Effectively Utilizing the Room Inspections Module

1. Effectively Utilizing the Room Inspections Module Earl Reiner, University of Wisconsin – Madison Larry Dormont, TMA Systems

2. Single Resident Halls • University of Wisconsin – MadisonDivision of University Housing • Single Resident Halls • Over 7,400 Residents

3. Our Statistics • 30 Residence Hall Buildings • 7 Dining Locations • 2,244,220 Total Square Footage

4. Rooms We Inspect: 4,039 Resident Rooms • 653 Bathrooms • 155 Dens • 345 Hallways • 137 Kitchens • 57 Laundries

5. Our Former Method Our Previous Method of Room Inspection: • One person in the hallway with good hearing and the ability to write very fast • Four to six people inspecting rooms and yelling out problems

6. Our Former Method • When the inspection was complete, the list of problems was photocopied and given to the Building Supervisor and a copy to maintenance • This document could be anywhere from one and half hours after the start of the inspection to a day later

7. Our Goal • Get the work orders to maintenance and housekeeping faster • As soon as a floor is completed, the office can assign work orders and get them to the technician • Allows the technician to start anywhere from an hour earlier to a day earlier from the previous method

8. Components What will need to be addressed for the RIM: • Area Records • Repair Center Records • Inspection Form Types • Room Inspection Result Types • Room Inspectors • Room Inspection Load • Reporting

9. Repair Center Records

10. Area Types The Custodial Inspection box needs to be checked in the Area Types Record

11. Area Records

12. Room Inspection Form

13. Room Inspection Form

14. Condition Ratings

15. Inspectors

16. Inspection Form Types

17. Room Inspection Result

18. Room Inspectors

19. Room Inspection Load First window for areas to be inspected

20. Room Inspection Load Second window for area selection

21. Room Inspection Load Your selection of rooms to be inspected has been made, so just click the “Save” button and you are ready to start the inspection

22. Room Inspection Browse

23. Room Inspection Browse Batch Print This shows the rating of the areas that you select from the Browse Report

24. Inspection Record

25. Example of Work Order Created by Room Inspection Module

26. Effectively Utilizing the Room Inspections Module • Thank you for attending • Please complete the evaluation sheet