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EO 006.01 The Purpose of MoD Supply Forms (Dari)

EO 006.01 The Purpose of MoD Supply Forms (Dari). 11/09/2013. Importance of Lesson (Dari). Insert Dari. The ability to receive medical stores in a timely manner is crucial to an effective medical system.

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EO 006.01 The Purpose of MoD Supply Forms (Dari)

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  1. EO 006.01 The Purpose of MoD Supply Forms(Dari) 11/09/2013

  2. Importance of Lesson(Dari) • Insert Dari • The ability to receive medical stores in a timely manner is crucial to an effective medical system. • In the Pharmacy environment this requires a standard method of ordering, receiving, accounting for and disposing of medications. • The next three lessons will focus on the method by which medications are ordered, received and accounted for within the ANA. AFAMS

  3. Overview EO 006.01(Dari) • Explain the purpose of the common MoD MEDCOM forms. • Outline the information required to complete each form. • Review • Game • Insert Dari AFAMS

  4. Ministry of Defense 1st Deputy Minster of Defense General Staff of the ANA Assistant Minister of Acquisition Technology & Logistics 201ST Corps Logistics Office General Staff Chief of Logistics 201ST Corps 203rd Corps Logistics Office Logistics Command Acquisition Agency 203rd Corps Central Workshop 205th Corps Logistics Office Logistics Support Operations Center 205th Corps Central Movement Agency Forward Support Group 207th Corps Logistics Office 207th Corps Class I National Supply Depot 1st Forward Support Depot 209th Corps Logistics Office Class III National Supply Depot 209th Corps 2nd Forward Support Depot Class V National Supply Depot 3rd Forward Support Depot Air Corps Logistics Office Air Corps Class VIII National Supply Depot 4th Forward Support Depot Intermediate Commands & Training Institutions G4 Sections Central Supply Depot Aviation Support Depot HSSB Depot 0 Depot 1 Depot 2 • Logistics Organization for the MoD and ANA:

  5. Roles & Responsibilities (National Level) Logistics Command: • Responsible for the MoD National Maintenance, Supply, and Distribution System • Provides guidance and management oversight for: • National Depots (NSD) • Central Movement Agency (CMA) • Central Workshop (CWS) • Logistics Support Operations Center (LSOC) • Forward Support Group (FSG) • Forward Support Depot (FSD) • Ensures all lower echelon agencies work together • Executes priority of movement, fill, and maintenance in accordance with MOD, ATL and General Staff directives/guidance and applicable

  6. Roles & Responsibilities (National Level) Logistics Support Operations Center(LSOC): • Falls under the Logistic Commander and is the Materiel Management Center for the ATL Supply chain • Provides Command and Control over the logistics enterprise for ATL Supply chain • Distribution Management Center makes modal determinations for sustainment and fielding of cargo Forward Support Group (FSG): • Acts as an intermediary between the Forward Support Depots (FSD) and the LSOC • Functions as the Headquarters for all FSDs • FSG must maintain information on stock balance status’ of FSDs • Does not approve or deny any request for materiel MoD Form 14 Reference Chapter 1-7b

  7. LOG Structure Located in Kabul ANA supply chain is based in Kabul, but each region maintains a Forward Support Depot (FSD)

  8. ANA MEDLOG System • MEDCOM • Establishes requirements • AT&L • Procures requirements via contract with vendors • LOGCOM • Receives, stores, and distributes supplies • National Supply Depot and regional Forward Support Depots • Medical Units • Report usage back to MEDCOM to develop requirements

  9. Responsibilities – AT&L Acquisition, Technology & Logistics (ATL): • Equips/sustains the military • Oversight of LOGCOM and Acquisition Agency • Establishes policies for logistics support systems • Creates and equips a sustaining base of supplies for the ANA Oversight agency for all logistics functions

  10. Responsibilities – Acquisition Agency Acquisition Agency: • MoD’s contracting authority • Provides contract & contract administration support for all classes of supply • Operates national codification system (assigns “NSN” to supplies) • Provides cost and pricing support to MoD Procures medical supplies for the ANA

  11. Responsibilities – LOGCOM Logistics Command (LOGCOM): • Responsible for storing and distributing all classes of supply • Oversight of National Depot and Forward Support Depots Stores and distributes medical supplies

