Site License Advisory Team

1. Site License Advisory Team August 29, 2014 meeting

2. Agenda • MATLAB Codes • Process update for network concurrent servers • Minitab License Server Update • SLS Funding Update • Autodesk Changes • Survey Tools for Research • Renewals and Upgrades • SPSS • ArcGIS/ESRI • MATLAB • SAS • Red Hat Enterprise License • Adobe CC and MS SQL

3. MATLAB Codes • The MATLAB renewal was impacted by the SLS move from OCIO to Purchasing • Funding questions were resolved • Codes ceased functioning for new installs at 9 AM, 8/28 (yesterday) • New code received this AM • Purchasing is sending codes to all open requestors • Codes available in Self Service (go.osu.edu/it)

4. MATLAB Codes:Network Concurrent Licenses • Created a new workflow in Self Service for these codes • Codes still need to be created by hand, but this ensures correct information is collected • The workflow is available during normal MATLAB requests • During the request for MATLAB, the system will ask if it is a single machine, or a network server request, and allow you to fill in the information.

5. MATLAB Network Codes

6. MATLAB Network Codes

7. MATLAB Network Codes • If this process works well, we may continue to expand it for other products • The aim is to reduce the number of requests that come to personal email boxes

8. Minitab • Through funding by the Fisher College of Business and Statistics, there will be no cost change for Minitab (it will remain free of charge to end user) • Renewal code is pending • OCIO will update the license server so there should not be an interruption in service • Current license expires on Sunday • Renewal of v. 16, upgrade to 17 next month

9. SLS Funding in Purchasing • The move to Purchasing for Site Licensing is complete • Purchasing has different rules for funding than OCIO did • All products must be fully paid for by June 30 • No exceptions

10. SLS Funding in Purchasing • Full-Funding of software requires changes to how SLS interacts with the community • Today, SLS operates on a mixture of cost-shares and cost-per-copy purchases • SLS began moving toward a larger cost-share version in 2010 (SPSS, in particular) • Purchasing has asked me to complete the conversion • What this means: SLS will seek up-front funding from OSU departments where possible • Departments using the software heavily will be asked to provide the budget to retain that software

11. Products that may be affected by new funding processes • SAS • NVivo • SigmaPlot • SPSS, MATLAB, SYSTAT • OCIO Shares need to be replaced in these products before FY16 starts • Already updated products: • Minitab • PowerTerm • JMP & Genomics

12. Autodesk • Agreement expires on Sept. 7, 2014 • Autodesk has changed their agreement • The product is “free for educational use” • Universities get allotments of the free licenses • SLS will manage these licenses • Facilities use is no longer free • “Facilities Use” is any use that revolves around our facilities that is not done by a student or student employee learning a skill or engaged in a class

13. AutoDesk • Teaching Use Update • V. 2014 is perpetual • 2015 products are: • Education Master Suite product titles • Our current suite • Entertainment Creation Suite product titles • New addition • Additional ARC product titles • New addition • Facilities Use Update • V. 2013 is perpetual • 2014 may be, pending response • 2015 products are: • Autodesk Building Design Suite (Standard, Premium, or Ultimate) • Autodesk Infrastructure Design Suite (Standard, Premium, or Ultimate) • 90% discount off commercial pricing to obtain these

14. Survey Tools for Research • Current spend on survey tools is not small • Broken down between four primary vendors • Most transactions are on PCards • Are there other vendors we know of out there? • SLS is looking to consolidate on a single vendor, if possible

15. Renewals • SPSS • Renewed on July 31, 2014 • Codes provided to all customers who requested them • Codes currently available in Self Service

16. Renewals • ArgGIS/ESRI • Licenses expired July 30; OCIO created and rolled out a new license server • esri.service.ohio-state.edu, port 27000 • Rolling out license information as quickly as possible to current users who cannot access the above license server • Desktops/Servers: Contact software@osu.edu (copy dangler.8) with version, MAC address, and number of copies • Concurrent License Servers: contact software@osu.edu (copy dangler.8) with version, MAC address, and number of concurrent copies you need. • Turn-around expected to be 5 business days • Funding request to departments who agreed to costs to happen this month

17. Renewals • SAS • Licenses expire Sept. 30 • Pricing may change: examining process on this • Codes expected in mid-October • JMP • Licenses expire Nov. 30 • Sigmaplot • Licenses expire Dec. 31

18. Red Hat • Site Licensing has been set up to manage accounts as of 8/25 • Place a request for access at software@osu.edu for now • Satellites are not included • OCIO has requested a single price list and a mechanism for purchasing • Agreement covers all support at the university

19. Adobe CC And MS SQL • OSU Purchasing will take the recommendation to purchase Adobe CC to the Senior Fiscal Officers for FTE-based funding approval • OSU Purchasing has secured the site-wide SQL license, and will also seek FTE-based funding approval from the SFO’s for this

20. Questions/Comments • Next meetings • September 30, 2014, 10 AM • October 31, 2014, 10 AM • (Tentative) December 1, 2014, 10 AM (due to Thanksgiving holiday) • We may expand these meetings to include Hardware and Infrastructure • For SLS Questions, copy software@osu.edu with any correspondance