SESIS BROWN BAG SESSIONS

1. SESIS BROWN BAG SESSIONS IEP Amendments and Reconvenes

2. Today’s Agenda • IEP Amendments vs. Reconvenes • IEP Enhanced Amendment Process • IEP Reconvene Process • System Demonstration • Questions from the Audience New York City Department of Education | Special Education Student Information System Project

3. IEP Amendments vs. Reconvene in SESIS • Amendments • Depending on the circumstance the user may create a Notice of IEP Meeting, or a Waiver of IEP Meeting, when an IEP Amendment is needed. • The Date of IEP will be the same as the IEP being amended when an IEP Amendment is completed. • Associated compliance dates will not change. • The attendance page may be required as part of an IEP amendment. • Reconvenes • A Notice of IEP Meeting will always be created for an IEP Reconvene. • For IEP Reconvenes the new IEP date will be entered on the IEP and captured on the Student Profile once the document is finalized. • Compliance dates will adjust accordingly based on the new IEP Date. • The attendance page is always required as part of a Reconvene. New York City Department of Education | Special Education Student Information System Project

4. Enhancement to IEP Amendment Process • Two document templates have been added as part of the Amendment Process: • Waiver to Hold an IEP Meeting to Amend the IEP • Notice of IEP Amendment / Reconvene New York City Department of Education | Special Education Student Information System Project

5. Enhancement to IEP Amendment Process • If NOT holding an IEP Meeting as part of an amendment: • Create the Waiver to Hold an IEP Meeting to Amend the IEP • This will provide documentation that the parent agreed to waive the meeting • Fax the signed waiver into SESIS using the fax coversheet created from the the waiver template. New York City Department of Education | Special Education Student Information System Project

6. Enhancement to IEP Amendment Process • Create the Notice of IEP Amendment / Reconvene and type “Amendment” in the comment field. • Indicate “Amendment” on the Notice via the ‘Type of Notice’ dropdown. • Finalize the Notice when completed. New York City Department of Education | Special Education Student Information System Project

7. Enhancement to IEP Amendment Process • The amendment is made to the “finalized” IEP by utilizing the “Create Revision of this Document” link from the “More Actions” toolbar. New York City Department of Education | Special Education Student Information System Project

8. Enhancement to IEP Amendment Process • The IEP Amendment field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment. • The Date of IEP will remain the same as the date from the original finalized IEP. • Either the Attendance page or signed Waiver will be faxed into the system and the IEP is finalized. • Associated compliance dates will NOT changefor an Amendment. New York City Department of Education | Special Education Student Information System Project

9. SESIS Reconvene Process • A reconvene in SESIS indicates that a change will be made to the IEP and a meeting with the parent must be held. • Compliance dates will be calculated with the new IEP reconvene date. New York City Department of Education | Special Education Student Information System Project

10. SESIS Reconvene Process • The process is started by: • Creating the Notice of IEP Amendment / Reconvene and typing “Reconvene” in the comment field. • Indicate “Reconvene” on the Notice via the “Type of Notice” dropdown. • Finalize the Notice once completed. New York City Department of Education | Special Education Student Information System Project

11. SESIS Reconvene Process 4. You can OPTIONALLY Indicate the meeting is a follow up by checking the box on the Notice and select the reason for the reconvene. New York City Department of Education | Special Education Student Information System Project

12. SESIS Reconvene Process • Changes are made to the “finalized” IEP by utilizing the ‘Create Revision of this Document’ link from the ‘More Actions’ toolbar. New York City Department of Education | Special Education Student Information System Project

13. SESIS Reconvene Process • The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment. • The Date of IEP will change to the new date of the IEP meeting. • Attendance page is faxed into the system and the IEP is finalized. • Associated compliance dates WILL change. New York City Department of Education | Special Education Student Information System Project

14. SESIS Reconvene Process • The Reconvene of an IEP Meeting field on the Cover Page will be pre-populated (not editable) based on the criteria selected on the finalized Notice of IEP Amendment. • The Date of IEP will change to the new date of the IEP meeting. • Attendance page is faxed into the system and the IEP is finalized. • Associated compliance dates WILL change. New York City Department of Education | Special Education Student Information System Project

15. How Do I Get More Information? • SESIS Help Topics • SESIS Computer-Based Training Modules • SESIS Training Guides • If you are located at a DOE location, use • http://intranet.nycboe.net/SESIS • If you are not located at a DOE location, please use • https://portal.nycenet.edu/SESIS 15

16. Questions from the Audience