Workforce Demographics

2. 2

3. 3 Source: # Civilians / Locations – People (civ).ppr # Field Commands - CAS Directory Budget - DCMA-FBB Reimbursables - DCMA-FBR Contracts / Contractors / $ Values - Agency Briefing Data.xls (Query Studio Reports) Govt Prop / PPRs / PBPs – propertyvalue.imr / ppr1.imr / pbp1.imr (Query Studio Reports)Source: # Civilians / Locations – People (civ).ppr # Field Commands - CAS Directory Budget - DCMA-FBB Reimbursables - DCMA-FBR Contracts / Contractors / $ Values - Agency Briefing Data.xls (Query Studio Reports) Govt Prop / PPRs / PBPs – propertyvalue.imr / ppr1.imr / pbp1.imr (Query Studio Reports)

4. 4 Workforce Demographics Source: People (civ).ppr Mil_0405.xlsSource: People (civ).ppr Mil_0405.xls

6. 6 Contract Workload by Service Source: Agency briefing data.xls (query studio reports) CAS DirectorySource: Agency briefing data.xls (query studio reports) CAS Directory

8. 8

10. Ms. Patricia Kirk-McAlpine/ Mr. Mitch Howell Ground Systems & Munitions PEO Ammunition BG Izzo, USA Picatinny Arsenal JPEO Chemical and Biological BG Reeves, USA JPEO/CBD PEO Combat Support & Combat Service Support BG Bartley, USA TACOM PEO Command, Control, Communications, Computers, and Intelligence & Space Mr. Bauman, USN SPAWAR PEO Command, Control and Communications (Tactical) MG Mazzucchi, USA CECOM PEO Ground Combat Systems Mr. Fahey, USA TACOM JPEO Joint Tactical Radio Systems Mr. Bauman, USN SPAWAR PEO Simulations, Training & Instrumentation Dr. Blake, USA STRICOM PEO Soldier BG Moran, USA TACOM DRPM Expeditionary Fighting Vehicle COL Brogan, USMC MARCORSYSCOM Joint Munitions Command COL (P) Rogers, USA Rock Island Arsenal TACOM Life Cycle Management Command MG Lenaers, USA TACOM PEO Intelligence, Electronic Warfare and Sensors Mr. Bair, USA CECOM Enhanced Program Support Network DRPM (FCS) Unit of Action BG (P) Cartwright, USA TACOM Space and Missiles PEO Integrated Warfare Systems RDML Frick, USN NAVSEA PEO Missiles and Space BG Cannon, USA AMCOM PEO Space Lt Gen Hamel, USAF SMC PEO Space Systems Dr. Breedlove, USN SPAWAR PEO Strike Weapons & Unmanned Aviation RADM Heely, USN NAVAIR PEO Weapons Maj Gen Chedister, USAF AAC PEO Missile Defense Agency Dr. Sanders MDA DRPM Strategic Systems Programs RADM Young, USN NAVSEA NASA International Space Station, Mr. Suffredini Space Shuttle, Mr. Parsons

11. PostAward So, You’ve Got a Government Contract…… Now What?

12. First, Review the Contract Read the contract to determine: The administration office (face page of contract) The payment office (face page of contract) The type of contract (section B of contract or specific clauses) Packaging requirements (section D of the contract) Inspection requirements (section E of the contract) Delivery schedule requirements (section F of the contract) Payment terms (section G of the contract) Transportation requirements Special Requirements (look at the FAR and DFARS clauses [in full text or incorporated by reference] in the contract)

13. Government Points of Contact Identify the Points of Contact and Authority for the Government Who is the Government’s primary point of contact for the contract? Are there functional specialists for different areas? Who will administer the contract for the Government? Is it different from the PCO? Who has the authority to change the terms of the contract? Remember that only a Contracting Officer can change the terms of the contract Get all changes in writing by contract modification

14. Contract Types What type of contract do you have? Different contract types have different characteristics such as: Fixed Price – not subject to price adjustment, may have contract financing terms (progress payments, performance based payments) Cost Reimbursable – requires an approved accounting system and internal controls, reimbursed for costs incurred on a public voucher, costs are provisionally approved and subject to final audit, may require DCAA or COTR approval of public vouchers Time & Materials/Labor hour – form of cost reimbursable contracts, reimbursement at fixed labor rates and cost of materials (for T&M only) Commercial – fixed price and T&M only, contract terms intended to more closely resemble those customarily used in the commercial marketplace.

