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Erasmus Coordinator Workshop June 2009. Event Title Name. Erasmus for beginners Pam Morris. Types of funding (covered by NA contract). Student Mobility (SM) - Study periods - Work placements Staff Mobility (TM) - Teaching staff mobility - Staff training mobility

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  1. Erasmus Coordinator Workshop June 2009 • Event Title • Name Erasmus for beginners Pam Morris

  2. Types of funding (covered by NA contract) • Student Mobility (SM) • - Study periods • - Work placements • Staff Mobility (TM) • - Teaching staff mobility • - Staff training mobility • Organisation of Mobility (OM)

  3. General eligibility rules • Erasmus University Charter (EUC) • Inter Institutional Agreement • Mobility grants awarded only to students/staff who are: • Nationals of a European Union Member State or Member State of the European Economic Area • Nationals of a Candidate Country • Individuals officially recognised by the United Kingdom as refugees, stateless persons or permanent residents

  4. Participating Countries The countries participating in the Programme in 2009/10 are: European Union Member States*: Austria, Belgium, Bulgaria, Cyprus, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Ireland, Italy, Latvia, Lithuania, Luxembourg, Malta, Netherlands, Poland, Portugal, Romania Slovakia, Slovenia, Spain, Sweden, UK * Includes the following regions: Canary Islands, Guadeloupe, Martinique, French Guiana, Réunion, Azores, Madeira European Economic Area States: Iceland, Liechtenstein, Norway Candidate Country: Turkey

  5. Non-participating Country • Switzerland • Does not currently participate in the Erasmus programme • But does run a shadow Erasmus scheme • CRUS - Rectors' Conference of the Swiss Universities • www.crus.ch • urs.nufer@crus.ch

  6. Student Mobility

  7. Study periods • Eligibility • Grants • Minimum / maximum duration and eligible period • Fees and waivers • Student contract • Disability • Multiple Erasmus periods – study, work, Mundus • Erasmus Student Charter

  8. Work placements • Eligibility • Grants and supplements • Minimum / maximum duration and eligible period • Fees and waivers • Student contract • Disability • Multiple Erasmus periods – study, work, Mundus • Erasmus Student Charter

  9. Staff Mobility

  10. Eligibility Grants and allocation Must be receipted Disability Length - 1 to 6 weeks If less than 1 week, minimum of 5 hours teaching * Shorter periods may be permitted for staff training subject to institutional justification All staff mobility must be completed by 31 July 2010 Teaching and Training

  11. Organisation of Mobility

  12. per capita grant based on scale of mobility • Supports outgoing and incoming mobility • Flexibility • No reporting • Institutional responsibility • May be subject to EC audit • If no outgoing mobility, pay-back • 10% rule

  13. General

  14. Payments • In Euros • Allocation – set monthly student grants • Funds normally paid within 45 days of receipt of signed contract from institution subject to • 2008/09 SM & TM final reports submitted to NA • No outstanding LLP debts • NA cannot accept any bank charges • must be borne by institution • Erasmus Mobility funds must be held in clearly designated account

  15. Documents for mobility • Erasmus Student Charter • Learning agreement / Training agreement • Student contract • Transcript of records • Staff mobility – teaching or work programme • Certificate of attendance

  16. Inter-institutional agreements • Required for all mobility between HEIs* • Outline model provided in operational handbook • Signed and in place before mobility • Otherwise no deadline • Duration • Review clause • NA can help find partners * Mobility between HEI and Enterprise legally bound by individual student Training Agreement

  17. Reporting – mobility to NA • Electronic • Technical details to be provided • Data fields given in Annexes of Operational Handbook

  18. Reporting – key dates • SM Interim Report - 15 January 2010 • TM Interim Report - 19 March 2010 • SM and TM Final Report - 31 July 2010 • All written reports - • Compliance with EUC - 31 July 2010 • - student • - teacher • - staff training - 30 September 2010

  19. Reporting – basics • Make sure you collect information according to data fields (see Annexes in handbook) • Standard procedure – follow the instructions! • If you have problems contact the office • Importance of Interim Report – include all data ** RESPECT THE DEADLINES **

  20. Signatures • Mobility Contract : Head of Institution (or authorised signatory) – June to September • Receipts from Interim and Final Reports : Erasmus coordinator • Supplementary Mobility Contract : Head of Institution (or authorised signatory) – March to May • Statement of Expenditure from Final Reports : Head of Institution, Head of Finance (or authorised signatory) – August to September

  21. Erasmus-Tempus-Talk • Electronic discussion group erasmus-tempus-talk@lists.britishcouncil.org For NA to • Disseminate information • Provide advice or assistance to all institutions For institutions to • Share ideas • Seek opinions To subscribe colleagues • Email NA and request subscription

  22. erasmus@britishcouncil.org 02920 397405 www.britishcouncil.org/erasmus Thank you

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