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Project Administration

Detailed procedures for consultant selection, contract approval, engineering plan preparation, design standards, and construction processes on federally or State-funded projects. Includes key approvals, specifications, and compliance requirements for successful project execution.

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Project Administration

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  1. Project Administration Mark Patterson, P.E.

  2. CONSULTANT SELECTION PROCEDURES - (2 MONTHS) • LG required to submit consultant selection procedures for all projects where federal or State funds will be used to reimburse consultants • General requirements Advertise in paper of highest regional circulation Qualifications-based selection Approved DBE/HUB goals No geographic preference • TxDOT will send LG example selection procedures • LG submits formal selection procedure to TxDOT for approval • TxDOT approves and authorizes LG to advertise • LG advertises / makes selection based on performance / qualifications • LG submits consultant selection information / TxDOT approves

  3. CONSULTANT CONTRACT - (2 TO 3 MONTHS) • TxDOT must approval contract between LG and consultant prior to execution • Approval of scope, contract format, and fee is required for all contracts where federal or State funds will be used • Approval of scope only is required for contracts that are not using federal funds • TxDOT sends LG sample standard contract • Contract must be either lump sum or cost plus, fixed fee • LG and consultant negotiate a contract and submit to TxDOT for review • TxDOT reviews /approves draft contract (meet if necessary) • LG and consultant finalize negotiations and send contract to TxDOT • District submits to TxDOT Audit office for review • If Audit approves, TxDOT submits final approval • LG executes contracts and schedules kick off meeting • LG sends TxDOT fully executed consultant contract • All supplemental agreements to consultant contract require prior approval

  4. ENGINEERING PLAN PREPARATION • Project design kick-off meeting is held • TxDOT assigns project manager • Plan review at 30, 60, 90, and 100 percent completion • TxDOT requires five month review of final plans • Plans will utilize TxDOT specifications and plan format for TxDOT lettings • Local specifications and plan format can be used for local lettings • Local lettings require TxDOT prior approval and adherence to local let guidelines

  5. DESIGN STANDARDS AND SPECIFICATIONS • Design must match design criteria in TxDOT’sOperations and Procedures Manual Chapter IV and AASHTO Guidelines • Deviation from design criteria requires exception / waiver approved by TxDOT • Pedestrian facilities must meet ADA standards • Bicycle facilities must meet AASHTO Bicycle Guidelines

  6. CONSTRUCTION • Projects may be let and managed by TxDOT or LG • Local let projects are reimbursed on a monthly basis depending upon the percentage contract completion • State lets: LG’s 20 percent match is due 60 days prior to letting • Field changes must be approved by TxDOT • TxDOT charges a construction management fee for TxDOT let projects • TxDOT and LG must agree on final acceptance of completed project • Many federal requirements must be met for TxDOT and local let projects • Local Government Project Procedures

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