15. Special Requirements Identify the FAR/DFARS clauses that have Special Requirements upon the contractor or Government. Examples may include: Government Property First Article Security requirements Dangerous/Hazardous Materials Quantity Options Option Years Economic Price Adjustment Clause Patents Report required Limitation of Cost or Funds Clause Unpriced Order/Line Items requiring definitization Electronic Funds Transfer (EFT) required Electronic Invoice Submission required

16. Payment Terms Payment Terms Who Pays? Where does the invoice go? Does someone approve the invoice? (DCAA, COTR, ACO) What information does the invoice need to include? Does the contract authorize contract financing (performance based payments, progress payments, public vouchers)?

17. Delivery Requirements Delivery schedule requirements What is the required delivery schedule? Are partial shipments authorized? Is the contract a rated order? Is this an urgent buy?

18. Inspection Requirements Inspection requirements Does the contract require a Material Inspection and Receiving Report (DD250 for DoD contracts)? The inspection/receiving report is a vital document in the contracting process. In most cases, the government uses the form to verify inspection and acceptance of your material. The contractor is responsible for preparation and distribution this document Does the contract require a letter of transmittal? Does the contract specify inspection/acceptance as source, destination, or a combination of both? Ensure that the Government formally acknowledges acceptance for contract that require destination acceptance Who is responsible for inspection and acceptance of the product or service?

19. Packaging and Transportation Packaging requirements Are their special packaging requirements? Are their packing, preservation, or marking requirements? Transportation requirements Who pays for the transportation costs? GBL FOB Origin/Destination

20. Electronic Commerce Electronic Contracting DFARS 232.7002 requires that all payment requests on DoD contracts shall be made in electronic form Exceptions include purchases using the Government purchase card, awards to foreign vendors, classified contracts/purchase orders, contracts awarded by deployed contracting officers, and purchases to support unusual or compelling needs Exception when the contractor is unable to submit or DoD is unable to receive a payment in electronic form and the contracting officer, payment office, and contractor mutually agree

21. Electronic Commerce (cont) Electronic Contracting (continued) The DoD accepted electronic forms for transmission are Wide Are Work Flow Web Invoicing (no longer supported) American National Standards Institute (ANSI) X.12 electronic data interchange (EDI) formats Wide Area Work Flow is an interactive web-based application that allows vendors/contractors to electronically submit invoices and receiving reports (DD250s) for DoD contracts; and for the Government to inspect, accept, receive, and pay electronically. A DFARS change has been proposed to mandate the use of WAWF as the only authorized format for submitting electronic invoices More information on WAWF can be found at https://wawf.eb.mil.

22. Contract Closeout Ensure that all contractual actions have been completed – final payment does not equate to contract completion Close the loop on all action items such as: All price adjustments have been negotiated Settlement of subcontracts by prime Disposition of classified material completed Final patent/royalty report submitted and cleared Plant clearance report submitted Government property clearance received Final subcontracting plan report submitted Final overhead rates settled Final invoice submitted and paid

23. Useful Links Federal Acquisition Regulation/Defense Federal Acquisition Regulation http://farsite.hill.af.mil/farsite_alt.html Defense Procurement and Policy (DPAP) http://www.acq.osd.mil/dpap/index.html DD250 Guidance and helpful hints http://guidebook.dcma.mil/77/guidebook_tools.htm Defense Finance and Accounting Service (DFAS) Contractor Pay Website http://www.dfas.mil/contractorpay.html DFAS Contract Pay Booklet http://www.dfas.mil/contractorpay/ContractPayInformation.pdf

24. Useful Links Wide Area Workflow information http://home.dcma.mil/dcma-itb/wawf_summary.htm http://www.dcma.mil/DCMAHQ/cntr-dcmac-j/wawf.htm WAWF training http://www.wawftraining.com/ DFAS Electronic Commerce Users Tool Box http://www.dfas.mil/contractorpay/electroniccommerce/ ECToolBox.html

25. Small Business

26. Small Business

27. Small Business Reports

28. Small Business Reviews