cougar Day 2009Team Liaisons • Soccer Girls – Karen Sharpe Boys – Laura Spore • Softball Mary Beth Irvin • Track and Field Girls – Linette Roach Boys – Delanie Perkins • Wrestling Sheila Godbold Jackie Stuebs Carrie Marz • Tennis • Kim Miller • Shellie Loftus • Golf • Girls – TBA • Boys – Cathy Adams • Swimming • Dixie Bonham • Baseball • Gilbert Sarabia • Gonzalo Sequeira Go to the Booster Club Board section of the website for their contact information – www.cycreekabc.com

11. Cougar Day 2009Layout

12. Cougar Day 2009DecorationsTennis • Senior Girls will be helping along with providing the balloons & ribbon • Helium tank & nozzle will be provided by Robin Adams from baseball • Decorate, decorate, decorate! • Hang signs (hand made or banners) for the various booths

13. Cougar Day 2009Set UpBoys Soccer • Set up done Friday afternoon 3:00 -5:00 and Saturday 10:30 – 12:00 • Volunteers should consist of at least 2 people from each sport • Order tables from the school • Set up trash boxes & bags - contact trash company • Set up borrowed tables & chairs (All must be labeled) • Set up borrowed tents (All must be labeled)

14. Cougar Day 2009Clean UpEvery Team • EVERYONE from all teams is expected to lend a hand! • Make sure all the trash is picked up • Take down the tents and make sure everyone that brought a tent picks up their labeled tent • Stack tables & chairs for owners to pick up • Remove trash boxes & bags

15. Cougar Day 2009Silent AuctionTrack and Field • Each sport - 1 themed basket, plus at least 3-5 auction items (depending on team size) • Donations, Donations, Donations…we need donations! From where? Your generous donations or Your request for donations from outside donors….less than 9 weeks to go! • ASK! 3 possible responses…Yes – No - Already Donated…2 to 1 positive. You won’t get anything if you don’t ask. • CCABC is a 501(c)(3) non-profit organization, so donations are TaxDeductible. See the Cougar Day section of the Booster Club website for donation request letters, proof of tax status, forms, etc. • Report and turn in donations as you receive them – email your team liaison or Delis Piercy or Stacy Durham directly • For pickup or drop off of donations, call or email: Delisa Piercy - delisapiercy@att.net - 832 236 0366 Stacy Durham – jmdurham@swbell.net Check website often for updated information, cycreekabc.com – Silent Auction page

16. Cougar Day 2009Face PaintingGirls Soccer • This is a recent activity that has been a big hit • A table will be provided • It is up to your players and parents to provide the paint, brushes and necessary materials

17. Cougar Day 2009Baked Potato MealsSoftball and Freshman Baseball • Baked potato meals have been a tradition at the Spring Cougar Day for the past 10 years and has always been a big hit • The meal consists of a fully loaded potato, a desert and a 16 oz bottle drink for $6.00 • The ingredients are all donated, so we are making a 100% profit on sales; gift cards from grocery stores would be greatly appreciated • ????? and ????? are heading up the committee, but will be looking to the Softball and Freshman baseball parents for help in soliciting donations for the following: • Baked Potatoes (Sweet Tomatoes) • 50 lbs chopped brisket • Butter, cheese, jalapenos & sour cream • Boats, utensil packets & barbeque sauce • Desserts will be donated by players of all the sports • Drinks will be provided by the booster club and not donated by players • We need at least 30-35 volunteers to work various shifts, so please sign up!

18. Cougar Day 2009 Concession Stand (Outside)Swimming • A full concession stand will not be available due to the baked potato meals being sold • A table will be set up on the outside of the concession stand building and the following will be sold: • Candy, drinks and possibly hot dogs after 1:30 so as not to compete with the baked potato sales • Richard Kloss will make sure that product is available; but it is up to you to staff the table and possibly help staff selling of baked potatoes

19. Cougar Day 2009Cake WalkGirls Golf • All teams’ Jr. Girls athletes to bring a homemade cake or pie to be used at this booth (please label with type of pie or cake) • Girls’ Golf is to provide boom box and music for Cake Walk • Tickets will be sold at the ticket booth and used to participate in Cake Walk • Tables and chairs will be provided for set up

20. Cougar Day 2009Cougar CornerBoys Golf • Will assist Alison Bockeloh with sales of Cougar Spirit Merchandise • Gear includes t-shirts, hoodies, blankets, hats yard signs, window decals, etc. • This booth must be manned throughout the day

21. Cougar Day 2009PhotographyJV and Varsity Baseball • We have about 5 volunteer photographers that will be taking organized team and individual player pictures • Parents are needed to help organize and adhere to the established schedule • A table and backdrop will be provided

22. Cougar Day 2009Photo Button BoothJV & Varsity Baseball • This is a new booth this year! • There will be photographers and 2 button makers available • Parents will be able to purchase a button with their athlete’s photo on it

23. Cougar Day 2009Player DonationsAll Sports • Players will be asked to donate the following: • All Freshman players – each player bring one 8 pack of 20oz bottled Gatorade, any flavor • All Sophomore players – each player bring one case 16oz bottled water (minimum 24) • Sr. & Jr. Boys – each player bring 2 dozen individually wrapped homemade or purchased cookies, brownies or cupcakes; used as the desert for the Bake Potato meals; MUST BE WRAPPED • Jr. Girls – each player bring a homemade cake or pie; used in the cake walk • Sr. Girls – balloons & ribbon in royal blue, white & silver; also provide help with the decoration committee • All drinks & desserts can be brought the day of the event, but the decoration materials need to be coordinated with the Tennis liaison before the event • We need at least 20 pop up tents, 20 folding tables and 50 folding chairs; maybe someone has a connection with their neighborhood’s Community/Club house that would lend them out; EVERYTHING NEEDS TO BE LABELED!