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ALL-HAZARDS. PLANNING SECTION CHIEF. Visual 1-1. Unit Overview ■ Planning Section Units ■ Responsibilities of the Planning Section Chief. Unit 2:. Visual 2-3. Overview of the Planning Section. Manage Units Planning Section Chief. Documentation. Demobilization. Resources Unit.
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ALL-HAZARDS PLANNINGSECTIONCHIEF Visual1-1
UnitOverview ■PlanningSectionUnits ■Responsibilitiesofthe PlanningSectionChief Unit2: Visual2-3 OverviewofthePlanningSection
ManageUnits PlanningSection Chief Documentation Demobilization ResourcesUnit SituationUnit Technical UnitLeader UnitLeader Leader Leader Specialist Check-in/Status Recorder(s) Display Processor(s) Field Observer(s) Weather Observer(s) Unit2: Visual2-7 OverviewofthePlanningSection
ResourcesUnitLeader(RESL) ■IncidentCommander managesunitoperations ■PlanningSectionChief delegatestasks ■ResourcesUnitLeader Incident Commander(IC) PlanningSection Chief(PSC) plansandcoordinates ResourcesUnit Leader(RESL) ResourcesUnitStaff SeeHandout3-1:ResourceUnit LeaderPositionChecklist Unit3: Visual3-7 OverviewoftheResourcesUnit
Check-In Recordingresourcesiscriticalto yoursuccess Unit3: Visual3-12 OverviewoftheResourcesUnit
ICSForm211–Check-InList ■Check-inconsistsofrecordingspecificinformationon theICSForm211 ■Personnelandequipmentarriveatvariousincident locations Whatpurposedoesthe formserve? Unit3: Visual3-14 OverviewoftheResourcesUnit
ResponsibilitiesofRESL(cont.) ■EstablishandMaintainaTrackingSystem ■MaintainResourceStatusCards(ICSForm219) alsoknownasT-Cards ■Updatestatusasneeded ■Addorremovecardsasnecessary SeeHandout3-3:ICSForm219 &Handout3-4:SampleICS Form219 Unit3: Visual3-17 OverviewoftheResourcesUnit
ResponsibilitiesofRESL(cont.) ■MaintainMasterRosterofAllResources ■Knowavailabilityandstatusofallresources ■Initiateorderorrequestforresources ■Assignincidentformedstriketeamsandtask forces Unit3: Visual3-22 OverviewoftheResourcesUnit
ICS Form 203 – Organization Assignment List ■DefineskeyICSpositions andnamesofpersonnel currentlyactivatedonthe incidentbyoperational period ■Wheredoesinformation comefrom? SeeHandout3-6:ICSForm203 Unit3: Visual3-26 OverviewoftheResourcesUnit
ICSForm204–AssignmentList ■Identifiessupervisorsand contactsofgivendivision orgroupforone operationalperiod ■Identifies“TYPE”,“KIND” and“NUMBER”ofassigned resources SeeHandout3-7:ICSForm204 Unit3: Visual3-27 OverviewoftheResourcesUnit
ICS Form 207 – Incident Organizational Chart ■Illustratespersonnelresponsibleformanaging variousICSunitsontheincident SeeHandout3-8:ICSForm207 Unit3: Visual3-28 OverviewoftheResourcesUnit
ICS Form 215 – Organizational Planning Worksheet OrganizationalPlanningWorksheet ■CommunicatesdecisionsmadeduringtheTactics Meetingconcerningresourceassignments SeeHandout3-9:ICSForm215 Unit3: Visual3-29 OverviewoftheResourcesUnit
ResponsibilitiesofRESL(cont.) ■MaintainICSForm214–Unit Log ■RecorddetailsofUnit activity ■Useasareferencefor after-actionreports ■SubmitcompletedUnit LogstoPlanningSection Chiefwhowillprovidea copytothe DocumentationUnit ■Placeinincidentfile Unit3: Visual3-31 OverviewoftheResourcesUnit
SituationUnitFunctions(cont.) ToperformthefunctionsofaSituationUnittheremust beanunderstandingof: ■Whathashappened? ■Whatprogresshasbeenmade? ■Whataretheperimeters? ■Whatistheincidentgrowthpotential? ■Whatarethethreats? ■Whataretheopportunities? Unit4: Visual4-6 OverviewofSituationUnit
