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EDUSAFE Project administration

EDUSAFE Project administration. EDUSAFE Kick-off meeting 17.9.2012 CERN Hanna Poikela. What is EDUSAFE Project Office and what does it do?. What is EDUSAFE Project Office?. A body that is designed to facilitate the network administration

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EDUSAFE Project administration

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  1. EDUSAFE Project administration EDUSAFE Kick-off meeting 17.9.2012 CERN Hanna Poikela

  2. What is EDUSAFE Project Office and what does it do? EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  3. What is EDUSAFE Project Office? • A body that is designed to facilitate the network administration • Supports all the partners in the execution of the project • helps in planning and execution of network activities • Responsible for the non-technical aspects of the network • Assists the EDUSAFE Network Coordinator EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  4. Members of the Project Office EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  5. How do we help you? • Assistance in managing your WPs • mailing lists • Indico events • Prepare training and outreach material • Posters, flyers, material for press • distribution • Prepare meetings • Access rights • Point of contact EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  6. Management and training support EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  7. Milestones and deliverables- responsibilities EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  8. Technical Deliverables, 1/2 EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  9. Technical Deliverables, 2/2 EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  10. Technical Milestones EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  11. Non-technical responsibilities • Recruitment summary • ½ page on how the recruitment was conducted • Declaration on the Conformity • Career Development Plans • Updated every 6 months • Template provided • WP annual reports Needed for progress reports, mid-term report We need your input! EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  12. Work Package Leaders and make-up of Supervisory Board and Executive committee EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  13. Work Package Leaders EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  14. Executive Committee • Consists of the • Network Coordinator and the • WPLs • Project Office (ex-officio) • Chair of the Supervisory Board (ex-officio) • Scientists in Charge are invited to attend the meetings EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  15. Responsibilities - Executive Committee • Network’s managerial board • Meets6 times per year • Inchargeoftrainingprogramme • Reviewsandsteersthe scientific and administrative work of the researchprojects • Reports the progressofWorkPackages at each meeting • AdvicesandassistsSB when required • Checks that candidates match to projects and researcher profiles and approves recruitment • Provides follow-up to the Supervisory Board on organizational tasks EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  16. Supervisory Board • Olga Beltramello (CERN) • Nabil Menaa (CAN) • Gudrun Klinker (TUM) • GiulioAielli (Roma2) • PetrosSoukoulias (PRI) • Vincent Lepetit (EPFL) • StathisKasderidis (NOCA) • EvangelosGazis (NTUA) • TheodorosApostolopoulos (AUEB) • Gilles Ban (CAEN) • IoannisAndreadis (DUTH) • LoukasPetrou (AUTH) • Konstantina Nikita (NTUA) • Project Office (ex-officio) EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  17. Responsibilities - Supervisory Board • Ensures exchange of best training practices between partners • Monitors and evaluates the overall progress of the research and training program • Approves the implementation plan of the training program and changes to the program • ApprovestheConsortiumAgreement(CA) and Description of work (DoW), its amendments, the WP documents (its possible revisions) • The consent of the SB is required for possible changes in the appointments of the Network Coordinator and others responsible for the project • Approvesalldocuments and reports to be submitted to Research Executive Agency (REA) EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  18. Thousands of kilometers apart - how do we pull this through? EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  19. IT Collaborative tools • Public Website • Dissemination purposes • Communication and information exchange between the network partners and to outside world • Outreach material database • Sharepoint • Minutes and Contractual papers • Document storage and management • Internal reviews for technical reports • Contact database EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  20. IT Collaborative tools • Indico • All meeting agendas (SB, EC, kick-off etc.) • Presentations • Training event material (Joint Training Courses, Summer Schools, Workshops) • EDMS • Technical reports • Minutes and Contractual papers EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  21. Summary – PO responsibilities • Helps with the non-technical aspects of the project • Prepares, organizes, assists in all EDUSAFE meetings • Liaises with CERN services for ITN and partners • Prepares and distributes training support material • Collects feedback from researchers • Prepares training events in collaboration with partners • Writes non-technical reports • Stores and manages documents EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  22. Who do I contact? • Project Assistant - Hanna Poikela (hanna.juujarvi@cern.ch) • Network Coordinator – Olga Beltramello (olga-beltramello@cern.ch) EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

  23. Questions/Comments… EDUSAFE - Education in advanced VR/AR Safety Systems for Maintenance in Extreme Environments

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