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2008-09 SURVEY 5 REPORTING TIPS

Number of End of Year Status records Two Student End of Year Status records may be ... in school or non-disabled students who are returning for one ...

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2008-09 SURVEY 5 REPORTING TIPS

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  1. 2008-09 SURVEY 5 REPORTING TIPS

  2. Purposes • Identify dates for processing • Identify required formats for reporting • Identify common reporting issues • Identify changes for 2008-09 reporting

  3. Reporting Dates • Survey 5, 2008-09 • Due Date: August 7, 2009 • State Processing: August 3 – September 4, 2009 • Final Update/Amendment Date: February 28, 2010

  4. Reporting Dates • Survey 5, 2009-10 • Due Date: August 6, 2010 • State Processing: August 2 – September 3, 2010 • Final Update/Amendment Date: February 28, 2011

  5. Formats Required • Formats that are to be reported are: • A complete listing of required formats is found in Appendix J of the User Manual. • Formats that are not reported are: • Student Course • Teacher Course • Responsible Instructor • Student Transportation

  6. Who to Report For reporting period 5 submit this record for any student: • who was in membership at any time during the school year, • who was expected to attend school but did not enter as expected, • for whom a Diploma Type of W43, W45 or W52 is being reported on the Student End of Year Status record,

  7. Who to Report Continued For reporting period 5 submit this record for any student: • who was identified as migrant ages 3-21, was not enrolled in school and has not graduated from high school, • who has been identified as disabled and received services at a private school from the public school district, and • who participated in a Title I program at a private school.

  8. Who to Report Continued No records are needed in Survey 5 for: • McKay Scholarship students unless they attended a course in the school district. • Home Education students unless they also received instruction in the school district. • Private School students unless they also received instruction in the school district or had a services plan.

  9. Reporting Tips Student Demographic Format • Report only one student demographic record for each student. • Graduation Options – All students should have a code reported on the Student Demographic format. Codes 1-8 are to be reported for students enrolled in grades 9-12, and Code Z is the default for all students not in 9-12. The codes are used to distinguish between standard or accelerated option/curriculum plans for graduation.

  10. Reporting Tips Student Demographic Format • Lunch Status – Report a student as eligible for free or reduced price lunch if the student was eligible at any time during the school year. • English Language Learners, PK-12 – Report the student’s status at the end of the school year or at the time the student withdrew from school. Do not report ZZ for a student just because the student transferred out of the district.

  11. Reporting Tips Continued End of Year Status Format • Postsecondary Plans – Report for all students eligible to receive a Standard Diploma, Special Diploma, Certificate of Completion, or Special Certificate of Completion. • Dropout Prevention Primary Reason for Dropping Out of School – one response collected from dropouts in Exit Interviews. • Dropout Prevention Secondary Reason for Dropping Out of School – one response collected from dropouts in Exit Interviews • Dropout Prevention Possible Influences A-I – Multiple responses from dropouts collected at Exit Interviews • New Data Element0910 - .Dropout Prevention Actions Taken – multiple responses from dropouts collected at Exit Interviews

  12. Reporting Tips Continued End of Year Status Format Continued • Number of End of Year Status records – Two Student End of Year Status records may be submitted for a student. This can occur when a high school student leaves the PK-12 program and receives an Adult Standard High School Diploma (Diploma Type W43, W52, or W53) or a State of Florida Diploma (GED) (Diploma Type W45). In this instance, one End of Year Status record will be submitted with Grade Level PK-12 and one with Grade Level 30-31.

  13. Reporting Tips Continued End of Year Status Format Continued • Grade Promotion Status – • Codes A, P, and R are used for the majority of students. • Use code P for students who earned a diploma or certificate at any time during the school year. • Code Z should only be used for PK students not promoted to KG, students not promoted in continuous progress schools, District 71 students, or grade 30 or 31 students.