SituationUnitPositions ■DisplayProcessor(DPRO) ■FieldObserver(FOBS) ■WeatherObserver(WOBS) ■GeographicInformationSystemSpecialist(GIS) ■InfraredInterpreter(IRIN) ■Photographer ■TechnicalSpecialist Unit4: Visual4-13 OverviewofSituationUnit
ResponsibilitiesofSITL(cont.) ■Compile,Analyze,andMaintainIncidentStatus Information ■Monitorthreatleveleventsanddeveloping incidents ■Sortdataintorequiredcategoriesofinformation ■Reviewalldataforcompleteness,accuracy,and relevancy ■Ensurestatusiskeptup-to-date Unit4: Visual4-14 OverviewofSituationUnit
ResponsibilitiesofSITL(cont.) ■Prepare,PostorDisseminateResourceandSituation Information ■Determineappropriatedisplays ■Developadditionaldisplays,asnecessary ■Ensuredisplaysarekeptup-to-date ■Reviewall ■Setupdisplays Unit4: Visual4-15 OverviewofSituationUnit
ResponsibilitiesofSITL(cont.) ■PreparetheIncidentStatus Summary(ICSForm209) ■UsedbytheSituationUnit personnelforposting informationonIncident CommandPostdisplays ■Providesbasicinformation foruseinplanningforthe nextoperationalperiod SeeHandout4-2:ICSForm209& Handout4-3:SampleICSForm209 Unit4: Visual4-16 OverviewofSituationUnit
SituationUnitProducts Visual4-23
Displays ■Maps ■Charts ■Diagrams ■Graphs ■Imaging ■Reports Matchthedatawiththemosteasily understandableformat Unit4: Visual4-24 OverviewofSituationUnit
PlanningMeetingRequirements ■Incidentactivity,location andprogression ■Weatherforecast ■Incidentprojectionand risks ■Valuesatrisk ■Losses ■Informationavailableby equipmenttype Unit4: Visual4-25 OverviewofSituationUnit
IAPRequirements ■RequiredIncidentActionPlanMaps ■TacticalMap(8½’x11’or11’x17’) ■WeatherForecast ■OptionalMaps ■TrafficPlanMap ■FacilitiesMap ■Contingency ■Samplingandmonitoring ■TidalandCurrentCharts Unit4: Visual4-26 OverviewofSituationUnit
PotentialProducts ■Projection ■DamageAssessment ■Contingency ■Evacuation ■ResourceProtection ■RiskandHazards ■TrafficPlan ■DecontaminationandDisposal ■CleanupandRecovery ■MonitoringandSampling Unit4: Visual4-30 OverviewofSituationUnit
UnitOverview ■PlanningCycle ■TacticsMeeting ■PlanningMeeting ■IncidentActionPlan ■OperationalBriefing ■IncidentStatusReport ■OtherMeetings Unit6: Visual6-3 ThePlanningCycle
OperationalPeriod ■Thedesignatedtimeperiodinwhich tacticalobjectivesaretobe accomplishedandreevaluated ■Commonlengthsare: ■12or24hoursforTypeIandII ■2-4hoursforHazMat ■Multipledaysforrelativelystable situations ■Establishoperationalplanningperiod withIncidentCommander Unit6: Visual6-5 ThePlanningCycle
ThePlanningCycle ■ThePlanningCycle establishestimeframesfor completionoftheprimary functionswiththesection ■Majormilestones ■TacticsMeeting ■PlanningMeeting ■IncidentActionPlan ■OperationalBriefing ■ICSForm209 Unit6: Visual6-6 ThePlanningCycle
MeetingFacilitation ThePlanningSectionChiefisresponsiblefor facilitatingmeetingsandbriefings. ■Clearlydefineobjectives ■Followpredeterminedagenda ■Predetermineaudience ■Establishmeetinglocations ■Providespecificdeliverables ■Ensuremeetingsareasproductiveandefficientas possible Unit6: Visual6-7 ThePlanningCycle
PlanningMeeting Purpose:Opportunitytoreviewandvalidatethe operationalplanasproposedbytheOperationsSection Chief Unit6: Visual6-20 ThePlanningCycle
