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Erasmus Co-ordinators’ Workshop June 2012. Event Title Name. Audit Simon Darby . Introduction. Programme of visits Audit requirements Common Issues Reminders. Programme of visits . Programme of visits . On the spot checks; Desk checks (now complete for 2012);

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Event Title Name

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  1. Erasmus Co-ordinators’ Workshop June 2012 • Event Title • Name Audit Simon Darby

  2. Introduction • Programme of visits • Audit requirements • Common Issues • Reminders

  3. Programme of visits

  4. Programme of visits • On the spot checks; • Desk checks (now complete for 2012); • Systems/Monitoring visits; • Follow up.

  5. Audit requirements

  6. Audit Requirements students-1 • Eligibility (extract from SRS); • Signed model agreement (mandatory); • Standard form (mandatory); • Learning Agreement/Training Agreement; • Certificate of arrival, departure or attendance( mandatory - must be independently produced).

  7. Audit requirements Students - 2 • Transcript; • Final report; • Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

  8. Audit Requirements staff-1 • Proof of eligibility (mandatory but letter from HR is sufficient); • Signed model agreement (mandatory); • Standard form (mandatory); • Teaching Agreement/Training Agreement; • Certificate of attendance( mandatory - must be independently produced).

  9. Audit requirements Staff - 2 • Purpose of visit – to ensure compliance with aims of Erasmus programme; • Final report; • Proof of receipt – not mandatory but HEI must demonstrate payment successfully made as minimum.

  10. Common Issues

  11. Common Issues -1 • Model agreements – lack of; • Out of date/non standard model agreements; • Purpose of staff mobility; • Electronic signatures; • Errors in calculation of duration.

  12. Common Issues -2 • Backing information to support changes. • Loss of transcripts; • No final reports; • No proof of receipt.

  13. Exceptions If circumstances make it impossible to follow regulations: • Contact the Erasmus Help Desk with details as soon as possible • Keep documentation • Put comments on your mobility report if appropriate (e.g. for short mobilities; force majeure)

  14. Good practice

  15. Good practice • A growing number of HEIs now pass their visits with no issues raised!

  16. Thank you Simon.darby@britishcouncil.org www.britishcouncil.org/erasmus

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