  14. Reporting Tips Continued End of Year Status Format Continued • Grade Promotion Status – • Code N should only be used for students not enrolled at the end of the school year. • Code D should only be used for disabled students who opt to remain in school or non-disabled students who are returning for one additional year. See Additional School Year TAP link below.

  15. Reporting Tips Continued End of Year Status Format Continued • Good Cause – Reported for third grade students who did not meet the requirements for promotion, were assigned promotion Code A, and were promoted based on exceptions or special circumstances as defined in 1008.25(6) Florida Statutes.

  16. Reporting Tips Continued Prior School Status/Student Attendance Format • Prior School Status/Student Attendance records -- Submit this record for each PK-12 student who was in membership in any school or enrolled in any course in the district from the first day of the school year to the last day of the survey period as well as any student who withdrew between school years. Students in School Number, Current Enrollment N998 and N999 should be reported. A separate record must be submitted for each school of enrollment and each entry/reentry date.

  17. Reporting Tips Continued Prior School Status/Student Attendance Format Continued • Attendance – Days Present, Annual; Days Absent, Annual; and Days Absent, Annual not Related to Disciple. (See Attendance 101 presentation for details) • Withdrawal Codes; Withdrawal Reason; Diploma, Type; and Certificate of Completion, Type – Verify that the Withdrawal Code reported on Prior School is the same as the Withdrawal Reason; Diploma, Type; or Certificate of Completion, Type reported on End of Year Status. See Appendix A for a complete listing. • Withdrawal Date – The latest withdrawal date should be reported for all students in grades PK-12.

  18. Reporting Tips Continued Student Assessment Format • Records to be sent--Districts will only submit student assessment records during Survey 5 for students in KG-12 membership who have been targeted for reading intervention consistent with the district’s K-12 Comprehensive Reading Plan. Send only assessment information that has not been sent in a previous reporting period and only assessment information that is not being reported via the Progress Monitoring and Reporting Network (PMRN). • The requirement to send standardized assessment scores for all students in grades KG-03 who took a standardized test in Reading Comprehension or Math Problem Solving or both has been eliminated for 2008-09.

  19. Reporting Tips Continued Federal Reporting Concerns • Special attention should be given to accurate reporting of these elements. • Incident, Injury-Related—new SESIR element for 2008-09. • Weapon Description and Weapon Related – SESIR elements.

  20. Other Changes for 2008-09 • Student Course Transcript Information Format • Course Flag – Added “+” Additional Credit Courses –This is only for one district piloting this program in 0809. • Course, State Subject Area Requirements – • Added code “SV” (Half Science and Half Vocational) • Added code “PA” (Practical Arts with artistic content) • Redefined code “VO” from Vocational (either Practical Arts Vocational or Exploratory Vocational) to Career & Technical (excluding courses coded PA)

  21. Helpful Links • Appendix A – Attendance Recordkeeping Required Codes for Grade PK-12 Students http://www.fldoe.org/eias/dataweb/database_0809/appenda.pdf • Appendix B – Attendance Recordkeeping Required Codes for Adult Students http://www.fldoe.org/eias/dataweb/database_0809/appendb.pdf • Automated Student Attendance Recordkeeping System Handbook http://www.fldoe.org/eias/dataweb/atdm.pdf

  22. Helpful Links Continued • Appendix J – Reporting Format Schedule http://www.fldoe.org/eias/dataweb/database_0708/appj0708.pdf • Automated Student Information System Database Requirements http://www.fldoe.org/eias/dataweb/student_0809.asp

  23. Helpful Links Continued • Coding Students Who Remain in School Beyond the Initial Year of Completionhttp://www.fldoe.org/eias/dataweb/tech/coding.pdf • DOE Database Workshop Presentations http://www.fldoe.org/eias/databaseworkshop/presentations.asp

  24. Follow Up Question and Answer Session Submit Questions to dbweias@fldoe.org Or call (850) 245-0400

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