ConductingthePlanningMeeting ■PlanningSectionChiefis responsibleforconducting themeetingandensuringthe flowofinformationisbrief andtothepoint ■Groundworkshouldbe completeddonepriortothe meeting Unit6: Visual6-21 ThePlanningCycle
IncidentActionPlan(IAP) ■Incidentswillvaryinsize andcomplexity,sowillthe IAP ■Planningprocessexiststo produceanIAP ■IAPsmustbeaccurateand completeenoughtobethe guideforOperations Unit6: Visual6-28 ThePlanningCycle
IAPComponents ■IncidentObjectives(ICSForm202) ■OrganizationAssignmentList(ICSForm203) ■AssignmentList(ICSForm204) ■RadioCommunicationsPlan(ICSForm205) ■MedicalPlan(ICSForm206) ■TrafficPlan(internalandexternaltotheincident) ■IncidentMap(topsectionorsketch) SeeHandout6-2:SampleIAP Unit6: Visual6-31 ThePlanningCycle
PrepareforOperationalBriefing Visual6-44
PrepareforOperationalBriefing ■SelectBriefingLocation ■Largeenough ■Quiet ■Displayarea ■Includesaudiosystem, ifneeded ■SelectBriefingTime ■Priortoanyoperational period ■Planfor30minutes ■Planfortraveltime Unit6: Visual6-45 ThePlanningCycle
KeyParticipants Keyindividualsprovidinginput: ■PlanningSectionChief ■IncidentCommander ■OperationsSectionChief ■LogisticsSectionChief ■SafetyOfficer,Line ■Finance/AdminSectionChief ■CommunicationUnitLeader ■MedicalUnitLeader ■DemobilizationUnitLeader Unit6: Visual6-50 ThePlanningCycle
KeepICInformed ■KeepICinformedofthePlanningSection’soperations ■DiscussaccomplishmentsandproblemswiththeIC ■DailyPlanningMeetingandC&GStaffMeeting ■One-on-oneastheneedarises Unit7: Visual7-15 Interactions
ExchangeInformation ■Interactionandinformationexchangeopportunities: ■Formalmeetingsandbriefings ■One-on-onemeetings ■Casualconversations Unit7: Visual7-16 Interactions
UnifiedCommand ■IncreasedroleincoordinationofUCs Unit7: Visual7-17 Interactions
DocumentationUnitLeader(DOCL) Visual8-3
ResponsibilitiesofDOCL ■Beginorganizationoffiles ■Establishcopyserviceandrespondtorequests ■Fileallofficialformsandreports SeeHandout8-1:DocumentationUnitLeader PositionChecklist Unit8: Visual8-4 DocumentationandDemobilization
ResponsibilitiesofDOCL(cont.) ■Reviewrecordsforaccuracyandcompleteness ■Provideincidentdocumentationasrequested ■Storefilesforpost-incidentuse Unit8: Visual8-5 DocumentationandDemobilization
Demobilization Visual8-11
Demobilization ■Safeandorderlyreleaseofallresourcesfromthe incidentorsite ■Requiresateameffortinvolvingallelementsofthe incidentcommandorganization Unit8: Visual8-12 DocumentationandDemobilization
DemobilizationWorkload n tio a iz bil o m De t n e cid In g& nin lan ionPnta n ion tio ins t ion bilizaple zat g ntalmo Be ybili zat me bili enc DemobilizationWorkload nt ide mo de erg Inc De mo i Im De Inc Em De IncidentDuration Unit8: Visual8-13 DocumentationandDemobilization
CharacteristicsofDemobilization ■Highworkloadattheendoftheincident ■Peopleandareinahurrytogethome ■Poorplanningoftendelaysdemobilization ■Resourcesaresenthomewithcostefficiencyinmind Unit8: Visual8-14 DocumentationandDemobilization
DemobilizationWorkflow C&GStaff Tentative identifyunassigned resources DMOBList NotifyFSC andGSUL demobilization schedule Post demobilization listwith timeandplace Resourcegets ICSForm221 fromDMOB Copyto RESL Resourceleaves ICSForm221 toDMOB TimeUnit & otherunits asneeded Checkout atLogistics Section Visual8-16 CopytoRESL Unit8: DocumentationandDemobilization