  12. Responsibilities – MMC Material Management Center (MMC): • Provides Command and Control over the supply chain • Reviews all MoD14 submissions for approval before forwarding to the depot to be filled Approves MoD14s based on requirements list generated by MEDCOM

  13. Responsibilities – ASC Army Support Command (ASC): • Intermediary between the FSD and MMC • Headquarters for all FSDs • Does not approve or deny the contents of MoD14s, but does check for accuracy. If MoD14s are incomplete, they are returned to the FSDs. ASC Consolidates MoD14s and sends to MMC for approval

  14. Responsibilities – CLVIII NSD CLVIII National Supply Depot (CLVIII NSD): • Responsible for storage of CLVIII (Medical) to support the entire ANA • Receives, stores, accounts and prepares CLVIII for shipment to the FSDs Manages CLVIII warehouse to support the entire ANA

  15. Responsibilities – FSD Forward Support Depots (FSDs): • Provides CLVIII support for all ANA units in region • Has CLVIII warehouse • Stores 25% of annual CLVIII requirements for regions • FSDs also in Shorabak and Gamberi, but there is no CLVIII warehouse Regional Depots provide CLVIII support to the region

  16. ANA CLVIII Regional Depot System Camp Shaheen (MeZ) CLVIII Warehouse Hospital Garrison TMC X 3 AAF TMC Camp Zafar (Herat) CLVIII Warehouse Hospital Garrison TMC X 3 AAF TMC Kabul National Supply Depot National Military Hospital TMC X 12 Gamberi FSD, No CLVIII Warehouse Hospital under construction AAF TMC Kabul Camp Thunder (Gardez) CLVIII Warehouse Hospital Garrison TMC X 3 Camp Shirzai (Kandahar) CLVIII Warehouse Hospital Garrison TMC X 3 AAF TMC Camp Shorabak (Helmand) FSD, No CLVIII Warehouse Garrison TMC X 3

  17. Important Forms • MoD forms: • MoD Form 1 – Warehouse Receipt and Issue • MoD Form 2 – Stock Accounting Record • MoD Form 4 – Document Register • MoD Form 8 – Material Receiving Report • MoD Form 9 – Issue and Turn-In Document • MoD Form 14 – Request for Supplies • ANA only: • MEDCOM Form 58 (Form 58) – In-patient Med Request • MEDCOM Form 59 (Form 59) – Monthly Usage Report These documents request, track and account for supplies throughout the supply chain

  18. MoD 1 – Warehouse Receipt & Issue • MoD 1 – Records all materiel that physically enters or leaves the warehouse or storeroom • Who? Anyone who maintains stock. • National Supply Depot • Forward Support Depots • Hospital Storeroom • Pharmacy • Department Storerooms • When? • When stocks increase or decrease • Pharmacy: Weekly/monthly adjustments based on usage tracking

  19. MoD 2 – Stock Accounting Record • MoD 2: Used to account for stock and collect demand data • Who? Warehouses that support customers. • National Supply Depot • Forward Support Depots • When? • When supplies are issued to a customer • When items are received from vendors or supply system

  20. MoD 4 – Document Register • MoD 4: Used as a register of initiated supply actions (MoD14 requests, MoD9 issues, etc…) • Who? Units with a stock record account. • FSD – maintained by customer service • Hospital – maintained by quartermaster • When? • Unit submits a MoD 14 to next higher level • Unit receives supplies on a MoD 9

  21. MoD 8 – Material Receiving Report • MoD 8: Records receiving of material from outside sources • Who? Units that receive supplies from outside sources (donations, vendor deliveries). • National Supply Depot • Forward Support Depot • Hospitals • When? • Unit receives a donation • Confiscated supplies are turned in • Delivery is received from vendor

  22. MoD 9 – Issue and Turn-in Document • Purpose: The MoD Form 9 is a issue and/or turn-in document. It specifies what is being issued/turned-in, who the materiel is being sent to, and the quantity of the materiel. • Importance: The MoD Form 9 completes the supply system loop. It is used to reconcile the MoD Form 4 with the materiel actually received. This process identifies if the order is complete, partially filled, and howmuch is still owed to the requesting unit.

  23. MoD 14 – Request for Supplies • MoD 14: The basic form used to request items/supplies in the ANA Logistics System • Who? Units that want supplies. • Forward Support Depots • Hospital Storerooms • Pharmacies • Department storerooms • When? • User initiates a supply request Most commonly used form….know how to fill it out so you can advise the Afghans!

  24. Request for Materiel (MoD Form 14) • Purpose: Initiate a requisition or turn-in items for repair or disposition. As the vast majority of MoD Form 14s are requisitions, we will discuss this use. The use of the MoD 14 as a turn-in document will be covered in a training class at another time • Importance: The MoD Form 14 is the starting point for the entire supply system. Only properly filled out MoD Form 14s will make the supply system function properly, therefore, the success or failure of the system rests on each individual completing the MoD Form 14 properly • Sustainment process begins when the materiel needs of a supported unit are identified to its supporting logistics depot and the supply system by completely describing the materiel needed as a request / demand • MoD Form 14 communicates to supply system: • Unit identification of the description • Quantity of materiel needed • Urgency of need (Priority) • Date required (RDD = Required Delivery Date) • This form is used to provide the needed information to all levels above the supported unit, including contracting / purchasing, if necessary Reference Chapter 7-1

  25. Request for Materiel (MoD Form 14) • Submit a separate MoD Form 14 for each item of differing classes of supply • Example: If you are requesting Class II items and Class IV items on the same day, then you will need to fill out two separate MoD Form 14s; one for Class II and another for Class IV items • The Document Sequence Numbers for all requests in one day should not repeat, and should be chronological • ExampIe: You are ordering boots and underwear (class II items) along with sandbags and plywood (class IV items). The Document Sequence Numbers should be 0001 for the boots, 0001 for the underwear, 0002 for the sandbags, and 0002 for the plywood

  26. Request for Materiel (MoD Form 14) • Single MoD Form 14 is forwarded through entire system until completely filled • Allows tracking via the Unique Document Number (MoDDAC + “Julian date” + Document Sequence Number) • No consolidation occurs at any level • Only one Class of Supply per MoD Form 14 • Each Line item listed on MoD Form 4, but has the same Document Sequence Number for tracking • Clearly defined number of required signatures • Depends on level that the MoD Form 14 is generated and which level the MoD Form 14 is completely filled • If initiated at lowest level (infantry company) and filled at the highest depot, NO MORE THAN 7 SIGNATURES AUTHORIZED (TOTAL) • Clearly defined MoD Form 14 process at each level

  27. MoD 14 Flow – ANA CLVIII NSD MMC ASC FSD RMH Depot issues supplies/equipment on a MoD 9 based off approved MoD 14 CLVIII Manager validates requirements, then either signs MoD14 and sends to CLVIII NSD or denies and returns to ASC ASC CC only signs MoD 14, does not approve/disapprove FSD CC approves & signs, then issues items if on hand, or forwards to the ASC NMH Generates MoD 14 Everything in the supply chain starts with the end user and a MoD 14

  28. Lifecycle of Meds/Supplies (ANA) We need X MEDCOM adds to requirements list Procured via AT&L Item delivered to NSD # = form updated or filled out 1 2 8 End User submits request for X FSD fills or forwards FSD Customer service forwards to ASC ASC signs & forwards to MMC MMC validates & forwards to NSD NSD fills order 14 4 4 9 1384 1 2 Hospital storeroom issues to department Hospital Only 1 9 Delivered to FSD FSD fills order RMH receives item Monthly usage report to MEDCOM Expires – Destruction letter to MEDCOM Prescribed to outpatient or 1 2 1 2 1 4 9 4 59 Rx Item is a narcotic Issued to inpatient ward 57 58

  29. استفاده از فورم 1299 اسناد محاسبه دیپو اردوی ملی وزارت دفاع Uses of the Stock Accounting Record- MoD ANA Form 1299 • دفتر عمومی محاسبه که در تمام معاملات برای یک بخش واحد اسناد میسازد. • ترتیب ثبت مکمل دیپو به لست اقلام ذخیره نشده ضرورت ندارد. فقد فورم 2 و فورم 4.0 وزارت دفاع نگهداشته شود. زمانی که معیاد قانونی برای لست مواد غیر ذخیره شده داده شد، باید فورم 1298 و 1299 وزارت دفاع آماده گردد. An accounting ledger that records all transactions for a single item A complete stock record set is not needed for Non-stockage List Items. Only the MoD Form 2 and MoD Form 4 are kept. When due-outs are given for Nonstockage List items, prepare MoD Form 1298 and MoD Form 1299.

  30. ثبت خروجی فورم 1298 اردوی ملی ANA Form 1298 Due Out Record • ثبت خروجی ریکارد اجناس دیپورا که دارای یک واحد حمایه کننده قبل از تکمیل شدن تقاضا ها تاسیس می کند/تکمیل نمودن مکمل با دیپو بطوریکه درخواست شده است. • زمانیکه این فارم تهیه گردید وابسته با فارم 2ثبت محاسبه دیپو وزارت دفاع حفظ گردد. The due-out record establishes a record of the materiel / stocks owed to a supported unit until all requests are completed / completely filled with stock as requested. This form when initiated is retained with the MoD Form 2 Stock Accounting Record that it is associated with.

  31. فارم 1298 اردوی ملی افغانستان جهت استفاده ثبت خروجی ANA Form 1298 Due Out Record Use با فارم 1298 وزارت دفاع بعنوان ASLسفارش معوق یا ثبت خروجی استفاده خواهد گردید. این همچنان میتواند برای لست اجناس غیر ذخیره شده در صورت لزوم دید استفاده گردد. تمام ورودی ها با رنگ طوریکه معلوم گردد تهیه خواد شد. The CSSK, FSD and NLD will use the MoD Form 1298 as the ASL backordered or due-out record. It is also used for non-stockage list items when required. All entries will be made in ink unless otherwise indicated.

  32. کاربرد فورم های 1298 و 1299 اردوی ملی ANA Forms 1298 and 1299 Exercise • توضیح نوت فورمهای 1298، 1299 و 2 برای هر دانش آموز. • باز کردن حکم لوجستیک وزارت دفاع و دریافت چپتر 9-4 • استفاده معلومات داشته در سلاید های ذیل جهت خانه پری فورم. Hand out the ANA 1298, 1299, and 2 forms to each student Open MoD Logistics Decree and read chapter 4-9 Use information on following slides to fill out form

  33. MEDCOM Form 58 – In-patient Med Request • MEDCOM 58: Form used to track medication requests for hospitalized patients. • Who? • Nursing ward • When? • When medications are needed for in-patients

  34. MEDCOM Form 59 – Monthly Usage • MEDCOM 59: Form used to track monthly usage of pharmaceuticals. • Who? • Pharmacy • When? • Once a month after consolidating daily usage

  35. Common MoD and MEDCOM FormsDari • MoD Form 1 • MoD Form 2 • MoD Form 4 • MoD Form 8 • MoD Form 9 • MoD Form 14 • MoD Form 1298 • MoD Form 1299 • MEDCOM Form 58 • MEDCOM Form 59

  36. Warehouse Receipt and Issue(MoD Form 1)

  37. فورم 1 وزرات دفاع – فورم رسید و صدورمواد ازگدام

  38. فورم 1 وزرات دفاع – فورم رسید و صدورمواد ازگدام ??? ? ??? ? ????? ?????? ???? ??? 1 ???? MoD Form 1 Warehouse Reciepts and Issues (Mizan 1385) 2. Supported Unit MoDDAC-Corps/Brigade/Kandack/Company or Agency 1. Supporting Unit MoDDAC-Corps/Brigade/Kandack/Company or Agency ???? / ???? / ??? / ??? ???? : ???? ????? ????? ???? / ???? / ??? / ??? ???? : ???? ????? ????? 5. Solar Date 4. Solar Julian Date 3. Sequential Number ????? ???? ????? ????? 12. Additional Data 11. Balance on Hand 10. Quantity Issued 9. Quantity Received 8. Item Number or Manufacturer 7. Form Document Name/Serial Number 6. Document Number : ???? : ???? ???? ????? ??? ???? ?????? ???? ?????????? ?????????? ???? ????? ?? ????? ????? ???? ???? ??? ???? ????? بلاک 1 . جزوتام حمایه کننده . ثبت کارت یا فورم رسید و صدور مواد جزوتام و وزارت دفاع ملی اردو ملی افغانستان . بلاک 2 . جزوتام حمایه شده : این بخش زمانی تکمیل میشود که مواد به دیپو واحد ویا جزوتام حمایه شده انتقال داده میشود. فورم رسید و صدور مواد جزوتام و وزارت دفاع ملی اردو ملی افغانستان را ثبت نمائید. زمانیکه مشتری بصورت فزیکی مسئولیت املاک را از دیپو صادر کننده نگیرد ، پس اسناد بواسطه دریور انتقال دهند ه امضا خواهد شد و زمانیکه مواد انتقال داده میشود یک نقل اصلی و دو نقل کاپی این فورم ضرورت تا مواد را تا به جزوتام حمایه شده همراهی نماید. کاپی سوم امضا شده ان را به بخش کنترول محموله ها دیپو حمایت کننده باز گردانیده و تا زمانی که فورم 9 امضا شده که از جزوتام حمایت شده برگشتانده میشود ، به حالت تعلیق قرارداده میشود.

  39. لطفاً نوت نمائید: فورم 4 کنترول متشکل ازکود نظارتی وزارت دفاع ، تاریخ هجری شمسی و شماره مسلسل اسناد میباشد. بلاک 8 . بخش نمبر و کود تولید کننده: نمبر بخش یا نمبر کود مواد را که از طریق فورم 8 یا 9 وزارت دفاع صادر و اخذ میگردد ثبت نمایئد . حصول اطمینان نمائید که تمام اسناد همراه با مواد در مطابقت هستند . بلاک هفت :شماره وانواع اسناد : کنترول نمبررا ثبت ویک شماره برای اسناد که از طریق فورم وزرات دفاع 4 امضا شده ایجاد نمائید.

  40. Stock Accounting Record (MoD Form 2)

  41. فورم 2 وزارت دفاع اردوی ملی ANA MoD ANA Form 2

  42. Due-In Log (MoD Form 1299)

  43. ثبت ورودی فورم 1299 اردوی ملی ANA Form 1299 Due In Record

  44. خانه پری فورم 1299 اردوی ملی Filling out the ANA Form 1299 اصول معلومات کلیدی: • وارد کردن بخش یا تعداد اقلام به عنوان موارد ثبت شده در فورم 2 وزارت دفاع • درج گردیدن تاریخ هجری شمسی . • درج گردیدن تاریخ مسلسل هجری شمسی . • نمبر مسلسل اسناد درخواست. • تعداد درخواست شده ( مقدار وارد شده ) • Key Data Elements: • Enter the part or item number as recorded on the MoD 2 • Solar Date of the posting to the record • Solar Chronological date of the posting to the record • Document serial number of the request • Quantity requested (the due in quantity)

  45. Due-Out Log (MoD Form 1298)

  46. فارم 1298 اردوی ملی افغانستان جهت استفاده ثبت خروجی ANA Form 1298 Due Out Record

  47. تکمیل نمودن فارم 1298 اردوی ملی افغانستان Filling out the ANA Form 1298 • کلید اصلی اطلاعات • درج نمودن بخش یا نمبر اقلام مانند که در فارم 2 وزارت دفاع ثبت گردیده است. • درج گردیدن تاریخ هجری شمسی . • درج گردیدن تاریخ مسلسل هجری شمسی . • کود های نظارتی وزارت دفاع برای جزوتام درخواست کننده/ جزوتام حمایه • یک تعداد محدود اسناد از فورم درخواستی 14 وزارت دفاع • اولویت درخواست یا تقاضا • تصنیف • کود لست ذخیره کردن • Key Data Elements: • Enter the part or item number as recorded on the MoD 2 • Solar Date of the posting record • Solar Chronological date of the posting record • The MoD DAC for the requesting unit/supported unit • Unique document number of the request from the MoD 14 • Priority of the request • Nomenclature • Stockage List Code

  48. کاربرد فورم های 1298 و 1299 اردوی ملی ANA Forms 1298 and 1299 Exercise • توضیح نوت فورمهای 1298، 1299 و 2 برای هر دانش آموز. • باز کردن حکم لوجستیک وزارت دفاع و دریافت چپتر 9-4 • استفاده معلومات داشته در سلاید های ذیل جهت خانه پری فورم. Hand out the ANA 1298, 1299, and 2 forms to each student Use information on following slides to fill out form

  49. متن شماره 1 Scenario#1 • سابقه: • شما در محلی کارمیکنید که توسط جزوتام های اعزامی حمایه میگردد. • شما انجکشن دیازیپم را ذخیره کرده اید. • وظیفه : - فورم 2 وزارت دفاع، ثبت محاسبه دیپو برای این اقلام را بسازید. • Background: • You work at a location that supports deploying units • You stock Diazepam Injection USP • Task 1: • Create an ANA Form 2, Stock Accounting Record for this item.

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